Position Action Request (PAR) FormTalent Aquisition icon

The Position Action Request (PAR) Form is a multi-purpose form that applies to the following actions for benefit eligible faculty and staff positions and is used by grant/externally funded  and non-grant funded organizations/positions:

  • Search (new/replacement)
  • Non Search (search waiver/emergency hire)
  • Workforce Transitions (Promotions/Demotions/Transfers)
  • Off-Cycle Pay Change Requests (pay changes that occur outside the annual cycle which is the beginning of a fiscal year) 

Note: Student hires, lecturers, non-benefit eligible temps and all positions in the Division of Industry and Defense Programs are exempt from this process. 

 

Select the link below to access the Position Action Request (PAR) Form:

Position Action Request Form (PDF)

 

Learn More about the PAR Form:


About the Position Action Request (PAR) Form

Completing the Position Action Request (PAR) Form is the first step in the process for changes to benefit eligible staff and faculty positions.

This process is used by grant/externally funded and non-grant funded organizations/positions.

Note: Student hires, lecturers, non-benefit eligible temps and all positions in the Division of Industry and Defense Programs are exempt from this process. 

Multi-Purpose Form for Benefit Eligible Positions

The PAR Form is a multi-purpose form that applies to the following actions for benefit eligible faculty and staff positions:

  • Search (new/replacement)
  • Non Search (search waiver/emergency hire)
  • Workforce Transitions (Promotions/Demotions/Transfers)
  • Off-Cycle Pay Change Requests (pay changes that occur outside the annual cycle which is the beginning of a fiscal year) 

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PAR Form Instructions

Select the link below to access a printable version of:

Position Action Request (PAR) Form Instructions (PDF)

Completing the PAR Form

The following steps are for completing a Position Action Request (PAR) Form. For detailed instructions on completing a procedure, click the link within each step.

NOTE: Blank fields left on the PAR Form could delay the approval and/or completion of your request.

Description of Request
Requestor and  Ext.

Enter the Requestor Name and Extension Number

Date

Enter the Date of Request

Proposed Start or Effective Date

Enter the Proposed Start or Effective Date for this request

Org #

Enter the Org #

Department Name

Enter the Department Name

Supervisor WSU ID

Enter the Supervisor WSU ID

Supervisor Name

Enter the Supervisor Name

Timekeeping Approver WSU ID

Enter the Timekeeping Approver WSU ID

Timekeeping Approver Name

Enter the Timekeeping Approver Name

Type of Request
  • Search Request includes:
    • New Position
    • Replacement Position
      • If the request is for a replacement position, enter the name of the employee who has vacated this position
  • Non Search Request includes:
    • Emergency Hire: Select the link to Policy 3.21 for information.
    • Search Waiver: Select the link to Policy 3.29 for information.
  • Off-Cycle Pay Change Request includes:
    • Pay changes that occur outside the annual cycle which is the beginning of a fiscal year
  • Workforce Transition includes:
    • Promotion
    • Demotion
    • Transfer
Candidate/Employee Information

If this is for an Internal Candidate/Current Employee, complete the section for Candidate/Employee Information as this information is needed to process a request for a Benefit Eligible Search Waiver, Emergency Hire, Workforce Transition (Promotion/Demotion/Transfer), or Off-Cycle Pay Increase.

Name, WSU ID, and External Email

Enter the Name, WSU ID, and External Email

  • Leave these fields blank if a Recruitment Search will be conducted
Visa Status

Include Visa Status if this candidate is in the process of obtaining a Visa to work in this position and your department will be going through the sponsorship process

  • Your department and Human Resources must coordinate to ensure the appropriate steps are taken prior to completing the offer or hire process
Position Information
Non-Teaching Job Code

Enter the Non-Teaching Job Code for this position

  • The Job Code is assigned to the job in the Job Catalog which can be found in myWSU
  • Instructions on Accessing the Job Catalog can be found on the WSU Market-Based Compensation website
  • If you are unsure of the Job Code for your request, please contact employment@wichita.edu and an HR Talent Consultant will reach out to review the position with you
Non-Teaching Job Code Title

Enter the Non-Teaching Job Code Title

  • This is the classification assigned to the Job Code in the Job Catalog
Position Designation

Select the Position Designation from the drop-down options:

  • Teaching
    • If this request is for a Teaching position, select a Teaching Designation from the drop-down options
  • Non-Teaching, or
  • Executive
Working Title

Enter the requested or approved Working Title. All requests for a Working Title need to be approved prior to utilization.

