NOTE: This is a complex, challenging, and fluid situation which continues to evolve rapidly. All information on these pages is subject to change as deemed necessary by University leadership in accordance with guidance and recommendations issued by federal, state, and local public health and government officials.

Frequently Asked Questions

 

LINK TO THIS SECTION: https://www.wichita.edu/about/COVID-19/current_students.php#crnc

Credit / No Credit Option

About the Credit/No Credit grading option

WSU students now have the option to adjust grades, on a per class basis, from the assigned letter grade to a credit/non-credit option for undergraduate students and satisfactory/unsatisfactory option for graduate students. These options for undergraduate and graduate students will provide a grading option that will not impact GPA calculation. Students will be able to opt-in to this grade adjustment after reviewing the grades awarded for their classes.

Should I talk with my advisor before adjusting to Credit/NonCredit?

There can be various impacts of a change to Cr/NCR. Students are strongly encouraged to talk to their advisor now to discuss these impacts and prepare for their decisions.

Go to wichita.edu/crncr for more information.

How do I choose to get credit/no credit instead of a letter grade?

After final grades are submitted by instructors, students will be able to log into myWSU and view grades and choose to keep their letter grade or change to CR/NCR. The option to keep or change will be provided for each course. The link will be available on the myClasses tab in the Spring 2020 Credit/No Credit Options box (top left corner)

Students will able to receive a grade of CR (credit) for any undergraduate course with a C- or better, or an S (satisfactory) for graduate courses with a C or better.

Undergraduates opting out of a letter grade will receive an NCR (No credit earned) for a D+ or lower. If a student still wants to receive credit for a course with a D+, D or D-, they must accept the letter grade. Graduate students will receive a U (unsatisfactory - no credit earned) for a C- or lower.

Students will be given one week following the grading deadline to review their grades and identify classes they want to change to these options. Deadline for students to enter their decision will be 10 p.m. (CST) on Tuesday, May 26.

Will this option be available for all of my classes?

This option will only be available for courses that were in full 16-week, second 8-week or third 5-week parts of term.

Can I change my mind later if I choose Credit/No Credit?

No. Decisions made by students are final and cannot be changed nor petitioned to the University Exceptions Committee or Graduate School exception process.

What if I choose to take an Incomplete for a class?

If a student takes an Incomplete, they can only be graded on the original grade mode of the course and are not eligible for the Cr/NCr change.

How does getting Credit for a class impact pre-requisite course and degree requirements?

f the minimum grade requirement is C or lower, then Credit/Satisfactory meets the requirement.

If the minimum grade requirement is C+ or better, then Credit/Unsatisfactory does not meet the requirement.

NonCredit (NCR) meets no requirement and brings no earned hours.

What will happen if I am currently on probation?

Undergraduate students on academic probation who do not meet requirements for good standing in the spring will be continued on probation. Graduate programs will follow normal processes and consider issues of academic standing on a case by case basis.

What is the deadline to choose to take credit/no credit instead of a letter grade?

Starting on 5/20 at 7:00 am, students will have one week to review their grades and identify classes they want to change to these options.

The deadline for students to enter their decision will be 10 p.m. (CST) on May 26. A special link will be available in myWSU for this process.

 

LINK TO THIS SECTION: https://www.wichita.edu/about/COVID-19/current_students.php#academics

Academics

In response to the pandemic, all classes will be conducted online or remotely through the spring and summer sessions.

How do I access my classes that have moved online?  

Wichita State University has developed a Remote Student Support website to help with the transition to online learning. 

How might class content and assessments change?

Instructors have been advised that it is likely unrealistic to expect to cover subject matter as ideally intended. They are advised to focus on the most critical concepts for students.

Instructors also asked to consider creating low-stakes assessment opportunities. For example:

  • Breaking an exam into several smaller 10-point quizzes throughout the rest of the term.
  • Engaging in alternative ways of evaluating student learning other than quizzes and exams: project-based learning, written essay, or oral exams, etc.
  • Faculty may be using online test monitoring software (either Respondus or ProctorU). This software uses a webcam to monitor test takers and may temporarily lock down access to any other browser while a test is being completed.
Who can answer general questions about my classes?
Academic Advisors are great resources, as are Success Coaches. Either can help you navigate this process and help answer academic questions.
I suffer from anxiety and I’m not sure I will be able to do this.
Wichita State understands this is a stressful time and we want to help students through this process as best we can. If you suffer from anxiety and need to talk to someone, please contact Counseling and Prevention Services.
What do I do if I need a tutor for a class?

Tutoring and Supplemental Instruction (SI) have moved to online sessions. If your class has SI, consult your class on Blackboard for the latest schedule. Your SI leader will maintain their schedule and hold sessions on the same days/times. If you currently have a tutor, email your tutor for specific information. If you need to request a tutor, go to your myWSU and click on Request a Tutor under Student Tools.

Even under normal circumstances, we can’t guarantee you will be matched with a tutor. For instance, if you are needing help in a class that is 400 level and above, we may not be able to find a tutor for you since the students who would qualify to tutor you would have likely graduated. We will do our very best and work with your instructor and the academic department to identify someone.

Does this affect students who are doing student teaching?

For information about Final Teaching Internship (Student Teaching), pre-teaching internships, practica, and licensure requirements please go to the CAS COVID-19 Updates and FAQ page

What guidance are instructors given for working with students with disabilities?

We are reminding instructors to keep those disabilities in mind as content is created for the class. For students with hearing impairments, any video will need accurate captions. For students with visual impairments, any content will need to be accessible those students as well.

Can a faculty member require a student to return to campus for a test?

No. Sending students to any Testing Center is not an option (except for students who need disability accommodations). All instructional activity on campus, as well as at many other testing centers, has been suspended. It is not appropriate to expect students to drive long distances to take an exam, nor to ask them to return to campus.

