Overview

In accordance with the Americans with Disabilities Act of 1990 (ADA), Sections 503 and 504 of the Rehabilitation Act of 1973 (RA), and the ADA Amendments Act of 2008 (ADAAA), Wichita State University (WSU) prohibits discrimination against qualified individuals with a disability.

For the purposes of employment, the ADA, RA, and ADAAA are designed to help individuals with disabilities access the same employment opportunities and benefits available to individuals without disabilities. These civil rights laws require employers to provide reasonable accommodations to qualified applicants for University positions and current employees.

Accommodation Request Process

If you are a WSU employee who needs accommodation in order to meet the requirements of your job, please discuss this need with your supervisor. This will allow the two of you to begin an interactive discussion of any job-related limitations and determine if there is an effective reasonable accommodation(s).

Request Steps for Employee and Supervisor:

1) Employee: Complete an Employee Request for Accommodation Form and submit it to your supervisor. If you have questions about completing the form, you may contact your Human Resources Business Partner (HRBP). To confirm the HRBP for your department or area, please refer to the list of HRBP contacts here.

In instances where the disability for which an accommodation is requested is not readily apparent or if you feel that supporting information may be helpful, submit sufficient documentation from your healthcare provider that supports your request. You may submit a Certification of Health Care Provider Form or any other form of documentation (i.e. a doctor's note) that supports your request for accommodation(s).

2)  Supervisor: After receiving the request, contact your HRBP to review the request and the interactive discussion process. As part of this review, your HRBP will provide you with the Accommodation Request Record of Action (ROA) Form, which you and your employee will use to document the interactive process.

3) Supervisor/Employee: Discuss the request to determine if there is a reasonable accommodation(s) that will enable the employee to fulfill the essential functions of their role. During the interactive process, either party may introduce ideas or options to accommodate the employee's needs and/or seek assistance from the HRBP. Any identified accommodations must be mutually agreed upon by the employee and supervisor and documented in the ROA.

4) Supervisor: Submit all completed documentation, including the request form, any supporting information, and the ROA, to your HRBP to be stored in the confidential employee medical file.

5) Supervisor/Employee: Continue to have ongoing discussions if an adjustment or update to the existing agreed up accommodation(s) is needed and/or if there is an additional accommodation request. All updates/additions should be documented on the existing ROA and reviewed with the HRBP prior to being finalized and filed in the employee medical file.

Any general questions related to the accommodation request process may be sent to the Total Rewards team at totalrewards@wichita.edu

Keywords defined by the ADA

An individual with a disability is a person who:

  1. has a physical or mental impairment that substantially limits one or more major life activities; or,
  2. has a record of such impairment; or,
  3. is regarded as having such an impairment.

Three factors are considered to determine whether a person’s impairment substantially limits a major life activity:

  1. the nature and the frequency of the impairment;
  2. the expected duration of the impairment; and,
  3. the permanency or long-term impact of the impairment.

Major Life Activities may include:
Lifting, sleeping, concentrating, breathing, working, eating, walking, standing, reaching, thinking, reading, bending, hearing, seeing, speaking, learning, sitting, caring for self, interacting with others, performing manual tasks, and communicating.

Major life activities may also include major bodily functions including immune, hemic, digestive, bowel, bladder, genitourinary, lymphatic, neurological, brain, respiratory, circulatory, endocrine, reproductive, musculoskeletal, cardiovascular, special sense organs/skin, and normal cell growth.

Temporary, non-chronic impairments of short duration, with little or no long-term or permanent impact, are usually not disabilities. Such impairments may include, but are not limited to, broken limbs, sprained joints, concussions, appendicitis, and influenza.

Qualified Individuals:
A qualified individual is someone who meets the skill, experience, and education requirement of the position held or desired and who can perform the essential functions of the position with or without reasonable accommodations.

Reasonable Accommodations:
Reasonable accommodations are any modification or accommodation to a job, practice, policy, or the work environment that enables an employee to perform the essential functions of a position without creating undue hardship for the employer and/or posing a direct threat to the health or safety of the individual making the request or others.

Reasonable accommodations may include, but are not limited to:

  • acquiring or modifying equipment or devices;
  • providing qualified readers or interpreters;
  • job restructuring, modifying work schedules, reassigning to a vacant position; and
  • making existing facilities readily accessible to and usable by persons with disabilities.

Interactive Process:
The process for determining if there are reasonable accommodations that can be implemented is called the interactive process. It is an ongoing conversation between and employee and their supervisor to determine if there are reasonable accommodations that will enable the employee to complete the essential functions of their job. Documentation of the request and interactive process is required.

Confidentiality:
Accommodation requests and any supporting documentation related to the determination of the request will be kept in the employee's confidential medical file in Human Resources (HR). Employers informed of an employee's limitations and request for accommodation are prohibited from discolosing such information to other employees and third party individuals with the following limited exceptions:

  1. Supervisors may know about necessary restrictions on the work or duties of an employee and any accommodations;
  2. First aid and safety personnel may be informed if the disability might require emergency treatment or specific procedures are needed in the case of fire or other evacuation; and,
  3. Government officials investigating compliance with the ADA and/or other federal and state laws prohibiting discrimination on the basis of disability may be provided relevant information upon request.

Resources fo Frequently Asked Questions

Additional Resources

Student Academic Accommodations

Students who need accommodation in academic programs should contact the Office of Disability Services, (316) 978-3309, to initiate the process.

Complaint Procedures

An individual with a disability who believes his or her disability is not being accommodated or who has experienced discrimination or harassment on the basis of disability may file a complaint with the Office of Equal Opportuntiy and Title IX.


Who to Contact:

Total Rewards Team
totalrewards@wichita.edu
Human Resources Logo

SME: CB

Revised: 07/17/18 CB