14.03 / Purchases of $10,000 or More

Policy

1. Purchases of $10,000 up to $50,000

   Competitive bids on purchases of $10,000 or more will be obtained by Purchasing, either by telephone or written request. The processing time for award of a purchase order could be a few days to multiple weeks depending upon the complexity of the purchase. Purchasing will conduct all negotiations with vendors in cooperation with the respective department.

2. Purchases of $50,000 or more

   All bids, regardless of the source of funds, that are estimated to be in the amount of $50,000 or more, must be advertised and open for a minimum of two (2) weeks and processed with the receipt of formal written bids.

3. Contractual Service Agreements

   Contractual service agreements in the amount of $10,000 or more must be documented by a formal written agreement including a Contractual Provisions Attachment (DA-146a). Purchasing will work with the General Counsel regarding preparation of any contract. Contractual service and appropriate documents shall be signed in accordance with the contracting policy referenced in Section 1.04.