Overview

Holidays are designated on an annual basis by the Governor of the State of Kansas and the Kansas Board of Regents (KBOR) for eligible employees. In accordance with these requirements, the University observes the following paid holidays on an annual basis:

  • New Year's Day
  • Martin Luther King, Jr. Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Veterans Day (classes are in session this day)
  • Thanksgiving Day
  • Christmas Day

Additional paid holidays may be authorized by the Governor in a particular year (e.g. day after Thanksgiving or Christmas Eve). 

An employee who is eligible to earn holiday credit must be in full pay status the entire workday before and the entire workday after the holiday in order to receive the holiday credit. When an official holiday falls on a Saturday, it will be observed on the preceding Friday. When an official holiday falls on a Sunday, it will be observed on the following Monday.

For more information about how the timekeeping process is administered during a designated holiday, please refer to the Holiday Timekeeping Instructions in the online Timekeeping Guide.

Holiday Eligibility

All full-time benefits-eligible University Support Staff, unclassified professional, and annual faculty/academic employees who accrue vacation leave will receive the same number of holidays in a calendar a year even if the employee's regular schedule is a non-standard work week (e.g. Tuesday - Sunday instead of Monday - Friday). 

All part-time benefits-eligible employees in regular positions shall receive paid holiday hours equal to the number of hours regularly scheduled to work on a designated holiday (e.g. if the employee is regularly scheduled to work five (5) hours on the day the holiday is observed, the employee will receive 5 hours of holiday pay for that day).

9/10 month faculty who do not accrue vacation leave are not eligible for holiday credit.

Part-time employees (including temporary employees) who work an irregular schedule are also not eligible for holiday credit.

Holiday Compensatory Time Eligibility

University offices are closed for the majority of legal and officially observed holidays and most employees are not required to work on a designated holiday. However, it is recognized that the functions of certain departments will require some personnel to be on duty during holidays (e.g. Veterans Day when classes are in session). In those cases:

  • Eligible non-exempt employees required to work on an observed holiday shall be afforded compensatory time or compensation at one and one-half (1.5) time for each hour worked. Holiday compensatory time may be used, accrued or paid as authorized.
  • Eligible exempt employees who accrue vacation leave and are required to work on any observed holiday shall be afforded equivalent time off at a later date.

If an eligible full-time employee is required to work on two consecutive holidays (one legal and one officially observed) during his or her normal work week, the employee shall receive the appropriate holiday credit for only one of the two days, the day on which the employee worked the greater number of hours in accordance with existing State of Kansas regulations. When Thanksgiving and the following day are both legal holidays, the employee shall receive one and on-half (1.5) hours for each hour worked for both days.

2019 Designated Holidays

The following dates have been designated as paid holidays for all departments of Wichita State for the 2019 calendar year (January 1, 2019 - December 31, 2019). 

  • Discretionary Day (must be used within the 2019 calendar year)
  • New Year's Day - Tuesday, January 1
  • Martin Luther King, Jr. Day - Monday, January 21
  • Memorial Day - Monday, September 2
  • Veterans Day - Monday, November 11 (classes are in session on this day)
  • Thanksgiving Day - Thursday, November 28 and Friday, November 29
  • Christmas Day - Wednesday, December 25

Note: The discretionary day is designed to give eligible employees an additional day off available to use for observance of a holiday, family event or other special day during pay periods attributable to the calendar year (Sunday, December 30 through Saturday, December 28). Employees who work a Monday through Friday schedule should plan to use their discretionary day on or before Friday, December 27, 2019. Employees will not be paid for the discretionary day in lieu of taking the time off. Thus, all eligible employees should coordinate with their leader to ensure they receive the discretionary day during the calendar year. Employees will use standard leave request procedures to seek leader approval in advance of taking the discretionary day.

2020 Designated Holidays

The following dates have been designated as paid holidays for all departments of Wichita State for the 2020 calendar year (January 1, 2020 - December 31, 2020).

  • Discretionary Day
  • New Year's Day - Wednesday, January 1
  • Martin Luther King, Jr. Day - Monday, January 20
  • Memorial Day - Monday, May 25
  • Independence Day - Friday, July 3
  • Labor Day - Monday, September 7
  • Veterans Day - Wednesday, November 11 (classes are in session on this day)
  • Thanksgiving Day - Thursday, November 26 and Friday, November 27
  • Christmas Eve - Thursday, December 24
  • Christmas Day - Friday, December 25

Note: The descretionary day is designed to give eligible employees an additional day off available to use for observance of a holiday, family event or other special day during pay periods attributable to the calendar year (Sunday, December 29 through Saturday, December 22, 2020). Employees who work a Monday through Friday schedule should plan to use their discretionary day before Friday, December 25, 2019. Employees will not be paid for the discretionary day in lieu of taking the time off. Thus, all eligible employees should coordinate with their leader to ensure they receive the discretionary day during the calendar year. Employees will use standard leave request procedures to seek leader approval in advance of taking the discretionary day.



Who to Contact

Total Rewards Team
totalrewards@wichita.edu

HR Logo

SME: CB

Updated: 08/7/2019 CB