3.43 / Tuition Assistance Program for Spouses and Dependent Children
(Revised policy takes effect August 1, 2018)
The purpose of this statement is to set forth Wichita State University
policy with regard to the provision of tuition assistance to Spouses and
Dependent Children of University employees.
The Spouse and Dependent Children of a Benefit-Eligible Employee of the
University may be eligible for tuition assistance in accordance with the
parameters of this policy. All
enrollment defined in this policy must be at Wichita State University.
Employee - An employee
holding a 0.5 FTE or greater position at the University as a faculty
member, an unclassified professional employee or a university support
staff. Employees of affiliated
corporations or related corporations are not eligible for this benefit.
Dependent Children - Natural,
step, adopted or foster children of a University Benefit-Eligible
Employee, under the age of 25, who are unmarried, and are claimed as a
dependent for income tax purposes.
- A husband or wife as recognized under
Kansas state law for purposes of marriage, including common law, or a
domestic partner of a University Benefit-Eligible Employee.
1. Spouses and Dependent Children must be
admitted to a degree-seeking undergraduate academic program at the
University to be eligible for tuition assistance. They may be part-time
students. Only first undergraduate bachelor’s degrees are eligible for
tuition assistance. All Spouses and
Dependent Children must be admitted into such programs in the semester for
which they are applying for tuition assistance.
To maintain eligibility for continuing tuition
assistance, Spouses and Dependent Children must be in good academic
standing and not on academic probation.
If both Spouses are employees of the University,
neither Spouse is eligible to receive tuition assistance from this
The tuition assistance from this program is limited
to the cost of undergraduate level resident courses.
Tuition assistance is available for classes taken
during the fall, spring, or summer semesters.
The amount of tuition assistance provided for
undergraduate courses will be limited to 50% of the cost of resident
tuition up to a maximum of fifteen (15) credit hours of courses per
If Spouse or Dependent Child is enrolled in some
combination of undergraduate and graduate courses, the amount of
assistance will be limited to the undergraduate courses.
If both parents of a Dependent Child are Benefit
Eligible Employees of the University, the Dependent Child will only be
eligible for the maximum assistance as described above in paragraph 6.
Tuition assistance will be limited to a maximum of
sixty (60) credit hours in the Spouse or Dependent Child’s academic
is based on the hours of enrollment on the last day for 100%
tuition refund each semester. If
courses are added after the last day of the 100% refund period, no
additional funds will be disbursed. If
a course(s) is withdrawn, it must be done before the last day of the 100%
refund period for tuition assistance funds to be applied appropriately. If a course(s) is withdrawn after the
refund period, the funds disbursed will be applied to the credit hour
maximum even though the course(s) have not been completed.
Tuition assistance for each semester may be applied
in addition to any financial aid received by the Spouse or Dependent
Child, up to the cost of attendance at the University, which includes
tuition, fees, room and board, books and supplies.
Funds will be awarded on a first-come, first-served
basis until budgeted resources are exhausted.
Human Resources will determine eligibility for
applicants of the tuition assistance program.
Eligible Employees must
submit a completed
application form for a Spouse and each Dependent Child who seeks
tuition assistance to Human Resources by the specified deadline for each
December 1, 2011
December 9, 2015
August 1, 2018