Student Involvement Forms & Policies
These forms and documents are to assist students with planning and organizational management.
General RSO
The information listed below is important to all RSO's and should be reviewed at the beginning of each term of office and be made part of the officer transition process.
| Form & Link | Description |
|---|---|
| Student Organization and Advisor Handbook | An overview of Student Organizations and how they should function |
| ShockerSync User Guide | A userguide for student leaders and advisors with instructions on how to manage your organization's portal via ShockerSync. |
| Steps to Forming a New Recognized Student Organization | A detailed outline for how RSOs are formed and the chartering process |
| Benefits of Becoming a Recognized Student Organization | A list of resources and supplies available for RSOs |
| Equipment Check-Out and Request Policy |
Student Involvement equipment use policy and request form To request equipment, please click here for the Equipment Check-Out and Request Form |
| Conduct/Behavior Report | Form used to report an incident involving a student breaking the Code of Conduct |
Event Planning
All registered student organizations wishing to host an event, on or off-campus, must register that event through ShockerSync.
| Form & Link | Description |
|---|---|
| RSO Event Planning Guide | Policies and procedures for a successful event |
| Display Case Policy | Summary of RSC display case uses and policies |
| Chalking Request | No approval needed. |
| Yard Sign Request Form | Yard sign policy and approval request form |
| Event Guest List Sign In Form | Form for submitting the names of those attending an event with alcohol |
| University Reservation | Online system for reserving event space on the WSU campus |
| Eugene M. Hughes Metropolitan Complex | Details about reserving the Hughes Metroplex |
Funding & Fundraising
Groups may choose to fund their operations in different ways; membership dues, fundraising, sponsorships, or funding requests.
| Form & Link | Description |
|---|---|
| SGA Organization Funding | RSO's may request individual and/or organizational funding around conference travel, events, and operations through the Student Government Association |
Safekeeping Accounts
Safekeeing accounts are like bank accounts and are setup by Financial Operations. Safekeeping accounts are used by RSO leaders to pay for operating expenses and receive funds. Students wishing to request funds through the Student Government Association must have a Safekeeping Account.
| Form & Link | Description |
|---|---|
| New Account Form | Form for setting up a Safekeeping account |
| Check Request | Form for requesting a check through your Safekeeping account |
| Safekeeping Video Tutorial | An overview of Safekeeping accounts and how to start one |
RSO Travel
Like events, all RSO travel must be preauthorized.
| Form & Link | Description |
|---|---|
| Travel Registration, Trip Information and Travel Event Planner Form | REQUIRED form which outlines a student group’s travel plans; for Vice President of Student Affairs office. This form now includes the required Trip Information form and Trip Event Planning form for RSOs |
| Health and Insurance Form | Conference and health insurance information form; for Student Involvement |
| Sanctioned Travel Policy | University travel policy; Policy 8.13 |