Board of Trustee Meeting Records
January 5, 2017
April 6, 2017
June 19, 2017
July 13, 2017
September 22, 2017
January 11, 2018
CANCELLED
April 5, 2018
Agenda Minutes
July 12, 2018
September 21, 2018
Agenda Minutes
January 10, 2019
Agenda Minutes
April 4, 2019
Agenda Minutes
July 11, 2019
Agenda Minutes
September 20, 2019
Agenda Minutes
Audits
Board of Trustees Meetings
Thursday, January 5, 2017
Metroplex, Room 138
Committee meetings starting at 8:00 am, Board meeting following
Agenda
I. FINANCE & AUDIT COMMITTEE
(Ken Hush, Laurie Labarca, Joe Norton, Sheryl Wohlford)
Ken Hush, Treasurer
Approval of Finance & Audit Committee Minutes – September 22, 2016 F & A Minutes
Updates to WSU BOT on Endowed Funds Attachment 1
History of BOT Owned Facilities Maintenance Quasi-Endowed Fund Attachment 2
Pooled Investment Returns Attachment 3
Mill Levy Budget and Year to Date Revenue & Expenditures Attachment 4
Operating Budget (B.O.T. Unrestricted)-Revenue & Expenditures Attachment 5
II. WSIA & FACILITIES COMMITTEE
(Pierre Harter, Tom Winters, Vernell Jackson, Cindy Schwan, Steve Packebush)
Pierre Harter, Vice-Chair
Approval of WSIA & Facilities Committee Minutes – September 22, 2016 W & F Minutes
Glycol Make Up Tank Discussion – Andy Schlapp Attachment 6-8
WSIA Fund Balance Report & Budget Attachment 9
Strategic Review of Innovation Campus – John Tomblin
III. FULL BOARD OF TRUSTEES MEETING
Sheryl Wohlford, Chair
Approval of Board Meeting Minutes – September 22, 2016 Board Minutes
Approval of Finance & Audit Committee Report
Approval of WSIA & Facilities Committee Report
IV. UNIVERSITY UPDATE – Dr. Bardo
V. AS MAY ARISE
Upcoming BOT Meeting Dates
Thursday, April 6, 2017 – Woodman Alumni Center, Angle Room
Thursday, July 6, 2017 – Woodman Alumni Center, Angle Room (Discussion moving to July 13, 2017)
Thursday, September 21, 2017 – Woodman Alumni Center, Angle Room
Additional Dates
Thursday, May 4, 2017 – Fairmount Society Dinner, Marriott, 6:00 pm
WSU Board of Trustees
Board Meeting
Thursday, January 5, 2017, 9:17 am
138 Room, Metroplex
In attendance were board members Sheryl Wohlford, Steve Packebush, Tom Winters, Joe Norton, Pierre Harter, Cindy Schwan, Ken Hush and Vernell Jackson. Also present were John Bardo, Mert Buckley, John Tomblin, Susan Johnson and Andy Schlapp.
Approval of Minutes
Wohlford asked for a motion to approve the minutes from the September 22, 2016 meeting. Norton moved, Harter seconded and the motion passed.
Finance and Audit Committee Report
Hush asked for a motion to approve the report from the September 22, 2016 meeting. Norton moved to accept the Finance and Audit Committee report, Harter seconded and the motion passed.
WSIA and Facilities Committee Report
Harter moved to accept the WSIA and Facilities Committee report and approve funds for the Glycol Make Up Tank purchase for Woodman Alumni Center, Jackson seconded and the motion passed.
University Update
Bardo discussed enrollment with approval of in-state tuition for KC/MO area, the new VP’s for Student Affairs and VP of Finance and Administration, and on-going development of Innovation Campus.
Schlapp proposed moving the July meeting from the first Thursday in July to the second due to July 4 holiday week. The July meeting will be held on July 13, 2017.
Tomblin suggested holding the upcoming BOT meetings on the Innovation Campus. Johnson will make arrangements and let the board know the locations.
Wohlford adjourned the meeting at 9:40 am.
Respectfully submitted,
Susan Johnson
Assistant Secretary
Board of Trustees Meetings
Thursday, April 6, 2017
Experiential Engineering Building, Room 164
Committee meetings starting at 8:00 am, Board meeting following
Agenda
I. FINANCE & AUDIT COMMITTEE
(Ken Hush, Laurie Labarca, Joe Norton, Sheryl Wohlford)
Ken Hush, Treasurer
Approval of Finance & Audit Committee Minutes – January 5, 2017 F & A Minutes
NACUBO Comparison Report of Investment Returns Attachment 1
Updates to WSU BOT on Endowed Funds Attachment 2
History of BOT Owned Facilities Maintenance Quasi-Endowed Fund Attachment 3
Pooled Investment Returns Attachment 4
Mill Levy Budget and Year to Date Revenue & Expenditures Attachment 5
Operating Budget (B.O.T. Unrestricted)-Revenue & Expenditures Attachment 6
2018 Mill Levy Budget review Attachment 7
BKD 2016 audit response – Andy Schlapp Attachment 8
II. WSIA & FACILITIES COMMITTEE
(Pierre Harter, Tom Winters, Vernell Jackson, Cindy Schwan, Steve Packebush)
Pierre Harter, Vice-Chair
Approval of WSIA & Facilities Committee Minutes – January 5, 2017 W & F Minutes
WSIA Fund Balance Report & Budget – Troy Bruun Attachment 9
WSU Policy 11.04 Update – Andy Schlapp Attachment 10
Strategic Review of Innovation Campus – John Tomblin
Amendments to Leases regarding PBC Experiential Engineering Project Attachment 11
III. FULL BOARD OF TRUSTEES MEETING
Sheryl Wohlford, Chair
Approval of Board Meeting Minutes – January 5, 2017 Board Minutes
Approval of Finance & Audit Committee Report
Approval of WSIA & Facilities Committee Report
IV. UNIVERSITY UPDATE – Dr. Bardo
V. TOUR – John Tomblin
Upcoming BOT Meeting Dates
Thursday, July 13, 2017 – Airbus Building on Innovation Campus, Room TBD
Thursday, September 21, 2017 –Innovation Campus Apartments, Room TBD
Wednesday, December 6, 2017 – BOT Holiday Dinner, President’s Residence, 6:30 pm
Additional Dates
Thursday, May 4, 2017 – Fairmount Society Dinner, Marriott, 6:00 pm
WSU Board of Trustees
Board Meeting
Thursday, April 6, 2017, 8:04 am
164 Room, Experiential Engineering Building
In attendance were board members Sheryl Wohlford, Steve Packebush, Laurie Labarca, Tom Winters, Joe Norton, Pierre Harter, Cindy Schwan, Ken Hush and Vernell Jackson. Also present were John Bardo, Mert Buckley, John Tomblin, Susan Johnson, Andy Schlapp, Troy Bruun, Darron Boatright, Werner Golling, Eric King, Stacia Boden, Lou Heldman and David Moses.
