Your group may wish to make a purchase with safekeeping funds, or reimburse a member for something paid for on behalf of the group. Follow this process for either scenario.
Step 1: Get a check request form here, unless your organization is paying a WSU department or another safekeeping group. In that case, instead use the transfer to/from a safekeeping account form here. To get a Prepaid Visa Card, click here.
Step 2: Complete the form by filling the information required. Click here for detailed instructions on how to complete the check request form. If you need assistance, please visit Accounts Receivable in Jardine Hall, Room 201.
Step 3: Submit the completed form to Accounts Receivable, Jardine Hall, Room 201 with all documentation. The check request and documentation can also be sent in campus mail to box 38. Please allow 3-4 days for Accounts Receivable to process check requests.
Step 4: Receive your payment.
- If the person receiving the funds is a student and is current with their account in the current semester, the funds will go to the student. It will not reduce the student's bill. If the student has direct deposit, the refund will be automatically deposited in 3-5 business days. If the student does not have direct deposit, a check will be mailed to the local address on the student's account. This process can take 7-10 business days.
- If the person receiving the funds is a student and is not current with their account in the current semester, the amount of the check request will be applied to the student's outstanding bill.
- If the funds are going to a business, the check will be sent to the campus box listed on the check request form. Checks will be sent in the group's plastic envelope.
- If the funds are going to a WSU department or another safekeeping group, the transfer will be processed by Accounts Receivable and no further action is required.
Questions? Contact Accounts Receivable at 978-3333.