Policies and Procedures Banner 

3.43 / Tuition Assistance Program for Spouses and Dependent Children (Revised policy takes effect August 1, 2018)

Purpose:
The purpose of this statement is to set forth Wichita State University policy with regard to the provision of tuition assistance to Spouses and Dependent Children of University employees.      

Policy Statement:
The Spouse and Dependent Children of a Benefit-Eligible Employee of the University may be eligible for tuition assistance in accordance with the parameters of this policy. All enrollment defined in this policy must be at Wichita State University.    


Definitions:

Benefit-Eligible EmployeeAn employee holding a 0.5 FTE or greater position at the University as a faculty member, an unclassified professional employee or a university support staff. Employees of affiliated corporations or related corporations are not eligible for this benefit.

Dependent ChildrenNatural, step, adopted or foster children of a University Benefit-Eligible Employee, under the age of 25, who are unmarried, and are claimed as a dependent for income tax purposes.

SpouseA husband or wife as recognized under Kansas state law for purposes of marriage, including common law, or a domestic partner of a University Benefit-Eligible Employee.

Procedures:

1.  Spouses and Dependent Children must be admitted to a degree-seeking undergraduate academic program at the University to be eligible for tuition assistance. They may be part-time students. Only first undergraduate bachelor’s degrees are eligible for tuition assistance. All Spouses and Dependent Children must be admitted into such programs in the semester for which they are applying for tuition assistance.

2To maintain eligibility for continuing tuition assistance, Spouses and Dependent Children must be in good academic standing and not on academic probation.

3If both Spouses are employees of the University, neither Spouse is eligible to receive tuition assistance from this program.

4The tuition assistance from this program is limited to the cost of undergraduate level resident courses.

5Tuition assistance is available for classes taken during the fall, spring, or summer semesters.

6The amount of tuition assistance provided for undergraduate courses will be limited to 50% of the cost of resident tuition up to a maximum of fifteen (15) credit hours of courses per semester.

7If Spouse or Dependent Child is enrolled in some combination of undergraduate and graduate courses, the amount of assistance will be limited to the undergraduate courses.

8If both parents of a Dependent Child are Benefit Eligible Employees of the University, the Dependent Child will only be eligible for the maximum assistance as described above in paragraph 6.

9Tuition assistance will be limited to a maximum of sixty (60) credit hours in the Spouse or Dependent Child’s academic career.

10. Tuition assistance is based on the hours of enrollment on the last day for 100% tuition refund each semester. If courses are added after the last day of the 100% refund period, no additional funds will be disbursed. If a course(s) is withdrawn, it must be done before the last day of the 100% refund period for tuition assistance funds to be applied appropriately. If a course(s) is withdrawn after the refund period, the funds disbursed will be applied to the credit hour maximum even though the course(s) have not been completed.

11. Tuition assistance for each semester may be applied in addition to any financial aid received by the Spouse or Dependent Child, up to the cost of attendance at the University, which includes tuition, fees, room and board, books and supplies.

12. Funds will be awarded on a first-come, first-served basis until budgeted resources are exhausted.

13. Human Resources will determine eligibility for applicants of the tuition assistance program.

14. Eligible Employees must submit a completed application form for a Spouse and each Dependent Child who seeks tuition assistance to Human Resources by the specified deadline for each semester.

Effective Date:
December 1, 2011

Revision Date: 
December 9, 2015
August 1, 2018

Click the left half to go to Chapter 3. Click the
        right half to go to the Table of Contents. Chapter 3 Table of Contents
©