Procedures of the Court of Student Academic Appeals
Note: As a cover page for your appeal, prepare a statement of what you are asking the Court to consider and what you hope will be the outcome. Also, include copies of all related documents/papers, etc. which you feel support your request.
- Students should make every effort to resolve problems with the instructor before filing
an appeal. A student must file an appeal within one semester after the grade is assigned
(excluding summer). (The Court reserves the right, in exceptional circumstances, to
suspend this rule.)
- The student can access the Academic Appeals Form by going to Wichita.edu, Browse A-Z,
Academic Appeals and clicking on the link at the bottom of the page. The complainant
should meet with the Associate Vice President for Academic Affairs to determine (a)
whether opportunities for resolving the problem with the instructor have been exhausted,
and (b) whether the problem is resolvable through existing University procedures other
than the Court.
The Associate Vice President for Academic Affairs may indicate that a case is inappropriate, but students maintain their right to appeal if they wish to do so.
- The student should make an appointment with the student Ombudsperson, 201 Rhatigan
Student Center, for assistance in (a) resolving the case, and/or (b) preparing the
- The completed appeal is returned by the student to the Associate Vice President for
Academic Affairs office for distribution, along with a copy of the Procedures of the
Court, to the faculty member named in the appeal and to the department chair and dean.
This will be the instructor's dean, not the student's, though they may in some cases
be the same.
- The faculty member named in the appeal will submit a written statement on the case
to the department chair. After reviewing the case, the department chair should form
a judgment and/or attempt to resolve the issue without exerting pressure on either
the instructor or the student.
- After the department chair has made a recommendation, the case is referred to the
appropriate academic dean. After reading the appeal and the recommendation of the
department chair, the dean may clarify issues by discussing the matter with the student
The dean should indicate a recommended action and return the appeal form to the Associate Vice President for Academic Affairs, who will submit it to the Chair of the Court.
- The Chair of the Court will, after receiving the case, inform the student and the
instructor in writing of its receipt, and request from each a written statement and
any additional information the Court might need. This information must be received
by the Court within two weeks. The instructor and the student may visit with the Court
Chair or write to the Court about questions of procedure.
- The instructor and student will be notified in writing no less than seven days in
advance of the projected date of the hearing along with information pertaining to
the exact time and place of the hearing. The Court should establish the time for a
hearing only after both the student and faculty member have been contacted and have
indicated they can attend the hearing at that time. If the faculty member is not on
campus during the semester of the hearing, only the student need be called prior to
the establishment of the time of the hearing.
- These procedures will be followed in an actual hearing:
- All hearings are closed.
- Members of the Court will be faculty and students who have no connection with either
party involved in the appeal.
- Hearings will be kept as informal as possible. A taped transcript of the hearing,
but not the deliberations, will be made. These tapes will be maintained for one year.
The tapes and all written material will be treated as confidential information.
- The instructor and student are expected to appear at the hearing. If the student does
not appear for the hearing, the case will not be heard. If the faculty member does
not wish to appear, the case will be heard.
- The student and faculty member may be represented by counsel from the University community
but not by an attorney.
- Either party may ask members of the University community (students, faculty, staff)
to present testimony relevant to the case.
- The instructor and the student will have access to the written statements of each
other at least seven days prior to the hearing. These statements will be treated as
- Relevant class records are to be made available to the Court upon request.
- After opening statements by both parties each will have the opportunity to question
the other during the hearing subject to academic decorum.
- Members of the Court may question both parties to the dispute as well as those persons
presenting testimony in the case.
- When questioning is finished, both parties, counsel and witnesses, if any, will be
- Decisions of the Court are based on a majority vote.
- For conducting business, a quorum consists of four members of the Court.
- All hearings are closed.
- The decision and the rationale for the decision are reported in writing to each party
and to the officials who reviewed the appeal by the Chair of the hearing. Majority
and minority opinions may be included. If the Court has suggestions for improving
or eliminating the conditions which led to the case, these should be detailed in a
separate letter to the faculty member with copies to his/her department chair and
- If the decision calls for a change of grade, the Office of the Registrar will be so
advised; the Chair of the Court will authorize the Registrar to make the official
change. Decisions affecting other offices will result in similar correspondence with
- The Court does not rehear cases.
Current as of March 11, 1985
Updated October 1, 1999
Updated January 7, 2008
Updated January 25, 2010
Updated July 13, 2010