Asking students to pay for the cost of online proctoring (if not originally communicated in the syllabus) is also not an option.

The Testing Center will only be providing services to students who need disability accommodations (and will do so at no charge).

What is the update with online classes?

Classes that were fully online will continue. Hybrid classes will move to online and/or remote instruction only.

WSU is accredited by the Higher Learning Commission to offer distant education, i.e., online and/or remote methods of education, but not correspondence education, i.e., read a book and take a test.

Will these changes impact registration for summer or fall classes?

No. Registration should not be affected. The schedule of courses is viewable online currently and the Banner system will open on April 6. Advising centers will be open for students to preferably call and talk with an advisor.

Am I allowed access to Ablah Library and other university buildings?

No. With the Stay at Home Orders from Sedgwick County and the state of Kansas, the library and other buildings on campus will be closed, with offices operating remotely.

How do I use Ablah Library’s resources remotely?

With the Stay at Home Orders from Sedgwick County and the state of Kansas, the library and other buildings on campus will be closed, with offices operating remotely.

You do not need to leave your house to go to the library.

Students can find library support on the Remote Student Support Pages under the page called “Step 4: Being Successful.”

For off-campus access to databases and other resources, once you locate the desired resource through online search, you will be directed to Wichita State's proxy server. This means you will be asked to login using your myWSU ID and your password. When the system has verified that you are a Wichita State student, you will see a verification screen and you will need to click a button to continue on to your digital destination. NOTE: Some databases are not available from off-campus due to licensing restrictions.

In addition to these resources, University Libraries has many online services to help keep you successful:

Email general questions to the library at librarystaff@wichita.edu

Get digital materials through interlibrary loan

 

How do I return books without visiting campus?

The Shocker Store offers help for book returns.

Students can go to the Online Buyback site to sell books online.

Students who rented textbooks for the Spring, should have received an email notification from the Shocker Store. The Shocker Store will work with students to return her textbooks now and provide a free digital copy of the materials. Students can also wait until the end of the semester and return them at that time.

The Shocker Store will provide a pre-paid label to return her books. When returning the textbooks, complete the form sent with the label and place it in the box with the course materials.

For questions, please call 316-978-7036 or email shockerstore@wichita.edu. For more information, visit the Shocker Store COVID-19 Page.

How will labs continue?

In-person classes will resume in online format beginning March 30. There may be several ways to address lab content, so your instructor will provide further information on the lab portion of your course.

Is the testing center open for TEAS and other testing?

No. The testing center is only providing support for students being accommodated for disability.

Will classes at WSU West be cancelled and moved online?

All academic in-person classes and activities related to those classes (e.g., assignments, presentations, performances, defenses, academic lab work, etc.) are suspended. Beginning March 30, all in-person classes will be moved to an online and/or remote format. This applies to all campuses.

Are there changes to enrollment, drop-add and withdrawal deadlines?

In light of the recent shift to online/remote learning, WSU is making some adjustments to enrollment deadlines for this semester only.

  • Students can add a second 8-week course to their schedule through March 18 (previously 3/16).
  • Students can drop a second 8-week course with 100% refund through March 20 (previously 3/18).
  • Students can withdraw with at W from a full semester course through April 17 (previously 4/3).

Students should consult with their advisor and/or the Office of Financial Aid prior to any withdrawal or schedule change to understand the impact to their account and financial aid award.

These extended deadlines allow students to determine if the transition is going to be workable for them before making a decision.

The Shocker Store is also honoring these extended dates.

How is financial aid impacted?

or questions about financial aid, including information about the Student Emergency Fund Application, go to the Financial Aid COVID-19 page.

How are WSU College of Fine Arts events affected?

The COVID-19 outbreak has led the College of Fine Arts to cancel its remaining events this spring.

What if I have a complaint about my class after it moves online?
Follow the appropriate student complaint procedures. Always start by communicating with the instructor of the course. You may also reach out to the Student Advocate.
I suffer from anxiety and I’m not sure I will be able to do this.
Wichita State understands this is a stressful time and we want to help students through this process as best we can. If you suffer from anxiety and need to talk to someone, please contact Counseling and Prevention Services.
 

LINK TO THIS SECTION: https://www.wichita.edu/about/COVID-19/current_students.php#refunds

COVID-19 Refunds
If I have moved out of the dorms, will I receive credit for housing?

Yes. Students who have moved out of WSU Housing as of 3/22/2020 will be issued Housing (room and meal) credits to their WSU Student Account for the time period beginning 3/22/2020 thru the end of the semester 5/15/2020 (excluding spring break) based on their selected room and meal plan.

If I have moved out of the dorms, will I receive credit for my meal plan?

Yes. Any unused Spring Meal Plan and Dining Dollars will be credited to the Student’s Account.

Since all classes are remote, will I receive credit for my student parking fee?

Yes. Students will be issued a parking credit to their WSU Student Account beginning 3/16/2020 to the end of the semester 5/15/2020.

I’m an out of state student. Since my in-person class was moved online, will I receive a refund of the “out of state” portion of my tuition?

No. Although WSU has transitioned to an online and/or remote instruction format for the remainder of the Spring semester, classes will continue until the end of the semester. WSU has taken measures to provide resources for all students, whether in-state or out of state, to be successful during this difficult, but necessary transition.

I’m not on campus anymore. Will I receive a refund of the Campus Infrastructure Fee?

No. Campus Infrastructure Fees support many important services, many of which continue to operate during this time of limited on-campus presence (i.e., OneStop (24/7 service to answer questions about admissions, financial aid, registration, advising, and student accounts), advising, registration, online/remote learning).

I’m not on campus anymore and can’t use on-campus amenities or attend athletic events or student activities. Will I receive a refund for the Student Activity Fee?

