Shared Governance 

In the fall of 2018, Provost Muma’s announced four Priorities on which the Wichita State community would focus to make progress on our strategic plan.  One of the 2018-2019 Priorities is to advance a culture of shared governance built on trust and integrity.
 
In addition to the five identified tactics:
1) Promote the excellent work of faculty, staff­ and students
2) Promote Faculty, UP and USS Senate initiatives
3) Provide data to inform decision making
4) Support Innovation Advisory Council to create sustainable innovation
5) Assist with strategic planning 2.0
 
The Office of Human Resources hosted of Shared Governance series in late Fall 2018 and in the Spring 2019 for all administrators, faculty and staff.  The forums were held to seek insight on how the Wichita State University community would live out shared values via their governance. 
 
The Shared Governance Summary of the twenty-one discussion groups that were scheduled in December 2018, January 2019 and February 2019 is linked above. The sessions were offered with one each day of the week with groups held each morning, afternoon and evening times.  A total of ten of the twenty-one sessions were canceled due to very low registration (2 or less); those registered were assigned to another session.  A total of seventy-eight faculty and staff participated in the remaining eleven sessions.  Those seventy-eight (78) included twenty-four faculty and fifty-four staff.  The fifty-four staff members included, forty-seven (47) UP and sevent (7) USS. Based on the individual responses, the group discussions and the statements created, we have identified 3 key areas that could be addressed in a short timeframe: communication, transparency, and involvement/input. 
 
As a next step to the Shared Governance Forums, the Office of Academic Affairs and Strategic Planning Steering Committee invited interested university personnel to volunteer their service to work with the Kansas Institute for Peace and Conflict Resolution (KIPCOR) to design an engagement process intended to yield campus-wide involvement in building a trustworthy process for decision-making and responsible transparency.  Next, the Office of Academic Affairs and the Strategic Planning Steering Committee recruited Shocker Community volunteers known as the Reference Team.   Since that collaboration, the Shocker Reference Team along with additional WSU community volunteers have undergone circle training and are now dubbed, “Shocker Circle Keepers.”  This team of Shocker Circle Keepers will serve as the guides in what is known as the Circle Process
 
(Hero Photo by rawpixel on Unsplash)

Shared Governance Discussions Menu 


November 30, 2018 (Pilot)

Participant Responses

December 12, 2018 - 11:30 AM -1:00 PM

Group Notes           Participant Notes

December 12, 2018 - 3:30 - 5:00 PM

Group Notes          Participant Notes

December 13, 2018 - 9:30 - 11:00 AM

Group Notes          Participant Notes

December 13, 2018 - 11:30 AM - 1:00 PM

Group Notes          Participant Notes

December 13, 2018 - 1:30 - 3:00 PM

Group Notes          Participant Notes

December 14, 2018 - 9:00 - 10:30 AM


December 14, 2018 - 1:00 - 2:30 PM


January 31, 2019 - 9:00 - 10:30 AM


February 1, 2019 - 2:00 - 3:30 PM

Group Notes          Participant Notes

February 5, 2019 - 2:00 - 3:30 PM

Group Notes          Participant Notes

 Participant Responses – Shared Governance Discussion Groups

November 30, 2018 / Pilot / 19 participants


What is shared governance today at the University?

Is it clear who makes decisions?

Is it clear who is consulted on decisions?

Is it clear who must approve decisions?

How do you participate in shared governance at the University?


I participate more than I used to, but not as much as I would like to.

Involved in leadership role requires me to communicate up and down-do my best to accomplish this.

Fac – curriculum/programs.

Only in the last 6 mo. – new mgmt. have I been able to join dept meetings. I speak up and give my opinion. Prior to now, I felt I wasn’t supposed to speak up.

I facilitate shared governance participation in my current role.

When asked as HR, UP Senate.

Participate when asked by someone.

I don’t as I see it. Just within my department.

UP Senate.

Yes, on committees, open forums, send emails, look at news.

USS Senate President-facilitate recommendations and input from USS Staff/Senators.

