CITI Program Instruction Guide
WSU Research Compliance Office

Table of Contents

 

Logging into the CITI Program 
CITI Program Website 
New User Registration 
Step 1 – Select Your Organization Affiliation
Step 2 – Personal Information
Step 3 – Create your Username and Password
Step 4 – Learner Registration, Country of Residence
Step 5 – Learner Registration (continued)
Step 6 – Provide Information Requested by Wichita State University
Step 7 – Questions 6 and 7
How to Select Training Modules
Add a Course
How to Remove a Course
View Previously Completed Coursework
CITI Export Controls Course
Complete the Integrity Assurance Statement
CITI Export Controls Course – Stage 1
Training Modules: CITI Export Compliance
Training Modules: CITI Conflict of Interest, Financial Conflict of Interest
My Profiles - Department Code
How to Share Training Completion Reports
From the CITI Program
Forward CITI Program Completion email
Questions?

LOGGING INTO THE CITI PROGRAM

CITI Program Website

Log in to the CITI Program (Web address: https://citiprogram.org/)

CITI Login

If you are a returning user, enter your credentials and click Log In
If you are a new user, select REGISTER to create your account
Detailed instructions are located in the next section of this Guide, New User Registration

NEW USER REGISTRATION

Step 1 – Select Your Organization Affiliation

Enter - Wichita State University

In the Select your Organization Affiliation box, enter Wichita State University

Checkboxes: Check I Agree after reading the “Terms of Service” Check I affirm that I am an affiliate of Wichita State University” b. Click Continue to Create Your CITI Program Username/Password

a.Checkboxes:
    *Check I Agree after reading the “Terms of Service”
    *Check I affirm that I am an affiliate of Wichita State University”
b. Click Continue to Create Your CITI Program Username/Password

Step 2 – Personal Information

a. Enter your First and Last Name b. Enter your primary email address, re-enter to verify c. Enter your secondary email address. re-enter to verify d. Continue to Step 3

a.   Enter your First and Last Name
b.   Enter your primary email address, re-enter to verify
c.   Enter your secondary email address. re-enter to verify
d.   Continue to Step 3

Step 3 – Create your Username and Password

Prior to creating your User Name and Password, take a moment and read the helpful hints on the page. a. Enter your new User Name b. Enter your new Password, re-enter to verify c. Select and answer your Security Question d. Continue to Step 4

Prior to creating your User Name and Password, take a moment and read the helpful hints on the page.
a.   Enter your new User Name
b.   Enter your new Password, re-enter to verify
c.   Select and answer your Security Question
d.   Continue to Step 4

Step 4 – Learner Registration, Country of Residence

a. Enter your Country of Residence (full or partial) and pick from the drop down list

a. Enter your Country of Residence (full or partial) and pick from the drop down list
b. Continue to Step 5

Step 5 – Learner Registration (continued)

a. Choose “No” for CE Credits

b. Select one of the 3 options for participation in research surveys and marking information (your personal choice)

a. Choose “No” for CE Credits
b. Select one of the 3 options for participation in research surveys and marking information (your personal choice)
c. Continue to Step 6

Step 6 – Provide Information Requested by Wichita State University

a. Language Preference (Optional) b. Institutional email Address An email is automatically sent to this email address from noreply@citiprogram.org containing your new account number and an FAQ c. Gender (Optional) d. Highest Degree (Optional) e. myWSU ID – Enter your myWSU ID (example: A123Z987 f. Department – Enter your 6-digit Home Organization Code  Look up your code in myWSU from the Faculty/Staff tab  Select myTraining or myPerformance and go to myProfile (top left of black menu bar)  Under Additional Information, the code is in parentheses after the Organization description g. The code is located on myWSU, Faculty/Staff tab. Select myTraining or myPerformance and go to myProfile. Under Additional Information, the code is in parentheses after the Organization description. h. Role in Research – Select the role that most closely describes what you do. Selection examples:  Student employees: Student Researcher  Full time lab employees: Lab Research Staff or Research Assistant  Administrative positions such as Administrative Assistants, Contracts, Payroll, IT: Optional Department Staff i. Address, City, State, Zip, Country, Phone (Optional)

  1. Language Preference (Optional)
  2. Institutional email Address-An email is automatically sent to this email address from noreply@citiprogram.org containing your new account number and an FAQ
  3. Gender (Optional)
  4. Highest Degree (Optional)
  5. myWSU ID – Enter your myWSU ID (example: A123Z987
  6. Department – Enter your 6-digit Home Organization Code
    • Look up your code in myWSU from the Faculty/Staff tab
    • Select myTraining or myPerformance and go to myProfile (top left of black menu bar)
    • Under Additional Information, the code is in parentheses after the Organization description
  7. The code is located on myWSU, Faculty/Staff tab. Select myTraining or myPerformance and go to myProfile. Under Additional Information, the code is in parentheses after the Organization description.
  8. Role in Research – Select the role that most closely describes what you do. Selection examples:
    • Student employees: Student Researcher
    • Full time lab employees: Lab Research Staff or Research Assistant
    • Administrative positions such as Administrative Assistants, Contracts, Payroll, IT: Optional Department Staff.
  9. Address, City, State, Zip, Country, Phone (Optional)