No. Student Activity Fees support many important initiatives and services, many of which continue to operate during this time of limited on-campus presence (i.e. Student Health Services, Counseling and Prevention Services, Student Government Association, and student publications). Student Activity Fees ensure the continuation of these student-focused services and initiatives during this time and into the future.

Will my student activity fee be refunded?

No. Student Activity Fees support many important initiatives and services, many of which continue to operate during this time of limited on-campus presence (i.e., Student Health Services, Counseling and Prevention Services, Student Government Association, student publications). Student Activity Fees ensure the continuation of these student-focused services and initiatives during this time and into the future.

 

LINK TO THIS SECTION: https://www.wichita.edu/about/COVID-19/current_students.php#remote_learning

Remote Learning
How is the university helping faculty prepare for online classes?

From March 16-30, faculty have been preparing to adapt their course content for remote delivery. This can take a lot of different forms and it is up to individual faculty members to identify the format that makes the most sense for their courses. They have been asked to communicate these changes to the students in their classes by March 30.

The Instructional Design and Access (IDA) team at the Media Resource Center (MRC) has provided a robust set of trainings and documentation to help faculty adapt their courses. There are more than 50 faculty across campus who have received training as Online Faculty Fellows who are serving as resources to their peers.

Those colleges that use specialty software are looking into options for how students can have access to these programs under changing circumstances.

How do I get the Zoom app to create and attend virtual meetings?

You can follow directions provided on the Media Resource Center's Zoom Training page.

I don’t know how to use online meeting platforms. What do I do?

Many students and staff are using Zoom or Microsoft Teams to conduct online meetings.

Look for information on our Instructional Design and Access website for helpful instructions. Specifically, look for the Zoom Training page. Students have Outlook accounts, so setting up a Microsoft Teams meeting is as easy as clicking that option on the ribbon at the top, which will create an automatic link in the email meeting request. This will allow multiple people to connect together online.

Be patient when trying these options at first. It’s always a good idea to run a test meeting with a friend so you can get used to using these tools and testing your computers capabilities. It’s a good idea to do this while classes are suspended so you get used to it.

How do I stop uninvited people from interfering in a Zoom meeting?

Zoom bombing is when an uninvited person joins a meeting and disrupts the event, usually with offensive content. This is a particular risk for events that are promoted in a public way (like recruitments events). You can protect yourself using Zoom’s security features. For guidance, go to wichita.edu/zoomsafe. You can request a co-host for your Zoom session – a CMS A/V technician who will help monitor your event and handle problems if they occur. Request a co-host. If you experience a Zoom bombing event, please report the incident using the Institutional Equity and Compliance Report form. The Compliance office is helping to track these incidents and manage any necessary institutional response. Make an incident report

Are Chromebooks and hot spots still available for Wichita State students?

Yes. For students who don't have access to a computer, there are a limited number of Chromebooks available. Submit a request using the link below. If you do not have internet access, contact WSU Help Desk at 316-978-HELP, Option 1 to submit a request.

View the requirements and submit a request

Because those working remotely may have limited or no internet access, a limited number of cellular hotspot devices (MiFis) from Verizon, T-Mobile and AT&T are available from Information Technology Services.

Submit a MiFi Request

 

LINK TO THIS SECTION: https://www.wichita.edu/about/COVID-19/current_students.php#commencement

Commencement
How is commencement affected?

We are happy to announce that Wichita State University will be honoring the spring and summer 2020 graduates with a Virtual Celebration on Saturday, May 16, 2020 beginning at 9 a.m. Go to the 2020 Commencement website for details.

We also recognize however, that it’s very important to celebrate in-person, and for graduates to be able to make that anticipated trek across the stage. To accommodate those wishes, there will also be a traditional, in-person commencement ceremony on Saturday, October 10, 2020 at 2:30 p.m. (CST) in WSU’s Koch Arena (provided there are no restrictions in place). More details on how to RSVP for this event will be provided to you as soon as they are available.

If there is any change in the use of regalia at commencement, any purchased and unopened regalia will be refunded.

What if I can't attend either ceremony?

If you are unable to participate in either the Virtual Celebration in May and/or the in-person Commencement Ceremony in October, please notify the Office of Commencement at commencement@wichita.edu. While your name will be listed in the October program, you can request to walk in the fall 2020 ceremony to be held at Koch Arena on Sunday, December 13.

Will refunds be available for commencement regalia, if purchased and unopened?

If there is any change in the use of regalia at commencement, any purchased and unopened regalia will be refunded.

 

LINK TO THIS SECTION: https://www.wichita.edu/about/COVID-19/current_students.php#housing

Housing and Meal Plans
Must students leave campus?

Yes, unless you have express permission from HRL to stay through the Request Form. Residents who meet one of the following criteria are allowed to stay:

  • International students who are unable to return home or students from a high risk area of COVID-19

  • Students with an existing health condition or disability that would prevent travel home.

  • Students with household members who are ill and have no other housing alternative.

  • Students who may not be able to return home and cannot find a temporary off-campus option with other family or friends

Can I get my belongings now that a “Stay at Home” order has been issued?

No. Now that Stay at Home Orders have been issued by Sedgwick County and the state of Kansas, we will pause our appointments for students to come back to campus and retrieve their belongings. We will resume that process once the order is lifted. Our Residence Life Coordinators will communicate with students to reschedule their appointments.

Will we receive credits or refunds for housing, parking and meal plans?

Yes. Wichita State will be issuing credits or refunds. Go to wichita.edu/covidrefund for details.

Where do I find information on housing credits?

Students who have moved out of WSU Housing as of March 22, 2020 will be issued Housing (room and meal) credits to their WSU Student Account for the time period beginning March 22 thru the end of the semester (May 15, excluding spring break) based on their selected room and meal plan.

Any unused Spring Dining Dollars will be credited to the Student’s Account.

