Employee Frequently Asked Questions – COVID-19
At this time, supervisors should implement plans to socially distance their workforce utilizing telecommuting, alternate work shifts, days, hours and have limited staff on campus no later than March 23, 2020.
The Governor’s reference to “some State employees” refers only to executive branch employees and does not include employees of Kansas Board of Regents (KBOR) institutions.
If you are not feeling well or are ill, you are encouraged to stay home from work. Notify your supervisor and use any leave that you might be eligible to use for an illness. This will help keep our workforce healthy.
If you feel that you need to seek medical attention, you are encouraged to contact your primary care physician, the local health department, or use telehealth services through your health plan, if available.
Yes, Governor Laura Kelly announced four (4) provisions on March 13, 2020 that are effective immediately and for the next 60 days.
- SEHP will cover medically necessary diagnostic tests that are consistent with CDC guidance related to the COVID-19 at no cost share to member, where it is not covered as part of the Public Health Service response.
- SEHP will allow early refills on 30 or 90-day prescription medications and/or allow members to use their mail order benefit.
- Given the nature of the COVID-19 outbreak, seeking in person medical care has the potential to further spread the virus. SEHP partners with Aetna and Blue Cross Blue Shield of Kansas to provide Telehealth services with a virtual doctor’s office. There is 24/7/365 access to this service. The member cost share will be waived for any Telehealth service.
- For plan participants that reside in the Topeka area, the HealthQuest Health Center
available to members enrolled in the health plan, is located at 901 S. Kansas Ave.,
- Phone screening is recommended before going to the center: 785-783-4080
- If a patient walks into the clinic, they will have them put on a mask and clean their hands with hand sanitizer. The health center staff will evaluate the patient’s symptoms and recommend they isolate if the initial findings and/or symptoms present are a positive indicator for the virus.
- Testing is not available at the health center for COVID-19 and the clinic will refer all patients that meet the risk criteria to the local health department for testing and further evaluation.
Telehealth services are virtual doctor’s office visits and are available in the State Employee Health Plan (SEHP) medical plans. Aetna provides telehealth services through Teledoc and Blue Cross Blue Shield provides telehealth services through Amwell. If you are covered by another health plan, please check with your health plan provider to see if telehealth services are available.
If you or a family member are part of a medically vulnerable population and are concerned about contracting COVID-19 by reporting to work, please contact the Human Resources office at 316-978-3065 or e-mail TotalRewards@wichita.edu to discuss leave benefits that you may qualify for under the Family and Medical Leave Act and/or the Americans with Disabilities Act.
Notify your supervisor, stay home and do not come to work. Please contact the Human Resources office at 316-978-3065 or e-mail TotalRewards@wichita.edu to discuss leave benefits or alternative work arrangements that you may qualify for under the Family and Medical Leave Act and/or the Americans with Disabilities Act.
The health and safety of our students, faculty and staff is of the utmost importance. We are closely monitoring the status of COVID-19 and updates specific to Wichita State University will be provided on Wichita.edu/covid19news.
We understand that members of the Wichita State University community may be experiencing heightened levels of anxiety during this time. The HR Total Rewards team encourages employees who feel anxious or worried about COVID-19 to contact the State of Kansas Employee Assistance Plan, or EAP, which is available to help. Kansas EAP is available 24/7 at 888-275-1205, press option 1.
Employees should follow CDC travel health guidance when self-isolation or not returning to work for a period of time is advised. If an employee is required to self-isolate and/or stay at home based on these guidelines, they should use approved leave and monitor their health during travel and for the recommended 14 days after returning to the United States. A request for leave related to COVID-19 may be done by phoning Human Resources at 978-3065 or by emailing TotalRewards@wichita.edu or by accessing the site dedicated to COVID-19 updates for WSU — Wichita.edu/covid19news.
If you are required to self-isolate, you may be eligible to receive COVID-19 Administrative Leave.
Upon prior authorization from your supervisor and if business operations allow, employees may request telecommuting from home or an alternate location. Faculty members should seek approval from the appropriate department chair, head or dean.
If you request to work from home/alternative location, you should discuss with your supervisor to identify the location you wish to work from and for how long. The supervisor will either approve or deny the request, based on business needs. The supervisor should also clearly identify the expectations for the work and the time period approved. You should be in regular contact with your supervisor during this time about your work, productivity, etc. Supervisors may, at any time, adjust the arrangement for employees to work from home/alternate work location.
During the COVID-19 period, departments have been authorized to make this decision. Factors to consider are type of job duties and whether they can be performed remotely and/or if the employee is considered at high risk of serious illness if infected with the illness.
The decision has been delegated to the departments and may start immediately. For at-risk employees, the sooner the better.
Employees can work from any alternative work site that allows them to perform the duties of their position.
If you need tips for working from home or an alternate work location, you can find information on the Wichita.edu/covid19news webpage.
If you need guidance on remote work tools, please go to the Working Remotely Resources website. The site includes instructions regarding how to stay connected from a remote location (VPN access to your work computer), web conferencing options, and telecommunications options for voicemail and forwarding calls.
The University has leased 200 dell laptops that are expected to arrive on March 25, 2020. It will take ITS two to three days to have all the laptops ready for distribution. Of the total, 170 are prioritized for faculty use, and 30 are prioritized for staff use. Please go to the Working Remotely Resources website to submit a ticket to request a laptop. Once approved, the faculty / staff member will receive an email regarding when and where they can pick up the device. It is possible that not everyone submitting a request will be approved. The laptops are required to be returned back to ITS when we return to normal operations, unless the College / Department chooses to continue the lease arrangement.
PLEASE NOTE: THIS IS A LIMITED SUPPLY AND IS INTENDED FOR THOSE WITH NO OTHER OPTIONS AVAILABLE.
We’ve heard that both students and faculty/staff may have limited or no internet access. We have purchased 150 cellular hotspot devices from Verizon, T-Mobile, and AT&T. The timing of delivery is not yet known. We will be adding link to the Working Remotely Resources website to request a device once they are received. These are cellular based, so keep in mind that if in an area with limited cellular access, these likely will not provide the needed internet service.
PLEASE NOTE: LIKE THE LAPTOPS, THIS WILL BE A LIMITED SUPPLY WHEN RECEIVED AND IS NOT INTENDED FOR THOSE WITH EXISTING INTERNET ACCESS AVAILABLE.
Your initial contact should be the University IT HelpDesk at email@example.com or 316-978-HELP, Option 1.
The University is not prepared to reimburse for these costs. If this prevents you from working at home, please coordinate with your supervisor to determine if it would be appropriate for you to work on campus.
More information will follow if the University does suspend operations or closes. Various options may be provided, including employees working from home or an alternate location.
No, you should not be impacted and will continue with your current pay status.
The most up-to-date information about how the University is preparing and handling programs in response to COVID-19 will be posted in WSU Today and Wichita.edu/covid19news.
If you have questions regarding the use of leave, please contact the HR Total Rewards team at TotalRewards@wichita.edu. If you have questions about telecommuting or other employment concerns, please contact your supervisor or your department’s HR Business Partner. You may also email HR.ServiceCenter@wichita.edu.