Inactivating the Primary Cross-Listed Course

This is for when you want to inactivate the primary course in a cross-listed pair or group and leave the secondary course(s) active.

IMPORTANT: Cross-listed Courses

• Cross-listed courses are maintained on one CIM form. Changes made on the one proposal form affect all of the cross-listed courses in the pair or group.  
• Each cross-list pair or group has one primary course and one or more secondary courses. Normally, the primary course is the course within the department teaching the course.
• The primary course will be the main course on the CIM form. On the search screen, if you scroll down to preview the course information you will see that the Subject, Department, Unabbreviated Course Title, etc. all relate to the primary course.
• The secondary course(s) is/are listed on the search screen as ‘Also listed as’.  
• Searching for either the primary or secondary course(s) will result in the same proposal.

Accessing the Dashboard

Using any web browser except Internet Explorer, go to the CourseLeaf (CAT, CIM, CLSS) Resources page (https://wichita.edu/courseleaf) and click the gold CourseLeaf Dashboard button link:

Accessing Course Inventory Management

Once in the Dashboard, click on the Course Management (CIM) Module Card to be taken to the Course Inventory Management system.

Inactivating the Primary Cross-Listed Course Steps

Step 1: Finding Course to Inactivate

In the Course Inventory Management system, search for the course you want to inactivate. In the search field, type in the subject and number of the course (i.e. CJ 324 or SOC 323) or you can search by the course title.  Please Note: When searching for cross-listed courses, you can search for either the primary or secondary course and the same CIM form will appear.

 
Once you have found the CIM form with the course that you wish to inactivate, click on it to select it and then click on the green 'Edit Course' button. This will open a separate window for the course proposal.

Step 2: Contact and Action Information

Fill out the contact information with the faculty member that can answer questions about this course.  (Administrative assistants may be the one creating the proposal but the faculty member that requested this should be listed as the contact person.)

Check the ‘Other’ option under applicable actions and type in something like ‘inactivating primary cross-listed course, SOC 323’.

Step 3: Effective Term

You will need to select an effective term for this inactivation. Please Note: You cannot inactivate a course which has active sections. So, you will need to select a future term where sections of the course do not exist.

Step 4: Changing Primary Course to Secondary

Note that the information in the Subject, Department, Unabbreviated Course Title, etc. fields relate to the primary course. Scroll down the form to find the ‘Cross-Listed’ area which is located just above the Justification and Resources section.

In order to inactivate the primary course but leave the secondary course(s) active, you first have to switch which course is the primary and which is the secondary course.  In the example of SOC 323/CJ 324 we need to switch CJ 324 to be the primary course by clicking on the red ‘Make Primary’ link next to CJ 324.

Step 5: Removing/Inactivating Newly Made Secondary Course

Now the courses should be switched and SOC 323 should be listed as the secondary course in the ‘Cross-listed’ area.  To inactivate the secondary course, click on the red ‘Remove’ link next to the course.

Step 6: Remaining Sections of Proposal

Most of the required fields on the form should already be filled out on the proposal. Review all the information and make any edits as needed.

The Justification and Resources section will not be filled out. And so, you will need to explain why you are inactivating the former primary course and answer the questions as to how this may affect other departments/colleges, faculty, and/or resources. Also, if any letter(s) of support are needed, attach them here.

A course syllabus that follows the standard syllabus template will need to be attached. Please Note: The question below concerning UG and GR level expectations will only appear on the form if the proposed course number is 500-699. The Terminal course question will only appear on the form if the proposed course number is 500+.

Step 7: Start Workflow

Once you have reviewed, updated, and filled out the entire course proposal form, you will want to start the proposal through the electronic workflow approval process by clicking the green ‘Start Workflow’ button.