Finance and Audit
Wohlford asked for a motion to approve the minutes from the January 5, 2017 meeting. Hush moved, Norton seconded and the motion passed. Hush reviewed the NACUBO report and the financial reports and stated the results are consistent and acceptable. Schlapp reviewed the 2018 Mill Levy budget showing that excess funds would be put towards innovation campus projects. Hush asked for motion to approve the 2018 Mill Levy budget, Labarca moved, Schwan seconded and the motion passed, will set up meetings with City and County to get their approval. Schlapp discussed the response to the 2016 BKD audit.
WSIA and Facilities
Wohlford asked for motion to approve the minutes from the January 5, 2017 meeting. Harter moved, Winters seconded and the motion passed. Bruun reviewed the WSIA budget, will add cumulative balance line item to 10 year projected budget. Schlapp reviewed the WSU 11.04 policy update which revised the amount for selection of project architects for Board of Trustees projects to be consistent with state procurement procedures.
Off Agenda Item
Boatright talked about the Shock the World foundation campaign’s planned Student Athlete Success Center for athletics, a much needed project as the student athletes and staff have outgrown their facility. This project is a three-story facility that will be adjacent to Charles Koch Arena. The first floor will house a new locker room, clubhouse, and strength & conditioning facility to accommodate much needed upgrades for our track and field program. The second floor will house the compliance and business operations as well as several coaches’ offices. The third floor will be dedicated to the academic experience for our 300 student athletes. It will house state-of-the-art computer labs, private tutoring rooms, and provide spacious areas for group study. The planned cost is $13M, of which $9.2M has been raised. Boatright asked the board to financially support the project so they can meet the campaign goal and start construction.
Executive Session
Motion was made and seconded to go into Executive Session for the purpose of discussing confidential data relating to financial affairs and to consult with the Board’s attorney on matters protected by attorney-client privileges. Subjects to be discussed related to the planned Student Athlete Success Center. The motion was made at 8:30 and called for the meeting to resume at 9:00. The Executive Session was extended to 9:15, 9:20 and 9:30 by subsequent motions and approvals. Bardo, Schlapp, Bruun, Tomblin, Johnson, Boatright, Golling, King, Boden, Heldman, Moses were invited to remain at the Executive Session. The session ended at 9:30 am and no action was taken.
Off Agenda Item Continued
Wohlford opened the meeting at 9:30 am. Norton asked for discussion on the Student Athlete Success Center financial support request. Several members voiced support for this project and how this use easily fits the purpose of the 1987 interlocal Agreement between the City and County as “support and enhancement of research, educational programs, and facilities at the University”, as well as help recruit students to WSU.
Norton asked for a motion to honor the request for funds, Hush seconded and The Board of Trustees voted enthusiastically and unanimously to support this project with $2.5M from FY2017 budget, funds previously distributed to the Board from past mill levies collected for University purposes. The motion passed. Wohlford asked that Bardo and Schlapp send a letter to City and County on action taken, with copy emailed to BOT.
Wohlford asked for a 10 minute break.
Wohlford asked for a motion to approve the Board Meeting minutes from January 5, 2017, Schwan moved and Harter seconded, the motioned passed.
University Update
Bardo discussed the amalgamation of WSU with WATC (which was unanimously approved by the legislature), the new alignment in athletics by accepting the invitation from the American Athletic Conference and the need to find new funding sources for buildings on campus, as state will no longer fund academic buildings.
Tomblin showed pictures of the construction on the Innovation Campus and the upcoming building projects. Boden discussed the need to amend leases due to the Experiential Engineering Building boundary overlapping the planned Partnership Building #2. The Board was asked to vote to amend the lease from the Public Building Commission to the Board of Trustees and to amend the sublease from Board of Trustees to Wichita State University. Winters made a motion to approve resolution No. 04-06-17, Schwan seconded and the motion passed.
The Chairman Wohlford declared that a quorum was present and thereupon, there was presented a Resolution entitled:
A RESOLUTION AUTHORIZING THE EXECUTION OF A LEASE ADDENDUM AND SUBLEASE ADDENDUM RELATING TO THE EXPERIENTIAL ENGINEERING BUILDING FINANCED BY PROCEEDS OF THE SEDGWICK COUNTY PUBLIC BUILDING COMMISSION, SERIES 2014-3 AND 2014-4.
The Resolution was considered and discussed; and thereupon on motion of Winters seconded by Schwan, the Resolution was adopted by the following roll call vote:
Aye: Sheryl Wohlford, Steve Packebush, Laurie Labarca, Tom Winters, Pierre Harter, Cindy Schwan, Ken Hush and Vernell Jackson
Nay:
Abstain: Joe L. Norton due to potential conflict of interest.
Thereupon, the Resolution having been adopted by a majority vote of the members of the Board, it was given No. 04-06-17, was signed by the Chairman and attested by the Secretary.
Tomblin gave an update on the plans for a new campus recreation facility. It will be an integrated healthcare model which will house a new counseling & wellness center, a new fitness center plus a drop in daycare facility. Tomblin stated it will be a non-bonded facility, a partnership proposal, with the YMCA, capital costs would be shared by YMCA and WSU. WSU would operate the counseling and health facilities in the new recreation facility. Tomblin shared the YMCA survey results from the students, faculty, staff and community members who responded. The survey indicated a “millennial” focused facility would be the best fit for this project. The YMCA would design, build and maintain with no university debt obligation, WSU students would be charged a “user fee” to cover operations, equipment, staff, maintenance and programs. Tomblin shared a comparison chart of the recreation facility fees at other Kansas universities, WSU’s would be close to what Pittsburg State currently charges. The students would get nationwide access to YMCA facilities starting in August 2017 during the construction phase. The Heskett Center would continue to operate housing such programs as dance, intramural sports, human performance, pool activities and indoor track.
