FAQ’S 

Below are FAQ’s about this process that are intended to answer questions about how employees may be requested to participate.

 

Form I-9 Audit & Remediation General Statement:  Wichita State University (University) is conducting a voluntary internal audit of all active employees’ Form I-9. While this voluntary internal audit is not required by law, the University will use it as an opportunity to ensure ongoing compliance with Form I-9 regulations, apply consistent standards in the completion of Form I-9 and address and correct any Form I-9 deficiencies, also known as technical errors.  

What is Form I-9?

In November of 1986 the Immigration Reform and Control Act was enacted in the United States.  As part of this act, it was determined that Form I-9 must be used by all employers to verify an individual’s identify and legal authorization to work. 

Who needs to complete a Form I-9?

Form I-9 is to be completed at the time of hire by all employees, regardless of citizenship status.

Why is the university going through a process of auditing and remediating Form I-9s on current employees?

The University has voluntarily conducted an internal Form I-9 audit to ensure the University has applied consistent standards in the completion of Form I-9.

What was the outcome of the internal audit of Form I-9?

The outcome is that The University has deficiencies, or technical errors, on Form I-9s. Technical errors include items such as incorrect formatting, blank fields, or the Form I-9 not being completed in accordance with required standards that are set by the United States Citizenship and Immigration Services (USCIS).

Why is it important to correct technical errors?

Uncorrected technical errors found during a formal audit may have fines and penalties to the University ranging from $230.00 to $2,292.00 per error.

Who is required to participate in the audit and remediation process at the University?

Any active faculty, staff or student employee who has a deficiency/technical error on their Form I-9 will be requested to make the appropriate correction.

What happens if a deficiency/technical error is found on an employee’s Form I-9?

When a deficiency/technical error is found on an employee’s Form I-9, the employee will be asked to make the appropriate correction.

Will an employee be required to provide additional documentation as part of correcting any deficiency/technical error on their Form I-9?

Employees may be required to provide documentation as part of the correction process to any deficiency/technical error on their Form I-9.  Any employee that is required to provide documentation as part of their correction will be notified individually by a direct e-mail.

How will an employee be notified that a correction is needed to their Form I-9?

An employee will be notified through by a direct e-mail to their University e-mail address of the need to make a correction to their Form I-9.  The e-mail will be from FormI9support@wichita.edu with instructions to access the link in the MyWSU portal.

How will an employee make a correction to their Form I-9?

The University uses a third party vendor, Equifax, to retain and audit the Form I-9’s electronically for all employees. Employees will be e-mailed instructions to access the myWSU portal and from there, they will log into Equifax’s secure I-9 Management Solution to make the correction.

How long will an employee have to make corrections to their Form I-9?

Once an employee is notified, they will have seven (7) calendar days to make corrections electronically to their Form I-9.

What if an employee cannot make their corrections electronically within the seven (7) calendar days?

Arrangements will need to be made to re-schedule the correction timeframe.  The secure link to Equifax’s secure I-9 Management Solution can be re-opened during the University’s audit timeframe.  The employee must reach out to FormI9Support@wichita.edu to reopen their access.

How will an employee know what to correct on their Form I-9?

Equifax’s secure website will direct the employee with an orange box around any field needing corrections on their Form I-9.  Employees may e-mail FormI9Support@wichita.edu or attend a scheduled lab if they are unsure of how to complete their corrections.

What if an employee has questions regarding how to make corrections to their Form I-9?

Employees may e-mail FormI9Support@wichita.edu, call 978-6024, or attend a scheduled lab for in person assistance.

What if an employee has to reschedule?

Additional times are available in the computer labs in Jabara  Hall – Room 124.  Employees can sign up for times at any of these labs through the HR Webpage/MyTraining.

What if an employee has questions that are not addressed in this FAQ, who can they contact?

If an employee has a question that is not addressed in this FAQ, they can e-mail FormI9Support@wichita.edu, call 978-6024, or attend a scheduled lab for in person assistance.

SME: LNP

Updated: 3/11/2020 LNP