Don’t feel as if most USS employees have a chance to participate.

I read and respond to what my UP Senator sends me. I try to attend open meetings and be informed. I help draft policy changes that go thru shared gov. I try to encourage others to attend.

Participate, discussions w/admin team.

Regularly solicit input from dept leaders, faculty and staff via regularly scheduled mtgs. Student voices are generally heard by hosting events where they interact with college leaders.

Varies depending on who is leading the project. Sometimes no input is requested.

Voice for UP staff, voice for First Gen students, help evaluate policy decisions.

My role is to seek input/feedback before making decisions, and to provide useful information to those who are giving input so they understand the issue on the gable.

Through appropriate senate and expressing opinions to my leadership.

 

Shared governance statement from each group:

Shared governance statement from full group discussion:

Discussion included following points:

Suggestions/requests by participants:

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Shared Governance Discussion Group Notes

12/12/18 – 11:30am-1pm

 

Mid-introduction:

Was not made 100% clear that we are not re-defining SG, and this seemed to trigger an emotional response from one of the participants.

Prior to first discussion question:

The facilitator notes under “Ownership” weren’t read verbatim, which lead to the next discussion about ownership and the definition of it.

Group Discussion

Note: The two groups of three elected to work together as a group of 6 for one large group discussion and crafting the group statement. Following are notes of the table discussion.

(Note: The group had several tangent discussions on shared governance related to decision-making for class size and curriculum, university parking, and US government/history).

How would we do it?

Do you feel that communication from senate to constituent is effective here at WSU?

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Participant Responses - Shared Governance Discussion Groups

December 12, 2018 / 11:30am-1pm / 6 participants


What is shared governance today at the University?

Is it clear who makes decisions?

Is it clear who is consulted on decisions?

Is it clear who must approve decisions?

How do you participate in shared governance at the university?

What is the most important thing about shared governance at the university from your perspective?

Shared governance statement from each group:

Shared governance statement from full group discussion:

What do you think or hope will be different as a result of the university undertaking this exercise?

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Shared Governance Discussion Group Notes

12/12/18 – 3:30-5pm


What is shared governance at the University?

Do you participate in shared governance at the University?

What is the most important factor for shared governance at the university from your perspective?

Impactful words: open communication, engagement, accountability, communication, interest in the process, opinions, voices, expectations

 Words to avoid: let the executive make the decision, entitlement

 

Shared Governance Statement:

Group 1

All WSU Constituents are invited to engage in shaping the future of the university.

Group 2

Wichita State University will make the best decisions for the entire WSU community by embracing shared governance with no predetermined outcomes in mind. This includes timely and open communication and inclusion of all appropriate groups.

 Outcome Discussion:

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Participant Responses - Shared Governance Discussion Groups 

December 12, 2018 / 3:30-5pm / 8 Participants

 

What is shared governance today at the University?

Is it clear who makes decisions?

Is it clear who is consulted on decisions?

Is it clear who must approve decisions?

How do you participate in shared governance at the university?

What is the most important thing about shared governance at the university from your perspective?

Shared governance statement from each group:

Shared governance statement from full group discussion:

What do you think or hope will be different as a result of the university undertaking this exercise?

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Shared Governance Discussion Group Notes

12/13/18 – 9:30-11am

 

What is shared governance today at WSU?

Is it clear who is consulted on decisions?

Is it clear who approves decisions?

(Small groups and spoke very quietly at the tables. Could not hear to take notes on discussion)

 
Shared Governance Statements:

Group 1

We live this by providing opportunities for faculty, staff and students to participate in activities and decision making.

 This is important because it is the foundation for overall retention and recruitment of faculty, staff and students at our university.

Success is when you can speak up and feel like your voice is heard and acknowledged. Also there is consistency in decision making while embracing change and new ideas.


Group 2

Shared Governance at WSU is a collegial approach allowing all stakeholders (faculty, staff, students, alumni, ICT community, Fairmount neighborhood, etc.) to exercise their input and insights into planning and decision making process that helps impact the university helping to move it forward positioning the University for the future.