Tomblin asked the Board to tentatively agree to contribute funds towards capitol construction costs, a final vote would happen when design is complete. This contribution would help reduce the student fee. Hush motioned to have Tomblin proceed with discussions on the YMCA project with no financial obligation from the Board of Trustees at this point, Jackson seconded and the motion passed.
Wohlford discussed need for additional board meetings throughout the year and adjourned this meeting at 11:08 am.
Respectfully submitted,
Susan Johnson
Assistant Secretary
Board of Trustees Meetings
Monday, June 19, 2017
Experiential Engineering Building, Room 164, 8:00 AM
Agenda
I. APPROVAL OF MINUTES, April 6, 2017 - Sheryl Wohlford, Chair
II. FY2018 MILL LEVY BUDGET - Andy Schlapp
III. WSU INNOVACTION ALLIANCE FY2018 BUDGET - Andy Schlapp
IV. DISCUSSION ABOUT FUNDING FOR NEW CAMPUS WELLNESS CENTER - Andy Schlapp
V. STRATEGIC REVIEW OF INNOVATION CAMPUS - John Tomblin
VI. UNIVERSITY UPDATE - Dr. Bardo
VII. TOUR OF EEB BUILDING - John Tomblin
FINANCE & AUDIT COMMITTEE
(Ken Hush Chair, Laurie Labarca, Joe Norton, Sheryl Wohlford)
WSIA & FACILITIES COMMITTEE
(Pierre Harter Chair, Tom Winters, Vernell Jackson, Cindy Schwan, Steve Packebush)
NOMINATING COMMITTEE
(Cindy Schwan Chair, Joe Norton, Tom Winters, Sheryl Wohlford)
Upcoming BOT Meeting Dates
Thursday, July 13, 2017 –Room TBD (Airbus?)
Thursday, September 21, 2017 –Room TBD (EEB?)
Wednesday, December 6, 2017 – BOT Holiday Dinner, President’s Residence, 6:30 pm
WSU Board of Trustees
Board Meeting
Monday, June 19, 2017, 8:00 am
164 Room, Experiential Engineering Building
In attendance were board members Sheryl Wohlford, Steve Packebush, Laurie Labarca, Tom Winters, Joe Norton, Pierre Harter, Cindy Schwan, and Vernell Jackson. Also present were John Bardo, Mert Buckley, John Tomblin, Susan Johnson, Andy Schlapp, Troy Bruun, and Werner Golling.
Approval of Minutes
Wohlford started meeting. Labarca made a motion to approve the minutes from the April 6, 2017 meeting. Harter seconded and the motion passed, pending a change of wording.
FY2018 Mill Levy Budget
Schlapp discussed the Mill Levy Budget, talked about meetings with the City/County officials, he spent time explaining the history of the Mill Levy from 1963- present. Tax collections are exceeding the budget, excess money was put into the WSIA fund. The Kansas Board of Regents will approve the Mill Levy budget at their September meeting.
WSU Innovation Alliance FY2018 Fund
Bruun and Schlapp will work on a 10 year projected budget along with a timeline of approved and proposed projects that will be provided to the board before the next meeting in July.
Discussion about Funding for New Campus Wellness Center
Schlapp discussed the proposed funding of $5 million for the Wellness Center from the Board of Trustees. Tomblin talked about his meetings with the YMCA about current WSU student memberships (family and primary). A drop-in daycare will also be included in this building. Tomblin said he will bring a Letter of Intent for the 16,000 sq. ft. Wellness Center facility to the next board meeting on July 13, 2017. He should also know the timeline for payment from the BOT by the next meeting. Tomblin is taking a group of students to tour the best recreational facilities on college campuses to gather ideas for our campus. Construction on the facility is planned to start summer of 2018 and to open January 2020. August 21, 2017 all WSU students will become members of the YMCA.
University Update
Bardo discussed the success of students working with businesses located on campus, “apprenticeship experiences” as more valuable than traditional classroom experiences, which is the model of the Innovation Campus. Bardo discussed “Push Advising”, sending a pre-set schedule based on their interest to freshman to help with enrollment. The One-Stop Center for advising, registration and financial aid in Jardine has been very successful for helping students with a variety of needs. Bardo reviewed his visit with the American Athletics Conference schools presidents and athletic directors at their annual meeting.
Strategic Review of Innovation Campus
Tomblin discussed breaking ground on the retail portion of the Innovation Campus along 21st street soon. It will have a patio area with a bridge going across a lake to an island in the middle surrounded by fire pots. All of this will create a place where people want to come. The 93 bed Elements by Westin hotel ground breaking will be in August. They will also offer the new concept of “pod room” arrangements. Group discussed the campus student housing options available now and in the future.
Wohlford entertained a motion to adjourn this meeting at 9:35 am., Jackson moved and Schwan seconded. Tomblin led interested board members on a tour of the Experiential Engineering Building.