  • To request a Working Title, enter the Working Title you are requesting
  • If a Working Title has been previously approved for this position, enter the approved Working Title
Length of Appointment

Select the Length of Appointment from the drop-down options

Position #

Enter the Position Number

  • If this is a new position, please leave the position number blank and a new number will be assigned during the approval process
FTE

Enter the FTE, or Full Time Equivalent, for this position

Fund, Org, and Percent

Enter the Fund, Org and Percent for all funding sources assigned to this request

Additional Funding Comment

Enter an Additional Funding Comment if applicable

E Class

Enter the E Class

If Grant funded position, Research Payroll approval is required.  Has approval been received (if applicable)?

If this is a Grant Funded Position, Research Payroll approval is required.

If you are unsure if your organization requires this additional review, email researchpayroll@wichita.edu.

  • Has approval been received (if applicable)?
    • Make your selection from the drop-down options
Salary/Hourly Pay Rate

Enter the requested Salary/Hourly Pay Rate

Shift Schedule

Enter the Shift Schedule

Export Compliance Validation Requirement

Select an Export Compliance Validation Requirement from the drop-down box

  • If you are unsure, email compliance@wichita.edu to determine if export validation is needed for the position
Justification Information
Business need for requested working title

Select the Business need for requested working title from the drop-down options if you are requesting a Working Title

Business need for Emergency Hire or Search Waiver
If this request is for an Emergency Hire or Search Waiver, select the Business need for Emergency Hire or Search Waiver from the drop-down options
Faculty Criticality

For Teaching positions, select the most accurate option with justification for the Criticality of Position from the Faculty Criticality drop-down options

(Divisional Officer will confirm selection)

Staff Criticality

For Non-Teaching positions, select the most accurate option with justification for the Criticality of Position from the Staff Criticality drop-down options

(Divisional Officer will confirm selection)

Justification

Use the Justification text box to include narrative to explain the reason why this action is needed

  • For Teaching positions, provide historical and projected data on student credit hours generated
  • For Non-Teaching positions, provide historical data on workload which may include information such as client appointment counts, number of students processed, etc.
Additional information for this request

Use the Additional information for this request text box to include how any position salary change or new position will be funded

  • Also include any additional information for this request that was not addressed previously in the form
Electronic Signature and Date
Requestor Signature and Date

Requestor should electronically sign and Date the PAR Form in the boxes provided under the following text on the form:

  • “I support this request based on my determination that resources are being fully and appropriately utilized including discussion with the Chair/Director and review of current workloads of faculty/staff in this unit. This form is fillable with digital signature capabilities through Adobe Acrobat and should be submitted electronically for approval signatures.”
NOTE: Remaining Sections

The remaining sections of the form is for use by HR Compensation, University Budget Office, and Divisional Officers.

The requestor should not enter information in the remaining sections.

NOTE: Additional detailed information on the PAR Form Submission, Review & Approval, and Completing the Process is outlined below.

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Submission Process for the Requestor

The following steps are for submitting a Position Action Request (PAR) Form. For detailed instructions on completing a procedure, click the link within each step.

Complete PAR Form

The Requestor will complete the PAR Form.

  • Each section of the PAR Form is important and will need to be filled out to prevent review/approval delays unless noted otherwise on the form.
Attach Documentation Needed

The Requestor will attach any appropriate documentation that may be needed to go along with the PAR Form.  

  • Supplemental Information Forms can be found online at wichita.edu/PAR and must be submitted with the PAR Form for all:
  • A resume must be submitted with all requests for all:
    • Search Waivers
    • Emergency Hires
    • Off-Cycle Pay Change Requests
Sign and Date the PAR Form

Requestor electronically signs and dates the PAR Form.

The form is fillable with digital signature capabilities through Adobe Acrobat and should be forwarded electronically for approval signatures.

Send PAR Form and Required Attachments for Preliminary Review

Send the PAR Form and all required attachments to HR Compensation for preliminary review by emailing marketbasedcomp@wichita.edu.

NOTE: Additional detailed information on PAR Form Review & Approval, and Completing the Process is outlined below.

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Review and Approval

The following steps are for review and approval of a Position Action Request (PAR) Form. For detailed instructions on completing a procedure, click the link within each step.

