Overview

Portfolio Management is selecting the right projects to meet organizational goals, compete more effectively in their markets and respond quicker to environmental changes. Projects drive change, moving the organization to a new and better state thus the need to select the right projects to work comes first. Then managing a project is vital to accomplish more in less time with limited resources.  Project Management Benefits include improved communication, quality, timeliness and staying within budget.  ‘How to do” projects in a consistent way to achieve WSU’s strategic goals.


The History of Project Management

The history of Project Management at WSU is fragmented with some department using PM and others none, frequently with different processes and tools.  The good news is PM at WSU also has a history of continuous improvement.  ITS started PM in 2015 when the first list of everything being requested of ITS was captured with limited data.

 

Project Management Training

Internal and external project concept training is available. Start with understanding the high level picture and benefits of project management by viewing the overviews. Then attend CMD training, who has in person PM training on campus which is most economical.

Specific ‘how to’ PM training for ITS is available online. (WSU Role Training). Please note that some links may require you to login.

 

Start a new ITS Project

Forming a project is the first step of the project management process!  The potential project is called a “Project Request."  Project Requests are reviewed by a governing body who approves funding, resources and timing of projects.  Currently the CIO and ITS Directors review and prioritize Project Requests biweekly to determine: 

1) value (tangible and/ or intangible) tied to WSU’s goals,

2) funding for the potential project,

3) the technology is secure and fits with the current architecture, and

4) the needed resources are all available to accomplish the project. 

An urgent Project Request will be reviewed within 8 business hours.

 

 

 

 
The WSU Campus during winter.

How does ITS select a project?

The Project Charter contains all needed information to make a decision to select the project or not.  Within TDX, this critical document is built in to make it easy to submit (Project Request), update and visible to all stakeholders from ‘forming to completing’ the project.  This data is captured today from discussions, and then added by a PM into TDX:

What: Title, purpose, scope, WSU Goals, Benefits/Expenses, Organizational Risks, alignment 

Why: Desired deliverables, success factors, impact to department/WSU, type of project

When: High level time needs that becomes a detailed schedule (Gantt Chart / Card Wall)

Who: Sponsor, Department, Team Members, Stakeholders

Where:  The campus or buildings impacted

 Scorecard summarizes: compliance / security needs, level of business engagement, efficiencies gained, flexibiltiy of solution to cope with changing business needs, competitive advange, level of individual making the request, increase enrollment, improve student retention, and level of technology innovation (behind, current or ahead of market.)

 

 

 

Monitor my ITS Project

Sponsors, Stakeholders and Team Members may monitor and contribute to projects they are working.  You may access project status, project charter, project manager or team members' contact information, current documents, project's health of Green, Yellow or Red and obtain your tasks.  Click on the ITS Project List button to find your project.  You will have to use your single sign on and duo authentication. 

 

Services

- Develop and manage effective project management plans for IT projects.

- Keep different variables of a project such as schedules, scope, deliverables and cost on track.

- Manage risk to projects and offer regular and accurate reports about project status/metrics.

- Develop a project communication plan and change management plan.

- Provide appropriate resources, tools & information to facilitate project management.

Goals and Purpose of the WSU PMO

The purpose of the Project Management Office is to lead and manage the portfolio of key Information Technology Services (ITS) projects by applying portfolio and project management practices and working in a collaborative partnership with ITS and project stakeholders to ensure projects are aligned and executed in support of WSU strategic goals. The Director of Project Management serves as a member of the ITS Leadership Team.

- Realize consistency of project management processes, tools, information and resources.

- Establish a project portfolio and communicate the status of the portfolio to leadership.

- Establish a project management oversight process to provide visibility on project execution.

- Serve as  resource to ITS for planning, tracking, and providing status on ITS projects.

- Provide training for the ITS team on project management processes and tools.

- Establish an ITS project 3 year roadmap with ongoing review of priority. [Future]

 

Need Any Help? Contact Us!

Anita Barrett ITS Director of Project Management
(316) 978-7575 | anita.barrett@wichita.edu
 Warren Glore Project Manager
(316) 978-7574 | warren.glore@wichita.edu
Sophia Scott
(316) 978-7475 | slscott7@shocker.wichita.edu

We are located in 337 Jabara Hall