Respectfully submitted,
Susan Johnson
Assistant Secretary
Board of Trustees Meetings
Thursday, July 13, 2017
Experiential Engineering Building, Room 164, 7:00 AM
Agenda
I. APPROVAL OF MINUTES, June 19, 2017 –WOHLFORD
II. FINANCE AND AUDIT REPORT
- UPDATES TO WSU BOT ON ENDOWED FUNDS – HUSH
- HISTORY OF BOT OWNED FACILITIES MAINTENANCE QUASI-ENDOWED FUND – HUSH
- POOLED INVESTMENT RETURNS – HUSH
- MILL LEVY BUDGET & YEAR TO DATE REVENUE & EXPENDITURES – HUSH
- OPERATING BUDGET (BOT UNRESTRICTED) – REVENUE & EXPENDITURES – HUSH
- BOT AUDIT – BRUUN
III. CAMPUS DEVELOPMENT REPORT
- FINANCIAL PLAN – BRUUN
- INNOVATION CAMPUS HOUSING - BARDO
- STRATEGIC REVIEW OF INNOVATION CAMPUS –TOMBLIN
IV. OPEN MEETINGS ACT AMENDMENTS - BUCKLEY
V. UNIVERSITY UPDATE - BARDO
FINANCE & AUDIT COMMITTEE
(Ken Hush Chair, Laurie Labarca, Joe Norton, Sheryl Wohlford)
CAMPUS DEVELOPMENT COMMITTEE
(Pierre Harter Chair, Tom Winters, Vernell Jackson, Cindy Schwan, Steve Packebush)
NOMINATING COMMITTEE
(Cindy Schwan Chair, Joe Norton, Tom Winters, Sheryl Wohlford)
Upcoming BOT Meeting Dates
Friday, September 22, 2017 –EEB, Rm 164
Monday, December 4, 2017 (new date) – BOT Holiday Dinner, President’s Residence, 6:30 pm
Thursday, January 11, 2018 – EEB, Rm 164
Thursday, April 5, 2018 – EEB, Rm 164
Thursday, July 12, 2018 – EEB, Rm 164
Thursday, September 20, 2018 – EEB, Rm 164
WSU Board of Trustees
Board Meeting
Thursday, July 13, 2017, 7:00 am
164 Room, Experiential Engineering Building
In attendance were board members Sheryl Wohlford, Steve Packebush, Laurie Labarca, Tom Winters, Joe Norton, Pierre Harter, Cindy Schwan, Ken Hush and Vernell Jackson. Also present were John Bardo, Mert Buckley, John Tomblin, Susan Johnson, Andy Schlapp, Troy Bruun, Werner Golling, Stacia Boden, Eric King, and Lou Heldman.
Approval of Minutes
Wohlford started meeting at 7:10 am. Schwan made a motion to approve the minutes from the June 19, 2017 meeting. Labarca seconded and the motion passed.
Strategic Review of Innovation Campus
Boden reviewed the highlights of the non-binding Memo of Understanding between the YMCA, WSU and WSIA. The group discussed the campus recreation/wellness center at great length. Norton made a motion to declare intent for the WSU Board of Trustees to provide funding of $5 Million, spread over 3 payments of $1.25MM (FY 2019), $1.25MM (FY 2020) and $2.5MM (FY 2021), in accordance with the draft MOU, directing the BOT to budget for this project. Hush seconded and the motion passed.
Financial Plan
Bruun reviewed the 10 year financial plan. The group discussed the plan at great length.
Nominating Committee Report
Schwan put forth a motion to approve the WSU Board of Trustees Slate of Officers for 2017/2018.
Sheryl Wohlford (Chair)
Pierre Harter (Vice Chair)
Ken Hush (Treasurer)
Troy Bruun (Assistant Treasurer)
Cindy Schwan (Secretary)
Susan Johnson (Assistant Secretary)
Andrew J. Schlapp (Executive Director)
Norton seconded and the motion passed.
Wohlford called for a break at 8:11 am. The meeting resumed at 8:20 am.
Innovation Campus Housing
Bardo talked about the need for more students to live on campus, creating a sense of place which enhances quality of student experience and will help with recruitment and retention. Currently, WSU has about 9% of its students living on campus, Bardo would like that number to be around 20%. Bardo referenced the strategic goal of improved quantity and quality of housing as identified in the university’s 2013 master plan, page 58 says:
BUILD 2,000 TO 2,500 BEDS IN FIVE TO EIGHT YEARS - Providing new and improved housing options on the campus is a key objective of the university. In the next five to eight years, 2,000 to 2,500 beds are planned in response to campus life objectives and anticipated enrollment growth. By merging housing with the need for accessible study spaces, the aim is to create a strong living / learning environment that will enable students not only to have access to places for learning and studying, but also provide places for social activities.
He also discussed the poor condition of Fairmount Towers and the need for Fairmount Towers be taken off line so that overflow students not able to live in Shocker Hall could be housed in the newly constructed Flats on the Innovation Campus. Fairmount Towers would be taken down and the land would be available for other university uses. Shocker Hall and The Flats pricing would be similar, double occupancy rooms would be offered as a lower cost option. The group discussed student housing at great length but no action was taken.
Finance and Audit Report
Hush made a motion to receive the reports, Labarca seconded and the motion passed.
BOT Audit
Bruun talked about the audit by BKD. The Finance and Audit committee will meet to review the draft audit before the September 22, 2017 meeting.
Open Meetings Act Amendments
Buckley reviewed the new rules and requirements for executive session meetings.
No action was taken, Wohlford called for a recess at 10 am, the meeting will continue on July, 14, 2017 at 3:30 pm at the President’s residence.
The meeting was reconvened on July 14th at 3:30 pm at the President’s residence. In attendance at the President’s residence were board members Sheryl Wohlford, Steve Packebush, Laurie Labarca, Tom Winters, Joe Norton, Pierre Harter, and Cindy Schwan. Vernell Jackson conferenced called into the meeting. Also present were John Bardo, Mert Buckley, Susan Johnson, Andy Schlapp, Troy Bruun, Werner Golling, Eric King, and Lou Heldman.
Infrastructure Funding
Schlapp discussed with the Board of Trustees potential opportunities to invest in the Innovation Campus infrastructure projects. King reviewed the current projects on the masterplan map. Norton made a motion to modify the FY2018 budget to include $600,000 for Innovation Campus Infrastructure with a preference to fund the Law Enforcement Training Center satellite parking lot, and to revise the Capital Improvement Plan to include $4,000,000 for Innovation Campus Infrastructure thru FY22. Harter seconded and the motion passed. Bruun was asked to update the budget and send to the Board for review.
University Update
Bardo discussed the many business inquiries about the Innovation Campus and the upcoming City to City visit to Raleigh, NC to see the Centennial Campus of North Carolina State. The Elements by Westin hotel will be breaking ground in August.
Winters congratulated Wohlford, Harter and Norton for their reappointment to the Board of Trustees. Wolford adjourned the meeting at 4:10 pm.