Continue to Step 7

Step 7 – Questions 6 and 7

Scroll down to Questions 6 and 7

Question 6 If you are a full or part time faculty or staff member at WSU, select YES to take Conflicts of Interest If you are a student employee at WSU, select NO Question 7 Select CITI Export Controls Course if you are a WSU employee or student Click the Complete Registration button

Question 6
If you are a full or part time faculty or staff member at WSU, select YES to take Conflicts of Interest
If you are a student employee at WSU, select NO
Question 7
Select CITI Export Controls Course if you are a WSU employee or student
Click the Complete Registration button

Finalize Registration

Click Finalize Registration

Click Finalize Registration
Congratulations, your registration is complete!


An automatic email is sent to the primary email address listed under My Profile from noreply@citiprogram.org containing your new account number and an FAQ.

HOW TO SELECT TRAINING MODULES

Log in to the CITI Program (Website address: https://citiprogram.org/) using the User Name and Password previously created.

Select Wichita State University Courses

Select Wichita State University Courses

Take a moment and familiarize yourself with the following page, My Learner Tools the frequently used options discussed below

Depending upon your answers to Questions 6 & 7 during New User Registration, Step 7, CITI Export Controls Course and Conflicts of Interest may display

You may be required to take additional courses, depending upon your role. Common modules include:
*CITI Export Controls Course
*Conflicts of Interest

You may be required to take additional courses, depending upon your role. Common modules include:  CITI Export Controls Course  Conflicts of Interest

Add a Course

Select Add a Course under My Learner Tools for Wichita State University to return to Questions 1-8 previously displayed in New User Registration – Step 7
Question 1 – Laboratory Animal Welfare is required for those involved in animal research.
Question 2 – Responsible Conduct of Research
Question 3 – Human Subjects Research
Question 4 – Good Clinical Practice
Question 5 – Health Information Privacy and Security (HIPS)
Question 6 – Conflicts of Interest (Response Required)
Question 7 – CITI Export Control Course (Response Required)
Question 8 – Essentials of Research Administration
Question 9 – Institutional/Signatory Official
After making your selection(s), click the Submit button

How to Remove a Course

After clicking Remove a Course under My Learner Tools for Wichita State University, the following page will display
a. Take a moment to read the information under NOTE on your screen
b. Use the Check to Remove box to select the course(s) to be removed and Submit

After clicking Remove a Course under My Learner Tools for Wichita State University, the following page will display a. Take a moment to read the information under NOTE on your screen b. Use the Check to Remove box to select the course(s) to be removed and Submit

View Previously Completed Coursework

Use this option to view coursework status:

CITI EXPORT CONTROLS COURSE (ADDED BY QUESTION 7)

Select the CITI Export Controls Course from the Main Menu / My Courses page

Select the CITI Export Controls Course from the Main Menu / My Courses page

Complete the Integrity Assurance Statement

Click the option Complete the Integrity Assurance Statement BEFORE beginning the course

Click the option Complete the Integrity Assurance Statement BEFORE beginning the course

Assurance Statement
a. Read the Assurance Statement’s Terms of Service
b. Check the I Agree box
c. Click Submit to proceed

Assurance Statement a. Read the Assurance Statement’s Terms of Service b. Check the I Agree box c. Click Submit to proceed

CITI Export Controls Course – Stage 1

Complete the required module Introduction to Export Compliance

Take the quiz at the end
To pass the course, an average score of at least 80% on all quizzes associated with the course’s module is required

Complete the required module Introduction to Export Compliance Take the quiz at the end To pass the course, an average score of at least 80% on all quizzes associated with the course’s module is required

Training Modules within CITI Export Compliance

Reminder: Take the quiz at the end of each module!
Module ID Title

Estimated Minutes

to Completed

 Required Recommended

1

16800

 Introduction to Export
Compliance		 45 All WSU employees  

2

16801

 Export Compliance for
Researchers:  Part I

35

 Researchers with a Blanket
Export Determination Letter or a
Technology Control Plan (TCP)

All researchers,
including students


General Counsel

3

16802

 Export Compliance for
Researchers: Part II		 35 Researchers with a Blanket
Export Determination Letter or a Technology Control Plan (TCP)

All researchers,
including students


General Counsel

4

16803

 Export Compliance for
Research Administrators		 35 Research Office
NIAR Contracts
General Counsel		  

5

16805

 Export Compliance and
Biosafety		 25  

All researchers
including program managers, librarians, purchasing agents
involved with use of
biological materials

