Recent Additions and Revisions

4.18 / Probationary Period

Revised: January 30, 2024 | Effective: July 1, 1997

Date Policy Request:

January 30, 2024

This is a change to an existing policy.

Last Revised Date Of Policy:

February 1, 2013

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

This maintenance request is necessary to update a link referenced in this policy. In addition, a Revision Dates section was added to the policy to conform with the University's standard policy format.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

Office of the General Counsel - Stacia Boden

Owner Of Policy Request For Questions:

Stacia Boden

3.09 / English Language Proficiency

Revised: January 30, 2024 | Effective: July 1, 1997

Date of Policy Request:

January 30, 2024

This is a change to an existing policy.

Last Revised Date Of Policy:

November 2, 2016

Initiating Authority:

Academic Affairs

Summary Of Policy Or Policy Change:

This policy is being revised to align with KBOR policy regarding minimum score requirements for spoken English competency for faculty and graduate assistants. In addition, minor updates were made to accurately reflect KBOR policy language and to comply with the University's standard policy format.

The following specific changes were made:

  • The minimum score on the speaking section of the Test of English as a Foreign Language internet Based Test (TOEFL iBT) was changed from 23 to 22.
  • Initiating authority was added.
  • The quote from KBOR policy at the beginning of the policy was updated to match the current KBOR language.
  • Minor changes to formatting were updated and a revisions section was added.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

Policy 3.09 sets forth the English Language Proficiency requirements for the University's faculty and graduate assistants. Since approximately 2012, Policy 3.09 has required a minimum score of 23 on the spoken section of the TOEFL iBT. The KBOR Policy Manual did not include a minimum score for the spoken section of the TOEFL iBT until approximately 2021, and when it was added, KBOR set the minimum at 22. The current revisions to Policy 3.09 were made to align with the minimum score set by KBOR for the spoken section of the TOEFL iBT.

We are moving these limited revisions forward quickly so that the minimum TOEFL score in the Graduate Catalog can be updated in February 2024.

Applicable Laws Or Regulatory Or Policy Authority:

Kansas Board of Regents Policy Manual, Chapter II, Section C, Item 2.b.iii

Other Relevant Wsu Policies:

WSU Policy 8.04 / Graduate Assistantships

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel - Stacia Boden
  • Academic Affairs - Linnea GlenMaye
  • Office of International Education - Vince Altum
  • Graduate School - Coleen Pugh, Enrique Navarro, Aaron Coffey, and Denise Gimlin
  • Faculty Senate - Jolynn Dowling
  • Staff Senate - Jason Bosch

Other Notes For Consideration:

Policy 8.04 / Graduate Assistantships will also need to be updated regarding the TOEFL score, but this policy will come at a later date as additional changes are needed.

Owner Of Policy Request For Questions:

General Counsel Office

4.04 / Resolution of Internal Disputes for Faculty

Revised: January 23, 2024 | Effective: July 1, 1997

Date of Policy Request:

January 23, 2024

This is a change to an existing policy.

Last Revised Date Of Policy:

October 3, 2023 (maintenance only)

Initiating Authority:

Academic Affairs

Summary Of Policy Or Policy Change:

This policy is being revised to update the requirements for appointment of ombudspersons, including increasing the number of appointments to four, removing the requirement that ombudspersons must be former presidents, increasing the term of appointment from three to four years, and requiring training for those appointed. In addition, minor changes were made to formatting to reflect the University's standard policy format.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

To align ombudsperson language with policy revisions approved by Faculty Senate. Policy change will require mandatory training and afford opportunity for larger pool of qualified faculty.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel - Stacia Boden
  • Faculty Senate - Jolynn Dowling
  • Staff Senate - Jason Bosch (shared as FYI)

Owner Of Policy Request For Questions:

Faculty Senate - Jolynn Dowling

1.06 / Controlled Affiliated Organizations

Revised: December 5, 2023 | Effective: July 1, 1997

Date Policy Request To Pet:

December 5, 2023

This is a change to an existing policy.

Current Policy Title:

1.06 / Affiliated Corporations

Revised Policy Title:

1.06 / Controlled Affiliated Organizations

Last Revised Date Of Policy:

June 17, 2016

Initiating Authority:

Office of General Counsel

Summary Of Policy Or Policy Change:

This policy and its title are being revised to clarify that its coverage is limited to "controlled" affiliated organizations. A definition for "controlled affiliated organization" has been added to further clarify what the policy covers. In addition, the Alumni Association has been removed from the list of organizations because it is no longer a controlled affiliate organization since it has merged under the Wichita State University Foundation and Alumni Engagement. Updates were also made to conform to the current standard University policy format.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The revisions were necessary to reduce confusion about the coverage of the policy and to remove the Alumni Association from the list of controlled affiliates since it has merged under the Wichita State University Foundation and Alumni Engagement.