At each step of the approval process, the Approver should carbon copy (cc) the original requestor.
This will enable the requester to track the approval process.

PAR Approval Steps

Requestor Submits PAR Form to HR Compensation

The requestor submits the PAR Form and any additional required documents to HR Compensation by emailing marketbasedcomp@wichita.edu for preliminary review.

HR Compensation forwards request to University Budget Office and Cc's the original Requestor

At each step of the approval process, the Approver will carbon copy (Cc) the original requestor.  This will enable the requestor to track the approval process.

  • After review, HR Compensation will forward the request to the University Budget Office and carbon copy (Cc) the original Requestor. 

If a position is not approved at any step in the approval process, this information is to be communicated back to the original requestor by the Approver that does not accept moving the request forward.

University Budget Office forwards request to Department Budget Officer and Cc's the original Requestor

At each step of the approval process, the Approver will carbon copy (Cc) the original requestor.  This will enable the requestor to track the approval process.

The request will be reviewed, approved/denied, and forwarded to the next approval level.

  • After review, the University Budget Office will forward the request to the Department Budget Officer and carbon copy (Cc) the original Requestor.

If a position is not approved at any step in the approval process, this information is to be communicated back to the original requestor by the Approver that does not accept moving the request forward.

Department Budget Officer forwards the request to Department Budget Review Officer and Cc's the original Requestor

At each step of the approval process, the Approver will carbon copy (cc) the original requestor.  This will enable the requestor to track the approval process.

The request will be reviewed, approved/denied, and forwarded to the next approval level.

  • After review, the Department Budget Officer will forward the request to the Department Budget Review Officer and carbon copy (Cc) the original Requestor. 

If a position is not approved at any step in the approval process, this information is to be communicated back to the original requestor by the Approver that does not accept moving the request forward.

Department Budget Review Officer forwards the request to HR Talent Acquisition and Cc's the original Requestor

At each step of the approval process, the Approver will carbon copy (cc) the original requestor.  This will enable the requestor to track the approval process.

The request will be reviewed, approved/denied, and forwarded to the next approval level.

  • After review, the Department Budget Review Officer will forward the request to HR Talent Acquisition at employment@wichita.edu for next steps and actions and carbon copy (Cc) the original Requestor.

If a position is not approved at any step in the approval process, this information is to be communicated back to the original requestor by the Approver that does not accept moving the request forward.

NOTE: Additional detailed information on Completing the PAR Form Process is outlined below.

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Completing the Process

The following steps are for the completion process of a Position Action Request (PAR) Form. For detailed instructions on completing a procedure, click the link within each step.

HR Talent Acquisition reviews PAR Form and Required Documents

After approval, the Divisional Officer will forward the request to employment@wichita.edu for next steps and actions.​

  • ​A member from the HR team will review the submitted PAR Form and documents then respond to the original Requestor if any additional action is needed to complete the process. ​
Approved Workforce Transitions & Pay Changes

Approved workforce transitions and pay changes will be entered into Banner by Human Resources.

The Requestor will:

  1. Receive notification with acknowledgement of employee’s new status information.
  2. Communicate to employee, receive employee signature on the acknowledgement form, and provide a copy of the form to the employee.
  3. Return the signed acknowledgement form the Human Resources.
Approved Search Exceptions

Approved search exceptions will be entered into PeopleAdmin by an assigned HR Talent Consultant. 

Approved Searches

Approved searches will be entered into PeopleAdmin by the department assigned point of contact. 

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Position Action Request (PAR) Form Tutorial

PAR Form Tutorial

You may click on the image to access the Position Action Request (PAR) Form Tutorial/Online Training Module, or

Access the PAR Form Tutorial Video Here

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Related Materials and Resources

Select the links below for additional information relating to the Position Action Request (PAR) Form.

Non-Teaching Position Hiring Process

Find more information about the Non-Teaching Position Hiring Process including guides, tutorials, and forms.

Teaching Position Hiring Process

Find more information about the Teaching Position Hiring Process including guides, tutorials, and forms.

Supplemental Information

Find more information about Supplemental Information including guides, tutorials, and forms.

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Faculty searches utilize a process similar to the non-teaching employee process but also have other required elements. Before beginning faculty search activities, please contact Laura Manning at 316-978-5051 or laura.manning@wichita.edu .
All instructions are based on general procedures. College/Department or Divisional direction should be followed when instructions differ.

SME: SP/KT
Updated: 1/19/2022 SRAP