Onboard Instructions

Wichita State University (WSU) has moved to a secure electronic online process called Onboard. With Onboard, new employees complete most of their necessary new employee documents online using any internet-connected device; such as a desktop, laptop, tablet or smart phone. Human Resources (HR) is available for new employee assistance and has computers accessible for public use Monday through Friday from 8:00 a.m. to 5:00 p.m. 

You are part of the Onboard process as either a supervisor or a specialized team member. Automated emails are sent from the Onboard system telling you when there are tasks for you to review and complete.

Please complete all the online assigned tasks as soon as possible or within 24 hours of your automated Onboard email.

 


 

 

Email Notifications

 

Log In

 

My Tasks Dashboard

 

Tracking Your Hire

Menu

 

What New Hires Need for HR

 

1. Form I-9 Documents

 

How & When New Hires Know to Go to HR


Email Notifications

Onboard sends out automated emails when a checklist is assigned, a new task is added to a checklist, and reminders that tasks are past due, need approved, reviewed or signed.

If you are a member of a team, everyone in your group will be notified that something in Onboard needs done. Everyone on the team can see the task until it is completed. Once it is completed, it will no longer show in the MY TASKS Needs Attention tab to the other team members. The team member completing the task will be the only one on the team who can see the completed task in the MY TASKS Completed tab.

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Log In

 

Login Link: PeopleAdmin

Username: [your WSU ID]

Password: [your WSU ID password]

 

Once you log in, you will need to change to Onboard in the drop-down module list in the upper right corner above your name.

PeopleAdmin Module Picture

If you are not taken to the Onboard dashboard, it could mean that your browser has a pop-up blocker turned on. You will need to turn it off for this website page only. After turning it off, choose Onboard in the drop-down module list in the upper right corner above you name again. 

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MY TASKS Dashboard

Once you are in Onboard, you will automatically see MY TASKS and a list of documents to complete. Please work from the top of the list to the bottom. This allows HR to process your completed documents as you complete other tasks.

My Tasks Example Picture

Delays in completing tasks could prevent a new hire from working and cause delays in payroll.

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Tracking your Hire

If you are the contact for new hires in your department, you can track the progress of your hires from the REPORTS screen using the CHECKLIST COMPLETION screen. If you find you do not have the REPORTS icon, please contact the Talent Acquisition Team to request it.

Onboard System Photo

 

For more detailed intructions on how to track your new hire's Onboard progress, please use the detailed instructions here.

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What New Hires Need To Provide HR

 1. FORM I-9, EMPLOYMENT ELIGIBILITY VERIFICATION DOCUMENTS

The U.S. Department of Homeland Security’s employment eligibility process requires that employees must present, to their employer, evidence of identity and employment eligibility within three business days of the date employment begins.  If an employee is authorized to work, but is unable to present the required document(s) within three business days, they must present a receipt for the application of the document(s) within three business days and the actual document(s) within ninety (90) days.

LISTS OF ACCEPTABLE DOCUMENTS

New employees may provide a document from List A which establishes both identity and employment eligibility or they may provide a document from List B (establishing your identity) and a document from List C (establishing your employment eligibility).

LIST A LIST B LIST C
1. U.S. Passport (unexpired or expired) 1. Driver’s license or ID card issued by  a state or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address 1. U.S. Social card issued by the Social Security Administration   (other than a card stating it is not valid for employment)
2. Permanent Resident Card or Alien Registration Receipt Card (Form    I-551) 2. ID card issued by federal, state or local government agencies or   entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address 2. Certification of Birth Abroad issued by the Department of State (form FS-545 or Form DS-1350)
3. An unexpired foreign passport with a temporary I-551 stamp 3. School ID card with a photograph 3. Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal
4. An unexpired Employment Authorization Document that contains a photograph                (Form I-766, I-688,  I-688A, I-688B) 4. Voter’s registration card 4. Native American tribal document
5. An unexpired foreign passport with an unexpired Arrival-Departure Record, Form I94, bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, if that status authorizes the alien to work for the employer 5. U.S. Military card or draft record 5. U.S. Citizen ID Card (Form I-197)
  6. Military dependent’s ID card 6. ID Card for use of Resident Citizen in the United States (Form I-179)
  7. U.S. Coast Guard Merchant Mariner Card 7. Unexpired employment authorization document issued by DHS (other than those listed under List A)
  9. Driver’s license issued by a Canadian government authority  
  For persons under age 18 who  are unable to present a  document listed above:  
  10. School record or report  
  11. Clinic, doctor, or hospital record  
  12. Daycare or nursery school record  

  New employees must bring original documents

Photo copies cannot be accepted.

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 How & When New Hires Know to Go to HR

Benefit Eligble Employees:

Benefit eligible employees include Faculty, Unclassified Professionals and University Support Staff.

Benefit eligible employees do not go to HR. They instead attend New Employee Orientation on their first day of employment. During New Employee Orientation, they will finalized their employment paperwork.

Non-Benefit Eligible Employees:

Non-benefit eligible employees include Applied Learning Students, Graduate Assistants, Lecturers, Regular Students, Temporary (U3/U4) and Work Study Students.

When all the electronic paperwork has been completed by the non-benefit eligible new employee, HR will deploy a new task called ACTION REQUIRED: Employee Visit Human Resources. The non-benefit eligible new employee needs to go the Human Resources ASAP to finalized their employment paperwork.

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Human Resources Service Center

How to Contact Us:

We're located immediately to the west of the Rhatigan Student Center and north of the WSU Parking Garage.

 
SME: MH
Revised: 09/18/2018 DC