Respectfully submitted,
Susan Johnson
Assistant Secretary
Board of Trustees Meetings
Friday, September 22, 2017
Experiential Engineering Building, Room 164, 8:00 AM
Agenda
I. APPROVAL OF MINUTES, JULY 13, 2017 –WOHLFORD
II. FINANCE AND AUDIT REPORT
- 2017 BOT AUDIT REVIEW– MICHAEL GERBER, BKD
- APPROVAL OF COMMITTEE MEETING MINUTES, SEPTEMBER 11, 2017 - HUSH
- UPDATES TO WSU BOT ENDOWED FUNDS – HUSH
- HISTORY OF BOT OWNED FACILITIES MAINTENANCE QUASI-ENDOWED FUND – HUSH
- POOLED INVESTMENT RETURNS – HUSH
- MILL LEVY BUDGET & YEAR TO DATE REVENUE & EXPENDITURES – HUSH
- OPERATING BUDGET (BOT UNRESTRICTED) – REVENUE & EXPENDITURES – HUSH
III. CAMPUS DEVELOPMENT REPORT
- FINANCIAL PLAN REVIEW – BRUUN
- FOUNDATION LEASE RENEWAL - BUCKLEY
IV. NOMINATING REPORT – SCHWAN
- APPROVAL OF COMMITTEE MEETING MINUTES, SEPTEMBER 19, 2017
- 2018 BOARD OF TRUSTEES AWARD
V. UNIVERSITY UPDATE - BARDO
VI. AS MAY ARISE
FINANCE & AUDIT COMMITTEE
(Ken Hush Chair, Laurie Labarca, Joe Norton, Sheryl Wohlford)
CAMPUS DEVELOPMENT COMMITTEE
(Pierre Harter Chair, Tom Winters, Vernell Jackson, Cindy Schwan, Steve Packebush)
NOMINATING COMMITTEE
(Cindy Schwan Chair, Joe Norton, Tom Winters, Sheryl Wohlford)
Upcoming BOT Meeting Dates
Monday, December 4, 2017 (new date) – BOT Holiday Dinner, President’s Residence, 6:30 pm
Thursday, January 11, 2018 – EEB, Rm 164
Thursday, April 5, 2018 – EEB, Rm 164
Thursday, July 12, 2018 – EEB, Rm 164
Thursday, September 20, 2018 – EEB, Rm 164
WSU Board of Trustees
Board Meeting
Friday, September 22, 2017, 8:00 am
164 Room, Experiential Engineering Building
In attendance were board members Sheryl Wohlford, Steve Packebush, Laurie Labarca, Tom Winters, Joe Norton, Pierre Harter, Cindy Schwan, and Vernell Jackson. Also present were John Bardo, Mert Buckley, Susan Johnson, Andy Schlapp, Troy Bruun, Werner Golling, Lou Heldman and Michael Gerber from BKD.
Approval of Minutes
Wohlford started meeting at 8:02 am. Schwan made a motion to approve the minutes from the July 13, 2017 meeting. Winters seconded and the motion passed.
Finance and Audit Report
Bruun introduced the auditor, Michael Gerber, from BKD. Gerber reviewed the draft 2017 Audit and management letter with the board, stating they will issue a clean opinion. Norton stated the Finance and Audit Committee had reviewed the draft audit and made a motion the board accept the financial statements, subject to finalization, and authorize the chair and treasurer to approve the audit, Schwan seconded and the motion passed.
Wohlford made a motion to approve the Finance and Audit minutes from September 11, 2017, Norton seconded and the motion passed.
Bruun reviewed the Finance and Audit reports and said there was a good return on investments, no major upcoming expenditures for the Woodman building.
Campus Development Report
Buckley presented a one-year renewal of the lease agreement between the BOT and the Foundation which expired on May 31, 2017. The renewal will be for one year, same terms, effective June 1, 2017. Schlapp said there will be discussion on fair rental price per square foot for the future leases. Labarca made a motion to approve the one-year renewal of the lease and authorize Sheryl Wohlford to sign it on behalf of the Board, Packebush seconded and the motion passed. Bruun reviewed the 10 year campus development financial plan.
Nominating Committee report
Schwan put forth a motion to approve the minutes from September 19, 2017, Norton seconded and the motion passed. Schwan read the criteria for the Board of Trustees Award and said the committee reviewed several nominations and selected Bill Moore. She reviewed his background and qualifications with the group. Schwan made a motion that Bill Moore receive the 2018 Board of Trustees Award, Winters seconded and the motion passed.
University Update
Bardo talked about the increase in enrollment and the largest freshman class so far, growth is coming from adult education, distance learning and I-35 corridor students. He said additional student housing is planned. The badge program has been very successful, especially with the military and adult learners. The Higher Learning Commission is in the last steps of approving the WATC affiliation. January 1, 2018 WATC will be the WSU College of Science and Applied Technology. The American Athletic Conference celebration starts September 25. The Regents have approved the Master’s Degree in Global Supply Management program. The Partnership II building has been started, also the retail/restaurant area and the hotel are to start construction. A crash test facility will also be built on the Innovation Campus. The WSU South Campus is moving to the Harry Street Mall, the West Campus is being reviewed and the Old Town Campus has been very successful. Heldman explained the new Relationship Marketing position within Strategic Communications, to recruit and retain students, analyzing the customer’s journey and the decision points they make, finding the vulnerable stops. Bardo talked about turning the Fairmount Towers area into parking.
Schlapp thanked the Board of Trustees for all their efforts and decision making to improve the campus with the use of the golf course for the Innovation Campus, also their investments in the Student Success Center, the Health and Wellness center, and the Infrastructure of the Innovation Campus. These were all major changes for Wichita State University.
Wohlford also thanked the trustees for the extra time and effort to attend all the meetings this year.
Harter made a motion to adjourn the meeting, Schwan seconded and the motion passed.
Wohlford adjourned the meeting at 9:05 am. A suggestion was made to hold the next meeting at WSU Old Town.