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Participant Responses - Shared Governance Discussion Groups

December 13, 2018 / 9:30-11am / 5 participants


What is shared governance today at the University?

Is it clear who makes decisions?

Is it clear who is consulted on decisions?

Is it clear who must approve decisions?

How do you participate in shared governance at the university?

What is the most important thing about shared governance at the university from your perspective?


Shared governance statement from each group:

Shared governance statement from full group discussion:

What do you think or hope will be different as a result of the university undertaking this exercise?

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Shared Governance Discussion Group Notes

12/13/18 – 11:30am-1pm

What is shared governance today at the university?

Who makes the decisions?

Who is consulted on decisions?

Who approves the decisions?

How do you participate in shared governance?

Thoughts regarding final statement:

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Participant Responses - Shared Governance Discussion Groups

December 13, 2018 / 11:30am-1pm / 6 participants

What is shared governance today at the University?

Is it clear who makes decisions?

Is it clear who is consulted on decisions?

Is it clear who must approve decisions?

How do you participate in shared governance at the university?

What is the most important thing about shared governance at the university from your perspective?

Shared governance statement from each group:

Shared governance statement from full group discussion:

What do you think or hope will be different as a result of the university undertaking this exercise?

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Shared Governance Discussion Group Notes

12/13/18 – 1:30-3pm

Individual questions

Individual Statements

Discussion at tables on Group Statements

Group Statement

1. All voices at the University should be heard, particularly before decisions are made (active participation). Community members should feel they can voice their opinion without fear of retaliation. We best serve students when we’re in agreement and working toward collective goals.
2. Provide opportunities for all affected constituents to be heard and their viewpoints to be valued. These discussions should happen at relevant times in the process.

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Participant Responses - Shared Governance Discussion Groups

December 13, 2018 / 1:30-3pm / 7 participants

What is shared governance today at the University?

Is it clear who makes decisions?

Is it clear who is consulted on decisions?

Is it clear who must approve decisions?

How do you participate in shared governance at the university?

What is the most important thing about shared governance at the university from your perspective?

Shared governance statement from each group:

Shared governance statement from full group discussion:

What do you think or hope will be different as a result of the university undertaking this exercise?

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Shared Governance Discussion Group Notes

12/14/18 – 9-10:30am

What is shared governance today at the university?

Is it clear who make decisions? Is it clear who is consulted on decisions? Is it clear who must approve decisions?

How do you participate in shared governance at the university?

Participating on campus, coming to events like this, staying involved in committees

Involvement in committee work at the college and university levels. Being involved with your own department is part of it.

Staying in communication with your representative and disseminate the information from senate meetings, gathering feedback at the department level and getting it back to the senates. Keeping that communication flow open between representative and constituents keeps everyone in the process. 

Group Discussion of Individual Statements

Group Statement Discussion

Group Statements

1. WSU will consistently communicate using a common language. WSU will include “unusual voices” so that all affected parties invest, engage, and participate in trustworthy shared governance. 
2. Shared governance at WSU is a decision-making model that must include cross-functional decision makers and is inclusive, transparently communicated, visible, and productive.
3. Focused participation in the planning and decision-making process for the benefit of a quality education for our students

Large Group Statement Discussion

What do you think or hope will be different as a result of this exercise?

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Participant Responses - Shared Governance Discussion Groups

December 14, 2018 / 9-10:30am / 12 participants

What is shared governance today at the University?

Is it clear who makes decisions?

Is it clear who is consulted on decisions?

Is it clear who must approve decisions?

How do you participate in shared governance at the university?

What is the most important thing about shared governance at the university from your perspective?

Shared governance statement from each group:

Shared governance statement from full group discussion:

What do you think or hope will be different as a result of the university undertaking this exercise?

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Shared Governance Discussion Group Notes

12/14/18 – 1-2:30pm / 3 participants

What is shared governance today at the university?

How do you participate in shared governance at the university?

What is the most important thing about shared governance at the university from your perspective?

Discussion

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Participant Responses - Shared Governance Discussion Groups

December 14, 2018 / 1-2:30pm / 3 participants

What is shared governance today at the University?