For complete information, go to wichita.edu/covidrefund

For questions about the housing and dining credit amounts, please contact Housing and Residence Life, Housing.WSU@wichita.edu or by phone at 316-978-3693.

Where do I find information on parking credits?

Students will be issued a parking credit to their WSU Student Account beginning March 16 to the end of the semester (May 15).

For questions about a parking credit amount, the refund amount due, or any other questions about the process, please contact Student Accounts at 316-978-3333.

How will refunds be disbursed?

If the original payment was made by credit card, the refund may be applied to the card used to make the payment. Please allow 5 – 7 business days for the transaction to appear on your credit card.

If the original payment was not made by credit card and the student has direct deposit/ACH information on file, the refund will be issued directly to the bank account on file. Please allow 3 – 5 business days for direct deposit to post with your bank.

If the original payment was not made by credit card and the student does not have a direct deposit/ACH information on file, refunds will be made by check, and sent to the CURRENT address on file. Please allow 5 – 7 business days for the check to arrive through the mail.

For questions about the housing and dining credit amounts, please contact Housing and Residence Life at Housing.WSU@wichita.edu or by phone at 316-978-3693.

For questions about a parking credit amount, the refund amount due, or any other questions about the process, please contact Student Accounts at 316-978-3333.

Will the cafeteria remain open?

Yes, while residents still live on campus, the university will provide food service options. Services may be limited, as well as the number of guests served per meal-time. For information on what is available please see the Dining Services webpage.

 

LINK TO THIS SECTION: https://www.wichita.edu/about/COVID-19/current_students.php#student_employment

Student Employment
Will pay for student employees continue?

It is the university’s intent that students who work on campus will continue to perform work and pay will continue.

 

LINK TO THIS SECTION: https://www.wichita.edu/about/COVID-19/current_students.php#campus_life

Campus Life
Are campus buildings locked?

Yes. With the Sedgwick County and state of Kansas stay-home orders, buildings and departments at Wichita State University with electronic door locks managed by ITS and that are normally unlocked on schedule will remain locked beginning Wednesday and for the duration of this period of modified operations.

This will be treated similarly to an inclement weather event, meaning that no notification to ITS is necessary for this change to happen. If you have questions, please contact John Rankin.

Exceptions include: The Student Wellness Center will remain unlocked on a modified schedule for the duration of the pandemic response. WSU Affiliates and Partners that traditionally choose their own schedules, such as Law Enforcement Training Center and GoCreate, will remain unlocked unless specifically requested.

Will Ablah Library and Rhatigan Student Center remain open?

No. With the Stay at Home Orders from Sedgwick County and the state of Kansas, the library and other buildings on campus will be closed, with offices operating remotely.

Students can find library support on our student resources found at wichita.edu/remotestudent under the page called “Step 4: Being Successful”

For off-campus access to databases and other resources, once you locate the desired resource through online search, you will be directed to Wichita State's proxy server. This means you will be asked to login using your myWSU ID and your password. When the system has verified that you are a Wichita State student, you will see a verification screen and you will need to click a button to continue on to your digital destination.

Some databases are not available from off-campus due to licensing restrictions.

In addition to these online resources, University Libraries have many online services to help keep you successful:

The Rhatigan Student Center staff is available to assist you remotely through email and phone calls, as well as with curbside pick-up options and more.

Beginning April 5, Starbucks and Chick-fil-A will be closed until further notice.

For more information, go to the RSC COVID-19 website

What are the hours for the Shocker Store?

With the Stay at Home Orders from Sedgwick County and the state of Kansas, the Shocker Store and other buildings on campus will be closed, with offices operating remotely.

The Rhatigan Student Center staff is available to assist you remotely through email and phone calls, as well as with curbside pick-up options and more.

For more information, go to the RSC COVID-19 website

Is Hippodrome suspended?

We want our students to be safe and to help curb the spread of COVID-19. One way to help do this is through social distancing. We have made the difficult decision to suspend Hippodrome 2020. Hippodrome has been a university tradition since 1928, so the decision to suspend the event was not easy. However, we feel it is in the best interest of our campus community to move in this direction.

How are WSU College of Fine Arts events affected?

The COVID-19 outbreak has led the College of Fine Arts to cancel its remaining events this spring.

Can small-group meetings in the Rhatigan Student Center continue when classes are suspended?

The Rhatigan Student Center will begin a modified schedule and will have the exact hours of operation posted soon. The modified schedule may require some current building reservations to change. The University Event Services staff is in the process of contacting groups/individuals with reservations to discuss alternatives. As outlined on our website, Wichita State University will not allow events larger than 10 people to take place on university property, in accordance with the Sedgwick County Local Health Officer’s ban on gatherings of more than 10 people.

How will this impact larger student group meetings, such as fraternity and sorority meetings?

Student Involvement asked student organization leaders, including our IFC, MGC, and PC chapter presidents and advisors, that all events between March 16 and March 30 be suspended and that organizations not require members to come to campus. However, it will be difficult for us to manage meetings/gatherings that take place off campus. We hope groups opt to utilize various virtual methods (social media, teleconference, etc.) to conduct business and provide social support/interaction.  

You can keep up to date on event cancellations here: Student Involvement Calendar. We will continue to monitor the situation and will make decisions on other Student Involvement sponsored events as it becomes necessary. 

Remember that this situation is fluid and information given today may no longer be applicable the next day. 

How are Wichita State athletics affected?

As of March 16, Wichita State will be suspending all team activities in all sports for the foreseeable future, according to senior associate athletic director Brad Pittman.

The American Athletic Conference announced on March 16 that all athletic competition and championships have been canceled for the remainder of the academic year.

Are any Braeburn Square business open?

The Shocker Store at Braeburn Square is temporarily closed, but the staff is working remotely to assist you. Online ordering (textbooks, Shocker gear, regalia, etc.) through shockerstore.com, with free shipping on orders over $25 and a curbside pick-up option at the Rhatigan Student Center between the hours of 8:30 a.m.-3:30 p.m.