Respectfully submitted,
Susan Johnson
Assistant Secretary
Board of Trustees Meetings
Thursday, April 5, 2018, 8:00 AM
Experiential Engineering Building, Room 164
Agenda
I. APPROVAL OF MINUTES, SEPTEMBER 22, 2017 –WOHLFORD
II. FINANCE AND AUDIT REPORT - HUSH
- UPDATES TO WSU BOT ENDOWED FUNDS
- HISTORY OF BOT OWNED FACILITIES MAINTENANCE QUASI-ENDOWED FUND
- POOLED INVESTMENT RETURNS
- MILL LEVY BUDGET & YEAR TO DATE REVENUE & EXPENDITURES
- OPERATING BUDGET (BOT UNRESTRICTED) – REVENUE & EXPENDITURES
- FY2019 MILL LEVY BUDGET REVIEW - BUCKLEY
III. CAMPUS DEVELOPMENT REPORT - HARTER
- FINANCIAL PLAN REVIEW - BRUUN
- INNOVATION CAMPUS UPDATE - TOMBLIN
IV. UNIVERSITY UPDATE - BARDO
FINANCE & AUDIT COMMITTEE
(Ken Hush Chair, Laurie Labarca, Joe Norton, Sheryl Wohlford)
CAMPUS DEVELOPMENT COMMITTEE
(Pierre Harter Chair, Tom Winters, Vernell Jackson, Cindy Schwan, Steve Packebush)
NOMINATING COMMITTEE
(Cindy Schwan Chair, Joe Norton, Tom Winters, Sheryl Wohlford)
Upcoming BOT Meeting Dates
Thursday, July 12, 2018, 8:00 am – EEB, Rm 164
Thursday, September 20, 2018, 8:00 am – EEB, Rm 164
Monday, December 3, 2018, 6:30 pm – Presidents Residence
Board of Trustees Meetings
Thursday, July 12, 2018, 9:00 AM
Experiential Engineering Building, Room 164
Agenda
I. APPROVAL OF MINUTES, APRIL 5, 2018 –WOHLFORD
II. FINANCE AND AUDIT REPORT - HUSH
- UPDATES TO WSU BOT ENDOWED FUNDS
- HISTORY OF BOT OWNED FACILITIES MAINTENANCE QUASI-ENDOWED FUND
- POOLED INVESTMENT RETURNS
- MILL LEVY BUDGET & YEAR TO DATE REVENUE & EXPENDITURES
- OPERATING BUDGET (BOT UNRESTRICTED) – REVENUE & EXPENDITURES
- BOT AUDIT UPDATE - BRUUN
III. CAMPUS DEVELOPMENT REPORT - HARTER
- FINANCIAL PLAN REVIEW - BRUUN
- INNOVATION CAMPUS UPDATE - SCHLAPP
IV. UNIVERSITY UPDATE - BARDO
FINANCE & AUDIT COMMITTEE
(Ken Hush Chair, Laurie Labarca, Joe Norton, Sheryl Wohlford)
CAMPUS DEVELOPMENT COMMITTEE
(Pierre Harter Chair, Tom Winters, Vernell Jackson, Cindy Schwan, Steve Packebush)
NOMINATING COMMITTEE
(Cindy Schwan Chair, Joe Norton, Tom Winters, Sheryl Wohlford)
Upcoming BOT Meeting Dates
Friday, September 21, 2018, 8:00 am – EEB, Rm 164
Monday, December 3, 2018, 6:30 pm – Presidents Residence, BOT Holiday Dinner
Thursday, January 10, 2019, 8:00 am – EEB, Rm 164
Thursday, April 4, 2019, 8:00 am – EEB, Rm 164
Thursday, May 9, 2019, 5:30 pm – MarkArts, Fairmount Society Dinner
Thursday, July 11, 2019, 8:00 am – EEB, Rm 164
Friday, September 20, 2019 – EEB, Rm 164
WSU Board of Trustees
Board Meeting
Thursday, July 12, 2018, 9:00 am
164 Room, Experiential Engineering Building
In attendance were board members Sheryl Wohlford, Ken Hush, Steve Packebush, Laurie Labarca, Tom Winters, Joe Norton, Pierre Harter, Cindy Schwan, and Vernell Jackson. Also present were John Bardo, John Tomblin, Mert Buckley, Susan Johnson, Andy Schlapp, Troy Bruun, and Werner Golling.
Approval of Minutes
Wohlford started the meeting at 9:00 am. Schwan made a motion to approve the minutes from the April 5, 2018 meeting. Labarca seconded and the motion passed.
Finance and Audit Report
Hush reviewed the Finance and Audit reports and the board agreed all were in order. Bruun reviewed the FY2018 Mill Levy Budget, noting the increase to Student Support which came from the cash balance. Bruun discussed the auditors from BKD would be starting on July 23. No action was taken.
Campus Development Report
The committee reviewed the Campus Development Fund Financial Plan and agreed all was in order and no action was required. Schlapp gave an update about planned public events to be held on campus for people to visit and see what is happing at WSU, working towards coordinating with Parents Weekend Sept. 28-29 with a Final Friday type event near Pizza Hut Museum and food/music/art events near Braeburn Square. The Shocker Store may be open by that weekend. The hotel, restaurants, and retail will be coming soon. Discussed interest in having a middle school built on/near campus to promote STEAM programs. Also talked about the way WSU is communicating with the public from creation of a new WSU website to weekly briefings for information and questions. Winters asked for discussion of future communication strategy for Board at next meeting.
University Update
Bardo talked about the increase in enrollment, the large increase in housing applications, and the need for new training programs/new education models to provide continuous education to build the economy for the future. He highlighted the accomplishments of the college of Applied Studies “TAP” program and in the college of Fine Arts, the new Shocker Sound Machine marching band for basketball and Bachelor of Applied Arts at Shocker Studios. Badge programs have grown, offering continuous education opportunities for adult learners. Tomblin said 75% of the innovation campus has been designed or is in the planning phases. The crash lab construction has started, funded by NIAR. He discussed all the new Department of Defense work that has been awarded due to the EEB building capabilities of research/engineering/applied learning.
Buckley discussed in detail the Executive Session procedures.
Wohlford adjourned the meeting at 10:25 am.
