3.42 / Tuition Assistance Program for Employees (Revised policy takes
effect August 1, 2018)
The purpose of this policy is to implement State
law regarding the payment of tuition and other education expenses of
eligible Wichita State University employees.
may pay, from available appropriations, the actual cost of tuition and
required fees in order to provide education or training for Eligible
Employees, when such Enrollment is determined to be of value to the
Eligible Employee - University
non-teaching employees who hold at least a half-time (0.5 FTE)
benefits-eligible position. Assistance
is not payable to employees on unpaid leave.
Employees must have a current performance evaluation of
“satisfactory”, “meets expectations” or an equivalent rating, or be
pursuing training or education directly related to a specific performance
Enrollment - Enrollment
in courses or certifications at Wichita State University.
must satisfactorily pass all courses with a “C” or better while receiving
assistance for undergraduate coursework, or a “B” or better for graduate
courses. Failure to meet this requirement will make the Employee
ineligible for tuition assistance until the Employee has satisfactorily
passed another qualified course of the same number of hours at the
University course or seminar will be considered to be of value to the
State and the University and thus eligible for tuition assistance if it is
determined that the course can be credited towards a degree, will provide
professional growth or development for the Employee, or is job-related
to availability of funds, assistance is limited to the cost of resident
tuition up to a maximum of seven (7) credit hours per semester for
undergraduate programs or certificates, six (6) credit hours for graduate
programs or certificates, or two (2) badge courses per semester.
Assistance is limited to tuition cost only and does not include
books, student fees or housing.
assistance is based on the hours
of enrollment on the last day for 100% tuition refund each semester. If courses are added after the last
day of the 100% refund period, no additional funds will be disbursed. If a course(s) is withdrawn, it must
be done before the last day of the 100% refund period for tuition
assistance funds to be applied appropriately.
Resources, in collaboration with Financial Aid, will determine eligibility
for applicants of the tuition assistance program.
must submit a completed application
form to Human Resources by the specified deadline for each semester.
the event insufficient funds are available to fund all tuition assistance
requests, the decision of which applications will be approved will be
determined by Human Resources.
of an Employee to attend University classes or seminars during regular
work hours is subject to the requirements and discretion of the Employee’s
supervisor and budget officer. Release time may be granted to Employees to
take one course or seminar per semester. Makeup time is not required for
academic classes or seminars related to the Employee’s job or performance,
as determined by the Employee’s supervisor and budget officer. Release
time for classes, which are not directly related to the Employee’s job or
performance, must be unpaid, made up, or charged to vacation leave with
the supervisor’s approval. There is no appeal for release time beyond the
decision of the Employee’s budget officer.
May 10, 2001
August 1, 2007
December 24, 2011
June 8, 2014
August 1, 2018