Fuzzy’s Taco Shop and Journey East Asia Grill are open.

Will the Steve Clark YMCA and Student Wellness Center remain open?

The Steve Clark YMCA is open. Go to the YMCA website for YMCA facility hours and COVID-19 precautions.

Student Health Services is open 8 a.m.-5 p.m. Monday-Friday to provide health care services to students. You can a list of our services at wichita.edu/shs

Please use the southwest entrance to access the Student Wellness Center until June 1. This entrance is off the parking lot closest to the lake. Staff will be screening all individuals prior to entrance. Additional visitors are asked to stay home.

If you are experiencing fever, cough and/or shortness of breath, please call Student Health at (316) 978-4792 to talk to a medical professional before coming into the center.

Counseling and Prevention Services (CAPS) will continue to offer mental health services in a remote fashion and is no longer taking in-person appointments. CAPS can help with obstacles such as: difficulties with depression, anxiety, and are available to consult via telephone or Zoom to help you develop a self-care plan for your mental wellness during this crisis.

Please call (316) 978-4792 to set-up a remote consultation. You can schedule with a receptionist by calling between 10 a.m. – 3 p.m., Monday – Friday or leave a message and someone will call you back during that time.

Follow us at ShockersCAPS for tips on how to beat covid-19 stress. If there is a mental health emergency, please call 911, the Suicide Prevention Lifeline at 1-800-273-8255, or text “support” to the crisis text line at 741-741.

How are Campus Recreation and the Heskett Center affected?

With the Stay at Home Orders from Sedgwick County and the state of Kansas, all buildings on campus will be closed, with offices operating remotely.

How are Student Involvement events affected?
As of March 17, All Student Involvement events through the end of April are canceled.

Student Involvement is looking at potential remote programming options.
 

LINK TO THIS SECTION: https://www.wichita.edu/about/COVID-19/current_students.php#support

Student Support
How do I access the Shocker Support Locker?

In response to the COVID-19 safety orders, the Student Government Association's Shocker Support Locker physical space is closed until further notice. However, to ensure the Shocker Support Locker continues to serve the WSU community a virtual order form has been created.

To access the Locker resources, the client needs to submit an order form. Once the client notes their needs and submits the form, the Support Locker staff will coordinate with the client to establish a pick-up date and time. Orders are distributed on Wednesday and Friday from 1-4 p.m.

Questions can be directed to sga.supportlocker@wichita.edu or 316-978-6715.

The order form can be accessed here: SSL ORDER FORM

How is the Child Development Center affected?

In observance of the state of Kansas Stay at Home order, the Child Development Center is closed until April 27. If you have questions or need assistance, please call 316-214-2305 or email Jillian.Hoefer@wichita.edu.

What is Wichita State’s Care Team doing during these circumstances?
Wichita State’s Care Team helps students and employees with health or mental health concerns, academic struggles, financial stressors, housing and food concerns and more.

The Care Team is following up with all students by phone and documenting if the student is going home or staying local. The Care Team sent a message to all cases to address fear, anxiety and stress related to COVID-19 and provided steps to help manage those emotions.

As of March 17, the Care Team is developing a community resource list to help people with food, transportation, health care and help for students with children.
How do I contact the Care Team?
Contact the Care Team at care@wichita.edu or at (316) 978-3149.
How is Student Government Association affected?
SGA has moved to an online format for student conversations. It is working on plans for future meetings.
How is the Office of Diversity & Inclusion affected?
As of March 17, the Office of Diversity & Inclusion is open 8 a.m.-5 p.m. (CST) The office is using Zoom to provide tutoring to students in select ODI programs.
 

LINK TO THIS SECTION: https://www.wichita.edu/about/COVID-19/current_students.php#graduate_students

Guidance for Graduate Students
How will oral defenses be handled?

Under the current recommendations for social distancing, we recommend that oral defenses be held remotely via Skype/Zoom, etc.

An exception is not needed this semester.

If both the student and any members of the committee agree to an in-person defense, it should be closed to the public, with the remaining members of the committee allowed to participate remotely. If held in person, the room should be large enough to allow each participant to maintain their 6-8 feet of personal space. For programs requiring public defenses, you may want to consider an online defense or perhaps a recording that is distributed.

After the defense has been completed, results can be sent to degree audit specialist Denecia Angleton at denecia.angleton@wichita.edu. Scan or take a picture of the completed form and email to her. Please reach out to us if you have concerns or would like additional guidance.

How will comprehensive exams and other similar requirements be handled?

All efforts should be made to move these exams online.

You may also think of other creative solutions that may fit, e.g. changing a written exam to oral (via Skype, etc.) when appropriate. The student should not be penalized for the circumstances.

Thus, if your requirement is a written exam and students prefer this to an oral one, you could think of creating a type of exam that could be done as if it were a take-home exam. You could also choose to use Skype, Zoom, Microsoft teams, FaceTime, etc. to proctor your written exams in real time in a virtual format.

Please note that departments are responsible for costs associated with proctoring exams from outside sources and cannot be passed on to the students. If your program’s needs do not seem to fit this, please reach out to us and we will be happy to brainstorm on solutions. Exams should not be delayed solely due to the fact that classes/larger meetings are not occurring. We must make accommodations.

What are the spring degree requirement extensions?

Graduate School degree completion deadlines have been extended by two weeks for thesis, project, external certification and dissertation students. Coursework-only students should still be able to meet the original May 8 deadline.