Respectfully submitted,
Susan Johnson, Assistant Secretary
WSU Board of Trustees
Board Meeting
Friday, September 21, 2018, 8:00 am
164 Room, Experiential Engineering Building
In attendance were board members Sheryl Wohlford, Tom Winters, Joe Norton, Pierre Harter, and Cindy Schwan. Also present were John Bardo (teleconference), Susan Johnson, Andy Schlapp, Troy Bruun, Werner Golling, Lou Heldman, Betty Smith-Campbell (faculty senate president), Jenna Farhat (The Sunflower) and Teresa Seymour from BKD.
Approval of Minutes
Wohlford started meeting at 8:04 am. Schwan made a motion to approve the minutes from the July 12, 2018 meeting. Winters seconded and the motion passed.
Finance and Audit Report
Bruun introduced the auditor, Teresa Seymour, from BKD. Seymour reviewed the draft 2018 Audit and management letter with the board, stating they will issue a clean opinion and no need for an executive session. Norton suggested a modification to provide clarification, the board and auditor agreed. Norton stated the Finance and Audit Committee had reviewed the draft audit and made a motion the board accept the financial statements, subject to modification and finalization, and authorize the chair and treasurer to approve the audit, Harter seconded and the motion passed.
Bruun reviewed the Finance and Audit reports and said there was a good return on investments.
Norton motioned to receive the financial reports, Winters seconded and the motion passed.
Campus Development Report
Harter asked Bruun to review the 10 year campus development financial plan. He stated the plan is unchanged from the July meeting and is going according to plan. Harter motioned to receive and file the report, Schwan seconded and the motion passed.
Nominating Committee Report
Schwan put forth a motion to approve the minutes from September 12, 2018, Winters seconded and the motion passed. The committee made the following recommendations for 2018/2019 Officers:
Pierre Harter (Chair)
Laurie Labarca (Vice Chair)
Ken Hush (Treasurer)
Troy Bruun (Assistant Treasurer)
Vernell Jackson (Secretary)
Susan Johnson (Assistant Secretary)
Andrew J. Schlapp (Executive Director)
Schlapp read the criteria for the Board of Trustees Award. Schwan said the committee reviewed several nominations and selected Debbie Gann. The group discussed her background and qualifications such as helping to develop the research partnership between Spirit and WSU, state level promotion of WSU and partnership with aviation projects. Schwan made a motion that Debbie Gann receive the 2019 Board of Trustees Award, Harter seconded and the motion passed.
Statement of Substantial Interest Policy Discussion
Schlapp reviewed the opinion by Buckley regarding the question of whether the members of the Board of Trustees are required by law to file annual reports of substantial interest. The group discussed the issue and decided since the full board was not present that they would defer action to a later meeting.
University Update
Bardo talked about the increase in enrollment and the largest freshman class so far, growth is coming from adult education, distance learning and I-35 corridor students. The Regents have approved the Bachelors of Applied Science program, the request for YMCA/Wesley partnership to expand healthcare for WSU and community, recognized the I-35 corridor enrollment success, and recognized the BOT for their work with the City and County on the Mill Levy Budget.
Tomblin reviewed a map of the development of campus, highlighted the new activity on the campus expansion area, such as Partnership 2 building tenants, the crash lab construction status, and upcoming hotel construction.
Schlapp discussed how WSU is producing the future workforce for industry with applied learning opportunities and how the innovation campus is providing spaces for the community to interact with students and faculty, creating interaction spaces. The YMCA/Wesley partnership, Braeburn Square retail area, walking paths, all invite the community to spend time on campus.
Wohlford thanked the trustees for the extra time and effort to attend all the meetings this year. Norton thanked Wohlford for her years of service as Chairman.
Wohlford adjourned the meeting at 9:20 am. A suggestion was made to hold the next meeting at ASTEC facility.
Respectfully submitted,
Susan Johnson
Assistant Secretary
Board of Trustees Meetings
Thursday, January 10, 2019
WSU ASTEC, 1229 E. 85th St. N., Park City, KS - 8:00 AM, Conference Room
Agenda
I. APPROVAL OF MINUTES, SEPTEMBER 21, 2018 - HARTER
II. FINANCE AND AUDIT REPORT - HUSH
- UPDATES TO WSU BOT ENDOWED FUNDS
- HISTORY OF BOT OWNED FACILITIES MAINTENANCE QUASI-ENDOWED FUND
- POOLED INVESTMENT RETURNS
- MILL LEVY BUDGET & YEAR TO DATE REVENUE & EXPENDITURES
- OPERATING BUDGET (BOT UNRESTRICTED) – REVENUE & EXPENDITURES
III. CAMPUS DEVELOPMENT REPORT - PACKEBUSH