Is it clear who makes decisions?

Is it clear who is consulted on decisions?

Is it clear who must approve decisions?

How do you participate in shared governance at the university?

What is the most important thing about shared governance at the university from your perspective?

Shared governance statement from each group:

Shared governance statement from full group discussion:

What do you think or hope will be different as a result of the university undertaking this exercise?

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SHARED GOVERNANCE DISCUSSION GROUP NOTES

1/31/19 – 9-10:30am

Introduction

No comments or questions

Elements of SG

No comments or questions

Individual Questions

What is SG today at the U?
Is it clear who makes decisions?
Is it clear who is consulted on decisions?
Is it clear who must approve decisions?
How do you participate in SG at the university?

Group Activity

Statement Sharing

What is the most important factor for shared governance at the university from your perspective?
What do you think or hope will be different as a result of the university undertaking this exercise?

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Participant Responses - Shared Governance Discussion Groups

January 31, 2019 / 9-10:30am / 4 participants

What is shared governance today at the University?

Is it clear who makes decisions?

Is it clear who is consulted on decisions?

Is it clear who must approve decisions?

How do you participate in shared governance at the university?

What is the most important thing about shared governance at the university from your perspective?

Shared governance statement from each group:

Shared governance statement from full group discussion:

What do you think or hope will be different as a result of the university undertaking this exercise?

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SHARED GOVERNANCE DISCUSSION GROUP NOTES

2/1/19 – 2-3:30pm

Introduction

No comments or questions

Elements of SG

No comments or questions

 

Individual Questions

What is SG today at the U?

Is it clear who makes decisions?

Is it clear who is consulted on decisions?

Is it clear who must approve decisions?

How do you participate in SG at the university?

 

Group Activity

Statement Sharing

What is the most important factor for shared governance at the university from your perspective?

We want everyone included…all levels of employees, students, partners (Spirit, AirBus, SG county, city of Wichita, etc. There is a culture of misunderstanding…a theirs vs ours…and we need to mend that and start to build and include a larger body. When we rolled out Shocker PRIDE…it was a universal adoption – everyone was glad to adopt it and push it. This needs to be the same way…get involvement.

Some confusion on various entities: Several questions about connection with Spirit, Airbus…how are they aligned with us. How is NIAR and Foundation aligned with us? WSU Tech? Explanations were discussed.

External partners…since they have our students in their buildings, they should have a voice and they should have requirements/governance on how they treat our students. Comment from other participant: other businesses in Wichita have WSU students work for them and don’t have to be in our governance.

We do not have open and honest communication at this point.

Flow of communication – what is going on, updates, was something approved/did it fall off/was it discussed

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Participant Responses - Shared Governance Discussion Groups

February 1, 2019 / 2-3:30pm / 5 participants

What is shared governance today at the University?

Is it clear who makes decisions?

Is it clear who is consulted on decisions?

Is it clear who must approve decisions?

How do you participate in shared governance at the university?

What is the most important thing about shared governance at the university from your perspective?

Shared governance statement from each group:

Shared governance statement from full group discussion:

What do you think or hope will be different as a result of the university undertaking this exercise?

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SHARED GOVERNANCE DISCUSSION GROUP NOTES

2/5/19 – 2-3:30pm

Introduction

No comments or questions

Elements

No comments or questions

Individual Questions

What is SG today at the U?

Is it clear who makes decisions?

Is it clear who is consulted on decisions?

Is it clear who must approve decisions?

How do you participate in SG at the university?

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Participant Responses - Shared Governance Discussion Groups

February 5, 2019 / 2-3:30pm / 3 participants

What is shared governance today at the University?

Is it clear who makes decisions?

Is it clear who is consulted on decisions?

Is it clear who must approve decisions?

How do you participate in shared governance at the university?

What is the most important thing about shared governance at the university from your perspective?

Shared governance statement from each group:

Shared governance statement from full group discussion:

What do you think or hope will be different as a result of the university undertaking this exercise?

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