New Spring 2020 deadlines for thesis/dissertation/project students:

  • May 1 – Request to schedule oral defense
  • May 15 – Oral defense to be held
  • May 22 – All requirements complete

If a student’s research has been delayed due to the COVID-19 pandemic and they cannot meet these deadlines, their AFD will be moved to the summer or fall semester at the student’s request. The student will need to email our Degree Audit Coordinator, Denecia Angleton, to let her know what semester they would like to defer their graduation semester to. We are currently reviewing options for summer/fall enrollment for these students.

If students, including coursework-only students, have extraordinary circumstances that prevent meeting these deadlines, the exception process, as always, is available

How do these circumstances affect other degree requirements?

Please remember that we are always able to consider exceptions to waive or defer degree requirements on a case-by-case basis or for all students graduating this semester (i.e. all students in “x” program this semester as requested by department chair and graduate coordinator).

This would be done via exception. We are currently working on streamlining the exception process and will provide guidelines on how this will work online.

How will these circumstances affect graduation?

If students have to delay completing their requirements because of COVID-19 (including having to leave campus due to the dorm restrictions), we will consider exceptions to the enrollment in last semester rule, if they just need to finish their defense or their research or project.

Our goal is to minimize the impact to students as much as possible. Things are fluid and changing and we will continue adjusting as time progresses.

Can graduate students continue their research projects?

Yes. Research is considered an essential activity at Wichita State University. While graduate students should not be required to be on campus, they are allowed to continue to carry out their research projects in their labs if their work is defense-related, related to COVID-19, involves a long-term experiment that cannot be interrupted, utilizes expensive or rare reagents or specimens that will expire, and/or involves an impending deadline. Students may also come to campus for the care and maintenance of animals, plants, cell lines, biological specimens, or instruments. All other research should be performed remotely, and may be in the form of planning experiments, performing data analyses, writing manuscripts and thesis chapters, contributing to research proposals, preparing presentations and abstracts, and completing literature reviews.

Within the lab, care should be taken to disinfect work areas, including common work areas, and to maximize social distancing. Faculty mentors should therefore organize a staggered work schedule if necessary to maximize social distancing, and to minimize human presence on campus. Faculty mentors should not require or cause graduate students to feel compelled to come to campus; those who do not wish to come to campus are expected to work remotely as described above.

 

How do I apply for an exception to graduate school regulations?
The fillable Application for Exception to Graduate School Regulations form is permanently housed in the “Forms and Publications” section of the Graduate School webpage. Students should download the form from our website, open it in Adobe, and fill out the form, including a detailed description of their request. The form can be signed digitally once opened in Adobe. It should then be forwarded (via email or DropBox) to their advisor and then program coordinator for digital signatures. Once the form is complete, it should be submitted, with any supporting documents, either by email or via the DropBox in the myWSU portal (used to forward protected information) to Sheree Smith, Graduate Student Success Specialist (sheree.smith@wichita.edu). You are also welcome to print, sign, and scan, or provide an email chain of support in lieu of digital signatures. Instructions for digital signatures can be found in the Digital Signature FAQ.
How do I complete a digital signature?
Wichita State’s ITS Applications Training team has provided instructions online for both creating digital signatures in Signature Fields in Acrobat Forms and Adobe Fill & Sign, which allows you to sign with a printed signature or draw a signature with a stylus or your finger on a touch screen.
Will graduate students with assistantships (GTA, GRA, GSA) continue to be paid?
Yes. All current graduate students holding assistantships will continue to serve their assigned roles and will be paid for the duration of their Electronic Personnel Action Forms (EPAF). They should work with their supervisors to facilitate the transition to remote work. Students funded by their college or a grant should continue to be funded by that source for the duration of their (EPAF); any change to the EPAF must be approved by the Dean of their college and agreed to by the AVP for research and Provost. For additional questions, please contact the Graduate School.
 

LINK TO THIS SECTION: https://www.wichita.edu/about/COVID-19/current_students.php#international

 

LINK TO THIS SECTION: https://www.wichita.edu/about/COVID-19/current_students.php#parents

Guidance for Parents
To control the spread of COVID-19, how does changing in-person classes to an online and/or remote format help?

In the natural course of spread of any infectious disease, like COVID-19, there is a sharp increase, a peak, and a decrease, forming a curve on a graph. Flattening the curve is what’s needed, and when that occurs it means the disease is slowing. Introducing population-based interventions such as social distancing, hand-washing, and lockdowns reduces the potential spread of infection. Changing from in-person classes to online and/or remote instruction is a social distancing intervention.

Will students receive credits or refunds for housing, parking and meal plans?

Yes. Wichita State will be issuing credits or refunds. Go to wichita.edu/covidrefund for details.

Where do I find information on housing credits?

Students who have moved out of WSU Housing as of March 22, 2020 will be issued Housing (room and meal) credits to their WSU Student Account for the time period beginning March 22 thru the end of the semester (May 15, excluding spring break) based on their selected room and meal plan.

Any unused Spring Dining Dollars will be credited to the Student’s Account.

For complete information, go to wichita.edu/covidrefund

For questions about the housing and dining credit amounts, please contact Housing and Residence Life, Housing.WSU@wichita.edu or by phone at 316-978-3693.

Where do I find information on parking credits?

Students will be issued a parking credit to their WSU Student Account beginning March 16 to the end of the semester (May 15).

For questions about a parking credit amount, the refund amount due, or any other questions about the process, please contact Student Accounts at 316-978-3333.

How will refunds be disbursed?

If the original payment was made by credit card, the refund may be applied to the card used to make the payment. Please allow 5 – 7 business days for the transaction to appear on your credit card.

If the original payment was not made by credit card and the student has direct deposit/ACH information on file, the refund will be issued directly to the bank account on file. Please allow 3 – 5 business days for direct deposit to post with your bank.

If the original payment was not made by credit card and the student does not have a direct deposit/ACH information on file, refunds will be made by check, and sent to the CURRENT address on file. Please allow 5 – 7 business days for the check to arrive through the mail.

