Please use the following form to document your new benefit eligible employee’s onboarding in your department. Not all items may be applicable to every employee (write “N/A”).

Employee Name:                                                                    myWSU ID:                                                

 

Supervisor Name:                                                                    Start Date:                                                

 

Department Name:                                                          

Before Employee Starts
Action Date Completed
Make desk file for employee information  
Notify department employees and encourage support  
Prepare schedule for employee's first 2 weeks  
Make copy of job description/expectations and department's org chart  
Ensure a copy of department guidelines is available  
Schedule time to meet with employee during first week  
Prepare computer and software for employee  
Ensure workstation is clean and stocked  
Order office equipment and supplies  
Call Telecommunications to change desk phone header and voicemail password  
Arrange for building access (WSU badge, keys, etc.)  

Reach out to the new employee to discuss their schedule for their first day. Recommended topics:

  • Explain parking availability (if new to the building)
  • Explain where (the specific location) they will report for their first day
  • Identify what time and who they will meet to start their first day
  
New Employee Orientation - Second Day
Action Date Completed

Ensure new benefit-eligible employee attends virtual New Employee Orientation and completes the online NEO modules on second day of employment.

  
New Employee - First Week
Action Date Completed
Introduce employee to internal/external staff  
Tour office, including restrooms and break areas  
Explain break room policies (food storage and community utensils)  
Explain break rules, including lunchtime and tobacco-free campus policies  
Review job description and org chart  
Review telephone, long distance card, fax, e-mail, calendar use  
Review department guidelines  
Explain timekeeping/leave reporting procedures  
Explain attendance guidelines, call-in procedures and requests for time off  
Explain work schedule and office hours  
Explain mail (incoming/outgoing)  
Explain building access and keys  
Explain office open/close procedures  
Explain office supplies and office equipment  
Explain building safety and emergency preparedness (tornado, fire)  
Explain dress code  
Explain how/where to save items on computers, networks, etc.  
Record greeting/voicemail on office phone  
Set up email signature  
Explain Outlook calendar procedures  
Order business cards, name tag and/or uniforms, ask them to verify it has the name on it they would like to be called.  
Discuss University and dept. missions  
Ensure employee will review WSU policies and procedures (https://www.wichita.edu/about/policy/)  
Share a campus map and show locations relevant to their job or provide services (RSC, Food Court, University Police Dept., etc.)  
Explain annual review process and expectations  
Schedule a goal planning session for annual review process  
Discuss employee’s overall first impressions  

Ensure new employee has completed required trainings:

  • FERPA, IT Security Awareness, Annual Conflict Interest Form, Drug Free Workplace, Campus Security Authority
  

Enroll employee in other relevant university trainings they will need for their position such as:

  • Banner, Self-service & Reporting Services Finances (Registrar), Visa Business Procurement Card Training (Financial Operations), ePAF for Approvers and Originators, myPerformance for Self-Evaluation, etc.
  • Schedule times for the new employee to sit with each department and discuss how they will interact/work together with this department, if applicable
  
New Employee - First Month
Action Date Completed
Ensure new employee has completed the required Preventing Harassment and Discrimination online training  
Verify that employee has set up Duo Security  

Meet with the employee regularly (weekly/bi-weekly) to ensure they are getting what they need to be successful in their training. Some suggested topics to talk about:

  • How is training going?
  • Do you feel you have what you need to be successful in your role?
  • Do you have questions about your role?
  • Do you need anything from me?
  

Rev. 07/18/2022