- FINANCIAL PLAN REVIEW - BRUUN
IV. POLICY ON CONFLICT OF INTEREST - BUCKLEY
V. UNIVERSITY UPDATE - SCHLAPP
VI. TOUR - TOMBLIN
FINANCE & AUDIT COMMITTEE
(Ken Hush Chair, Laurie Labarca, Joe Norton, Pierre Harter)
CAMPUS DEVELOPMENT COMMITTEE
(Steve Packebush Chair, Tom Winters, Vernell Jackson, Cindy Schwan, Sheryl Wohlford)
NOMINATING COMMITTEE
(Cindy Schwan Chair, Joe Norton, Tom Winters, Sheryl Wohlford, Pierre Harter)
Upcoming BOT Meeting Dates
Thursday, April 4, 2019, 8:00 am – EEB, Rm 164
Thursday, July 11, 2019, 8:00 am – EEB, Rm 164
Friday, September 20, 2019 – EEB, Rm 164
Board of Trustees Meetings
Thursday, April 4, 2019, 8:00 AM
Experiential Engineering Building, Room 164
Agenda
I. APPROVAL OF MINUTES, JANUARY 10, 2019 - HARTER
II. FINANCE AND AUDIT REPORT - HUSH
- UPDATES TO WSU BOT ENDOWED FUNDS
- HISTORY OF BOT OWNED FACILITIES MAINTENANCE QUASI-ENDOWED FUND
- UPDATE ON POOLED INVESTMENT RETURNS - KRUG
- MILL LEVY BUDGET & YEAR TO DATE REVENUE & EXPENDITURES
- OPERATING BUDGET (BOT UNRESTRICTED) – REVENUE & EXPENDITURES
-
FY2020 MILL LEVY BUDGET REVIEW - BRUUN
-
FOUNDATION LEASE REVIEW - BUCKLEY
III. CAMPUS DEVELOPMENT REPORT - PACKEBUSH
- UPDATE ON STRATEGIC ENROLLMENT MANAGEMENT - MUMA
- UPDATE ON STUDENT FEE INCREASES COMPARABLES - GOLLING
- FINANCIAL PLAN REVIEW - BRUUN
- INNOVATION CAMPUS UPDATE - TOMBLIN
IV. UNIVERSITY UPDATE - MUMA/SCHLAPP
V. AS MAY ARISE
- BOT RECORD RETENTION DISCUSSION - BUCKLEY/BRUNN
FINANCE & AUDIT COMMITTEE
(Ken Hush Chair, Laurie Labarca, Joe Norton, Pierre Harter)
CAMPUS DEVELOPMENT COMMITTEE
(Steve Packebush Chair, Tom Winters, Vernell Jackson, Cindy Schwan, Sheryl Wohlford)
NOMINATING COMMITTEE
(Cindy Schwan Chair, Joe Norton, Tom Winters, Sheryl Wohlford, Pierre Harter)
Upcoming BOT Meeting/Event Dates
Fairmont Society Dinner - Thursday, May 9, 2019 @ 6 pm MarkArts
Thursday, July 11, 2019 – EEB, Rm 164
Friday, September 20, 2019 – EEB, Rm 164
BOT Holiday Dinner - Monday, December 2, 2019 @ 6:30 pm President’s Residence
Board of Trustees Meetings
Thursday, July 11, 2019, 8:00 AM
Experiential Engineering Building, Room 164
Agenda
I. APPROVAL OF MINUTES, APRIL 4, 2019 - HARTER
II. FINANCE AND AUDIT REPORT - HUSH
- UPDATES TO WSU BOT ENDOWED FUNDS
- HISTORY OF BOT OWNED FACILITIES MAINTENANCE QUASI-ENDOWED FUND
- POOLED INVESTMENT RETURNS
- MILL LEVY BUDGET & YEAR TO DATE REVENUE & EXPENDITURES
- OPERATING BUDGET (BOT UNRESTRICTED) - REVENUE & EXPENDITURES
-
BOT AUDIT UPDATE - BRUUN
III. CAMPUS DEVELOPMENT REPORT - PACKEBUSH
- FUND & FINANCIAL PLAN REVIEW - BRUUN
- INNOVATION CAMPUS UPDATE - TOMBLIN
IV. NOMINATING REPORT - SCHWAN
V. 67214 PROJECT - SCHWAN
VI. CONFLICT OF INTEREST STATEMENTS - BUCKLEY
VII. UNIVERSITY UPDATE - TOMPKINS
- CITY/COUNTY MILL LEVY BUDGET VISITS
VIII. AS MAY ARISE
FINANCE & AUDIT COMMITTEE
(Ken Hush - Chair, Laurie Labarca, Joe Norton, Pierre Harter)
CAMPUS DEVELOPMENT COMMITTEE
(Steve Packebush - Chair, Joe Norton, Tom Winters, Sheryl Wohlford, Pierre Harter)
NOMINATING COMMITTEE
(Cindy Schwan - Chair, Joe Norton, Tom Winters, Sheryl Wohlford, Perre Harter)
Upcoming BOT Meeting/Event Dates
Friday, September 20, 2019 – EEB, Rm 164
Thursday, October 24, 2019 – President’s Club, Wichita Marriott, 5:30 pm
Monday, December 2, 2019 – BOT Holiday Dinner, TBD 6:30 pm
Thursday, January 9, 2020 – EEB, Rm 164
Thursday, April 2, 2020 – EEB, Rm 164
Thursday, July 9, 2020 – EEB, Rm 164
Thursday, September 17, 2020 – EEB, Rm 164
Board of Trustees Meetings
Friday, September 20, 2019, 9:00 AM
John Bardo Center, Room 164
Agenda
I. APPROVAL OF MINUTES, JULY 11, 2019 - HARTER
II. NOMINATING COMMITTEE REPORT - WOHLFORD
III. FINANCE AND AUDIT REPORT - NORTON
- BOT AUDIT - BRUUN (BKD)
- POOLED INVESTMENT RETURNS
- UPDATES TO WSU BOT ENDOWED FUNDS
- HISTORY OF BOT OWNED FACILITIES MAINTENANCE QUASI-ENDOWED FUND
- MILL LEVY BUDGET & YEAR TO DATE REVENUE & EXPENDITURES - BRUUN
-
OPERATING BUDGET (BOT UNRESTRICTED) - REVENUE & EXPENDITURES
IV. WOODMAN EXPENSES - BRUUN
V. CAMPUS DEVELOPMENT REPORT - PACKEBUSH
- FUND & FINANCIAL PLAN REVIEW - PACKEBUSH
- INNOVATION CAMPUS UPDATE - TOMBLIN
VI. UNIVERSITY UPDATE - TOMPKINS
VII. EXECUTIVE SESSION
VIII. AS MAY ARISE
FINANCE & AUDIT COMMITTEE
(Joe Norton, Laurie Labarca, Keith Stevens, Pierre Harter)
CAMPUS DEVELOPMENT COMMITTEE
(Steve Packebush, Tom Winters, Vernell Jackson, Nancy McCarthy Snyder, Sheryl Wohlford)
NOMINATING COMMITTEE
(Sheryl Wohlford, Joe Norton, Tom Winters, Nancy McCarthy Snyder, Pierre Harter)
Upcoming BOT Meeting/Event Dates
Thursday, October 24, 2019 – President’s Club, Wichita Marriott, 5:30 pm
Tuesday, December 10, 2019 – BOT Holiday Dinner, TBD 6:30 pm
Thursday, January 9, 2020 – WSU Old Town, 213 N. Mead, Room A102
Thursday, April 2, 2020 – John Bardo Center, Rm 164
Thursday, July 9, 2020 – John Bardo Center, Rm 164
Thursday, September 17, 2020 – John Bardo Center, Rm 164