Onboard Instructions

Wichita State University (WSU) has moved to a secure electronic online process called Onboard. With Onboard, you will complete most of your necessary new employee documents online using most internet-connected devices; such as a desktop, laptop, tablet or smart phone. Human Resources (HR) is available for assistance and has computers accessible for public use Monday through Friday from 8:00 a.m. to 5:00 p.m.

To complete the employment process, HR needs to collect additional information from you before your first day of work.

Please complete all the online assigned tasks by the due date or within 2 days of your automated Onboard email.

Automated emails are sent from the Onboard system telling you when there are tasks for you to review and complete.

	First Time Log In
	Follow Up Log Ins
	Forgot Password
	Revisions & Corrections
Menu	When To Go To Human Resources
	What To Bring to Human Resources
	1. Form I-9 Documents
	Starting Work

First Time Log In

Login Link: Wichita State University Onboard

Username: [your WSU Shocker email (xfflinstone@shockers.wichita.edu)]

Temporary Password: ShockerNation!

Passwords are case sensitive and require the special character.

Once you log in, you will be prompted to change your password. Remember this password; you will need it to log into Onboard later.

Change Password Example Picture

After you have completed changing your password, log out (in the upper right corner) and then log back in using your same email address and newly created password.

Log Out Example Picture

Once you have logged in using your new password, you will automatically see My Tasks and a list of documents to complete. Please work from the top of the list to the bottom. This allows HR to process your completed documents as you complete other tasks.

My Tasks Example Picture

Delays in completing your tasks could prevent you from working and cause delays in your payroll.

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Follow Up Logins

Login Link: Wichita State University Onboard

Username: [your WSU Shocker email (xfflinstone@shockers.wichita.edu)]

Password: [the password you created]

Passwords are case sensitive and require a special character.

Subsequent Login Example Picture

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Forgot Password

If you have forgotten your password, you can change it by clicking the Forgot your password? link on the log in screen.

Forgot Password Link Example Picture

Enter the same email address you used to orginally log in then click the Send Email button. You should receive an automated email shortly with further instructions.

Forgot Password Example Picture

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Revisions & Corrections

After you have completed all your tasks, HR will review them for completeness and errors. If there are any revisions or corrections needed, you will get an automated email from Onboard asking you to log in to make any necessary revisions or corrections.

The documents needing revisions or corrections will be in your MY TASKS list. Look in the comments section near the bottom of each document for information about the required revisions or corrections.

Make the revision(s) or correction(s) as quickly as possible then resubmit the document(s).

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When To Go To Human Resources

When all of your documents have been reviewed, you will get an automated Onboard email because you have a new task, telling you to go to Human Resources. Log in to Onboard again. There will be a new task (ACTION REQUIRED: Employee Visit Human Resources) asking you to go to HR to finalize your new hire paperwork. The task will outline what you need to bring with you to Human Resources, directions to the HR office and the days and hours they are open. There are 3 steps to the task. Please read them carefully.

The best times to visit HR is Monday through Friday, 8:00 a.m. to 11:30 a.m. or 1:30 p.m. to 5:00 p.m. 11:30 a.m. to 1:30 p.m. are busy and could result in a wait. Human Resources is closed for all state of Kansas observed holidays.

Campus Map Picture

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What To Bring To Human Resources

1. FORM I-9, EMPLOYMENT ELIGIBILITY VERIFICATION DOCUMENTS

The U.S. Department of Homeland Security’s employment eligibility process requires that employees must present, to their employer, evidence of identity and employment eligibility within three business days of the date employment begins. If an employee is authorized to work, but is unable to present the required document(s) within three business days, they must present a receipt for the application of the document(s) within three business days and the actual document(s) within ninety (90) days.

LISTS OF ACCEPTABLE DOCUMENTS

You may provide a document from List A which establishes both identity and employment eligibility or you may provide a document from List B (establishing your identity) and a document from List C (establishing your employment eligibility).

Form I-9 Document Requirements

LIST A	LIST B	LIST C
1. U.S. Passport (unexpired)	1. Driver’s license or ID card issued by a state or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address	1. U.S. Social card issued by the Social Security Administration (other than a card stating it is not valid for employment)
2. Permanent Resident Card or Alien Registration Receipt Card (Form I-551)	2. ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address	2. Certification of Birth Abroad issued by the Department of State (form FS-545 or Form DS-1350)
3. An unexpired foreign passport with a temporary I-551 stamp	3. School ID card with a photograph	3. Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal
4. An unexpired Employment Authorization Document that contains a photograph (Form I-766, I-688, I-688A, I-688B)	4. Voter’s registration card	4. Native American tribal document
5. An unexpired foreign passport with an unexpired Arrival-Departure Record, Form I94, bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, if that status authorizes the alien to work for the employer	5. U.S. Military card or draft record	5. U.S. Citizen ID Card (Form I-197)
	6. Military dependent’s ID card	6. ID Card for use of Resident Citizen in the United States (Form I-179)
	7. U.S. Coast Guard Merchant Mariner Card	7. Unexpired employment authorization document issued by DHS (other than those listed under List A)
	8. Native American tribal document
	9. Driver’s license issued by a Canadian government authority
	For persons under age 18 who are unable to present a document listed above:
	10. School record or report
	11. Clinic, doctor, or hospital record
	12. Daycare or nursery school record

You must bring original documents

Photo copies cannot be accepted.

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Starting Work

Onboard will notify your department office contact when all your paperwork is complete. The department office contact should contact your hiring manager to let them know you can begin working.

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