For questions about the housing and dining credit amounts, please contact Housing and Residence Life at Housing.WSU@wichita.edu or by phone at 316-978-3693.

For questions about a parking credit amount, the refund amount due, or any other questions about the process, please contact Student Accounts at 316-978-3333.

Will I be able to live on campus over the summer? Are residential summer camps and conferences still happening?

As of April 16, Wichita State will allow current residents and new WSU students to live on campus over the summer, but all residential summer camps, conferences, and intern housing will be cancelled until at least July 1.

Are Chromebooks and hot spots still available for Wichita State students?

Yes. For students who don't have access to a computer, there are a limited number of Chromebooks available. Submit a request using the link below. If you do not have internet access, contact WSU Help Desk at 316-978-HELP, Option 1 to submit a request.

View the requirements and submit a request

Because those working remotely may have limited or no internet access, a limited number of cellular hotspot devices (MiFis) from Verizon, T-Mobile and AT&T are available from Information Technology Services.

Submit a MiFi Request

Must students leave campus?

In an effort to support public health efforts by Sedgwick County and the State of Kansas, Wichita State University has limited on-campus housing operations. Students who have already left campus will not be allowed to return without explicit authorization from Housing & Residence Life staff. However, students who have traveled to the following areas over the break will not be allowed to pick up items until they have completed 14 days of self-quarantine as detailed by the Kansas Department of Health and Environment:

  • Traveled from Maryland on or after May 12
  • Traveled from Massachusetts and Rhode Island on or after April 30
  • Traveled to Connecticut on or after April 6.
  • Traveled to Illinois or New Jersey on or after March 23.
  • Traveled from New York on or after March 15
  • Traveled on a cruise ship or river cruise on or after March 15.
    • People who have previously been told by Public Health to quarantine because of their cruise ship travel should finish out their quarantine.
  • Traveled internationally on or after March 15.
    • People who have previously been told by Public Health to quarantine because of their international travel to China, South Korea, Japan, Italy and Iran should finish out their quarantine.
  • Received notification from public health officials (state or local) that you are a close contact of a laboratory-confirmed case of COVID-19. You should quarantine at home for 14 days since your last contact with the case. (A close contact is defined as someone who has been closer than 6 feet for more than 10 minutes while the patient is symptomatic.)

In light of Stay at Home Orders from Sedgwick County and the state of Kansas, students may not return to get their things until the order is lifted. All previously scheduled Check-out appointments will be rescheduled for later.

Wichita State University Housing & Residence Life recognizes that leaving the residence halls is not an option for all of our students, so we will allow students meeting the criteria outlined below to register to remain on campus:

  • International students
  • Students with a permanent address in an area heavily affected by COVID-19.
  • Students with health conditions or disabilities that prevent travel home.
  • Students who reside with a family member/guardian with health issues that put them at increased risk of COVID-19.
  • Students without the ability to return to their permanent residence due to other documented circumstances.
Should students move all belongings out of dorm rooms?
Yes, we are now encouraging you to take all your belongings home and check out of your room. You will need to schedule an appointment with the Housing office to receive access to your room after Sunday (unless you are approved to stay).
Will the cafeteria remain open?

Yes, while residents still live on campus, the university will provide food service options. Services may be limited, as well as the number of guests served per meal-time. For information on what is available please see the Dining Services webpage.

Will pay for student employees continue?

It is the university’s intent that students who work on campus will continue to perform work and pay will continue.

 

LINK TO THIS SECTION: https://www.wichita.edu/about/COVID-19/current_students.php#student_travel

Guidance for Travel
What are university guidelines on domestic travel?

Domestic travel is permitted. The university encourages you to consider the following:

  • Could this business be handled online or remotely?
  • Can this business be delayed?
  • Please be mindful of CDC guidance and guidance relayed by the travel destination.
  • Students and employees must register at wichita.edu/travelnotification.
What are university policies for international travel?

All university-sponsored international travel is to be discontinued, effective immediately.

  • No new travel approvals will be granted unless extreme circumstances — approval will be required from a divisional Vice President.
  • Currently scheduled travel must be cancelled — reach out to supervisor regarding next steps.
What are university guidelines for personal travel?

Individuals on personal travel are encouraged to follow all CDC-issued guidelines and any guidelines issued by their travel destination.

The University strongly encourages students, faculty and staff on personal travel to register your travel with the university and provide us with basic details about any international travel planned through the end of the semester. Go to wichita.edu/travelnotification.

If you are returning from a country designated as Level 3 by the CDC, you must contact the local health department upon your return.

If I have recently traveled within the United States and feel no illness, are there steps I should take?

The Kansas Department of Health and Environment has mandated a 14-day home quarantine for recent travelers to certain areas of the United States.

If you have a health-related concern, please reach out to your primary care physician and consider using the health plan telemedicine feature.

If you have concerns or anxiety related to these events and need someone to talk with, please know you may contact the Employee Assistance Program (EAP) at 888-275-1205 (select option 1).

 

LINK TO THIS SECTION: https://www.wichita.edu/about/COVID-19/current_students.php#health

Guidance for Health, Wellness and Prevention
To control the spread of COVID-19, how does changing in-person classes to an online and/or remote format help?

In the natural course of spread of any infectious disease, like COVID-19, there is a sharp increase, a peak, and a decrease, forming a curve on a graph. Flattening the curve is what’s needed, and when that occurs it means the disease is slowing. Introducing population-based interventions such as social distancing, hand-washing, and lockdowns reduces the potential spread of infection. Changing from in-person classes to online and/or remote instruction is a social distancing intervention.

What resources are available for personal care?

Student Health Services is open 8 a.m.-5 p.m. Monday-Friday to provide health care services to students. You can find help at our website at wichita.edu/shs

Student Affairs has also developed an FAQ of emergency and self-care resources.

 

How do I access the Shocker Support Locker?