General Counsel

6

16806

 Export Compliance for
Operational Departments		 20 *All Business Operations
(employees & departments that
exist to support the mission)		 Research Office
NIAR Contracts
General Counsel

7

16807

 Export Compliance for
International Shipping		 20 Any individual or department
that regularly sends or receives
items via international shipping

All researchers
including students

Research Contracts
NIAR Contracts
General Counsel

8

16808

 Export Compliance and
Purchasing		 20 Purchasing
Financial Operations
Budget Officers
Vice Presidents		 Researchers
Research Contracts
NIAR Contracts
General Counsel

9

16809

 Export Compliance and
International & Foreign Waters		 15    

10

16810

 Export Compliance and
Collaborations		 25 Anyone with Visual Compliance
access

All researchers
including students

Research Contracts NIAR Contracts General Counsel

11

16812

 Export Compliance and U.S. Sanctions Programs 20 Anyone with Visual Compliance
access

All researchers
including students

Research Contracts NIAR Contracts General Counsel

Training Modules: CITI Conflict of Interest, Financial Conflict of Interest

Reminder: Take the quiz at the end of each module!

Module

ID

 Title Estimated Minutes to Complete Required Recommended

1

15070

 Financial Conflicts of Interest:
Overview, Investigator
Responsibilities and COI Rules		 60

All Researchers


Any individual meeting the PHS
definition of an Investigator

 All individuals
participating in
research regardless of funding source

2

15702

 Institutional Responsibilities as
they Affect Investigators

40

 Any individual meeting the PHS definition of an Investigator All individuals
participating in
research regardless of funding source

3

15703

 Conflicts of Commitment and
Conscience		 30

All Researchers


All individuals, including students, participating in
research regardless of funding source

 All WSU Employees

4

16765

 Institutional Conflicts of Interest 25 All Budget Officers
All Budget Review Officers

All members of the General Counsel’s
Office

President’s Executive
Team (PET)

MY PROFILES - DEPARTMENT CODE

To review/revise your Department Code

1. Select My Profiles from the menu bar toward the top of the page
2. Collapse the CITI Program Profile OR scroll down to Wichita State University Profile
3. Expand the Wichita State University Profile and review/revise the 6-digit Department Code

a. Look up your code in myWSU from the Faculty/Staff tab
b. Select myTraining or myPerformance and go to myProfile (top left of black menu bar)
c. Under Additional Information, the code is in parentheses after the Organization description

To review/revise your Department Code 1. Select My Profiles from the menu bar toward the top of the page 2. Collapse the CITI Program Profile OR scroll down to Wichita State University Profile 3. Expand the Wichita State University Profile and review/revise the 6-digit Department Code a. Look up your code in myWSU from the Faculty/Staff tab b. Select myTraining or myPerformance and go to myProfile (top left of black menu bar) c. Under Additional Information, the code is in parentheses after the Organization description

HOW TO SHARE TRAINING COMPLETION REPORTS

There are different ways to notify your Supervisor/Department head of successful completion of the CITI Courses.

From the CITI Program

Under My Courses, locate the completed course whose transcript you want to share and select the option View-Print-Share
Under My Courses, locate the completed course whose transcript you want to share and select the option View-Print- Share

If instructed by your Supervisor/Department Head to send them a copy of your completion information:

  • Copy and paste one of the links into a new email
    • Link to the Completion Report showing all quiz scores
    • Link to the Completion Certificate showing completion but not quiz scores

Email recipients will receive an email containing the link to verify your completion of the CITI course

If instructed by your Supervisor/Department Head to send them a copy of your completion information:  Copy and paste one of the links into a new email o Link to the Completion Report showing all quiz scores o Link to the Completion Certificate showing completion but not quiz scores Email recipients will receive an email containing the link to verify your completion of the CITI course

Forward CITI Program Completion email

Upon completion of the CITI program, you will receive a Course Completion email from CITI Program. Check the email account you entered into My Profile when you registered for the CITI Program.

How to send a copy of your completion report or certification to your Supervisor/Department Head using the CITI Program email:

   *Forward the CITI Program email
OR
   *Copy and paste one of the links into a new email

  • Link to the Completion Report showing all quiz scores
  • Link to the Completion Certificate showing completion but not quiz scores

It is highly recommended that you retain the CITI Program email for your records.

Upon completion of the CITI program, you will receive a Course Completion email from CITI Program. Check the email account you entered into My Profile when you registered for the CITI Program. How to send a copy of your completion report or certification to your Supervisor/Department Head using the CITI Program email:  Forward the CITI Program email OR  Copy and paste one of the links into a new email o Link to the Completion Report showing all quiz scores o Link to the Completion Certificate showing completion but not quiz scores It is highly recommended that you retain the CITI Program email for your records.

QUESTIONS?

Feel free to email the WSU Research Compliance Office at compliance@wichita.edu if you have questions