In response to the COVID-19 safety orders, the Student Government Association's Shocker Support Locker physical space is closed until further notice. However, to ensure the Shocker Support Locker continues to serve the WSU community a virtual order form has been created.

To access the Locker resources, the client needs to submit an order form. Once the client notes their needs and submits the form, the Support Locker staff will coordinate with the client to establish a pick-up date and time. Orders are distributed on Wednesday and Friday from 1-4 p.m.

Questions can be directed to sga.supportlocker@wichita.edu or 316-978-6715.

The order form can be accessed here: SSL ORDER FORM

Does the YMCA's temporary closure affect the WSU Wellness Center?

While all Greater Wichita YMCA facilities will be temporarily closed starting Monday, March 16, the temporary closure of the Steve Clark YMCA DOES NOT impact WSU student access to the WSU Student Wellness Center.

Student Health Services is open 8 a.m.-5 p.m. Monday-Friday to provide health care services to students. You can a list of our services at wichita.edu/shs

Please use the southwest entrance to access the Student Wellness Center while the YMCA is closed. This entrance is off the parking lot closest to the lake. Staff will be screening all individuals prior to entrance. Additional visitors are asked to stay home.

If you are experiencing fever, cough and/or shortness of breath, please call Student Health at (316) 978-4792 to talk to a medical professional before coming into the center.

Counseling and Prevention Services (CAPS) will continue to offer mental health services in a remote fashion and is no longer taking in-person appointments. CAPS can help with obstacles such as: difficulties with depression, anxiety, and are available to consult via telephone or Zoom to help you develop a self-care plan for your mental wellness during this crisis.

Please call (316) 978-4792 to set-up a remote consultation. You can schedule with a receptionist by calling between 10 a.m. – 3 p.m., Monday – Friday or leave a message and someone will call you back during that time.

Follow us at ShockersCAPS for tips on how to beat covid-19 stress. If there is a mental health emergency, please call 911, the Suicide Prevention Lifeline at 1-800-273-8255, or text “support” to the crisis text line at 741-741.

How is Wichita State’s custodial staff reacting?

The Custodial Services staff has ramped up their disinfecting efforts recently in an effort to provide increased sanitation for the university community. Training sessions for custodial staff have taken place, with a renewed emphasis on disinfecting touch points throughout campus. They will continue to use germicidal disinfectants for these surfaces and as part of their regular cleaning routines.

 

LINK TO THIS SECTION: https://www.wichita.edu/about/COVID-19/current_students.php#financial

Financial Implications for the University
Can you quantify the overall anticipated financial impact to your institution and in what areas the impact is coming from?

There has already been a financial impact in the Spring semester from room, meal plan and parking refunds to our students at a cost of $2.7 million.

Because Summer semester courses will be online, we know that there won't be summer housing and food revenue from students, or from those who would be attending camps and conferences

The biggest potential impact is from Fall semester .

How will funds from the CARES Act help Wichita State students?

On April 9, The U.S. Department of Education released its official allocations for the newly passed Coronavirus Aid, Relief and Economic Security Act (CARES Act).

Wichita State University will receive nearly $8.8 million. Half of the funds – nearly $4.4 million – will be allocated as emergency financial aid grants to students.

The CARES Act provides institutions with discretion on how to award this emergency aid to students.

WSU will be working diligently to put together a plan on how to administer the student funds and use the remainder of the money.

“We’re incredibly appreciative to receive this critical financial assistance,” Wichita State President Jay Golden said. “We are studying the guidelines now to discover how best to use these funds for the benefit of our students and university.”

Get more information about the CARES Act
What steps has your institution taken -- or could take -- to deal with the financial impact? And what concerns and worries exist about the possible impact to fall enrollment (including tuition revenue)?

Wichita State has instituted a hiring freeze and restrictions on discretionary spending, including travel and non-essential purchases.

As we look ahead to the start of the new fiscal year, beginning July 1, we need to consider the potential financial impact of many variables.

What is the overall scale of the challenge facing your institution, so that people can understand the financial costs being paid in your efforts to keep students, faculty and staff safe at this time.

Our first concern is for the health and well-being of our students, faculty, staff and community. We will take it one step at a time, one day at a time, until our educational programs and student experience are fully restored and functioning at a high level.

How should purchase requisitions be handled?

In accordance with the cost-saving measures communicated by Dr. Jay Golden, starting Monday, April 13, 2020, purchase requisitions will be routed to the appropriate VP for approval prior to final execution by the Purchasing Department. This does not apply to any purchases funded by grants.

  • This procedural change only applies to purchase orders that are generated by completing a NEW purchase requisition in Banner. This would be any purchase over $10,000, purchases requiring a bid, or purchases from state contracts.
  • Purchases Orders which are already encumbered (approved prior to April 13) and you are authorizing a payment against this existing contract, are also OK to proceed.
  • Direct Pay Invoices and Procurement Card expenses processed in Chrome River continue as normal. At this point in time, it the responsibility of the Budget Officer, Chair, Dean, etc., to ensure those expenditures are essential to the ongoing support of the University.

Purchase Requisitions are entered into Banner by the departmental administrative assistant and automatically routed to the Budget Officer for approval. Once approved the requisition is routed to Purchasing. After purchasing reviews the requisition, they will email the appropriate VP with the information about the requisition so the VP can make the determination IF this purchase is an essential need. Once the VP completes the review, email purchasing ( purchasing.office@wichita.edu.) and let them know if the requisition is approved or not approved. Once that email is received by Purchasing, the requisition will be processed and the purchase order will be sent to the vendor and a PO Receiving Copy returned to the person initiating the request. If it is not approved, purchasing will cancel the requisition and send an email denoting “denied by VP”.

If you have any questions or concerns, please contact lois.tatro@wichita.edu or purchasing.office@wichita.edu.