Applicable Laws Or Regulatory Or Policy Authority:

Kansas Board of Regents, Policy Manual, Ch. II / Fiscal Management and Business Administration / Affiliated Corporations

Other Relevant Wsu Policies:

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of General Counsel - Stacia Boden
  • WSU Foundation - Elizabeth King & Stacie Williamson
  • Faculty Senate - Jolynn Dowling (shared)
  • Staff Senate - Jason Bosch (shared)

Owner Of Policy Request For Questions:

Office of General Counsel

3.47 / Discrimination Review Procedures for Students, Employees and Visitors

Revised: December 5, 2023 | Effective: April 9, 2015

Date Policy Request:

December 5, 2023

This an existing policy.

3.47 / Discrimination Review Procedures for Students, Employees and Visitors

Initiating Authority:

The Office of General Counsel

Summary Of Policy Or Policy Change:

Policy maintenance updates are necessary due to changed position titles in the Division of Student Affairs, which are referenced in our policies and procedures, including the above listed policies. In addition, Revision Dates sections have been added as needed.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

This policy was prepared to provide uniform requirements for the use of inflatables on campus. The activity is commonly known to have a high risk of injury, but the University did not previously have a policy on this topic.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel - Stacia Boden
  • Vice President for Student Affairs — Teri Hall
  • Student Affairs - Alicia Newell

Owner Of Policy Request For Questions:

Office of the General Counsel

2.17 / Student Academic Integrity

Revised: December 5, 2023 | Effective: July 14, 2010

Date Policy Request:

December 5, 2023

This an existing policy.

2.17 / Student Academic Integrity

Last Revised Date Of Policy:

January 24, 2023

Initiating Authority:

The Office of General Counsel

Summary Of Policy Or Policy Change:

Policy maintenance updates are necessary due to changed position titles in the Division of Student Affairs, which are referenced in our policies and procedures, including the above listed policies. In addition, Revision Dates sections have been added as needed.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

This policy was prepared to provide uniform requirements for the use of inflatables on campus. The activity is commonly known to have a high risk of injury, but the University did not previously have a policy on this topic.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel - Stacia Boden
  • Vice President for Student Affairs — Teri Hall
  • Student Affairs - Alicia Newell

Owner Of Policy Request For Questions:

Office of the General Counsel

11.12 / Use of University Campus for Free Expression Activities

Revised: December 5, 2023 | Effective: September 29, 2017

Date Policy Request:

December 5, 2023

This an existing policy.

Initiating Authority:

The Office of General Counsel

Summary Of Policy Or Policy Change:

Policy maintenance updates are necessary due to changed position titles in the Division of Student Affairs, which are referenced in our policies and procedures, including the above listed policies. In addition, Revision Dates sections have been added as needed.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

This policy was prepared to provide uniform requirements for the use of inflatables on campus. The activity is commonly known to have a high risk of injury, but the University did not previously have a policy on this topic.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel - Stacia Boden
  • Executive Vice President and Provost – Shirley Lefever
  • Vice President for Student Affairs — Teri Hall
  • Student Affairs - Alicia Newell
  • University Event and Meeting Services – Kim Moore and James Brewster

Owner Of Policy Request For Questions:

Office of the General Counsel

20.24 / Designating University Title IX Coordinators and Associate Coordinators

Revised: December 5, 2023 | Effective: September 15, 2011

Date Policy Request:

December 5, 2023

This an existing policy.

Initiating Authority:

The Office of General Counsel

Summary Of Policy Or Policy Change:

Policy maintenance updates are necessary due to changed position titles in the Division of Student Affairs, which are referenced in our policies and procedures, including the above listed policies. In addition, Revision Dates sections have been added as needed.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

This policy was prepared to provide uniform requirements for the use of inflatables on campus. The activity is commonly known to have a high risk of injury, but the University did not previously have a policy on this topic.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel - Stacia Boden
  • Vice President for Student Affairs — Teri Hall
  • Student Affairs - Alicia Newell

Owner Of Policy Request For Questions:

Office of the General Counsel

8.06 / First-Year Students Residence Hall Living Requirements

Revised: December 5, 2023 | Effective: July 14, 1998

Date Policy Request:

December 5, 2023

This an existing policy.

Initiating Authority:

The Office of General Counsel

Summary Of Policy Or Policy Change:

Policy maintenance updates are necessary due to changed position titles in the Division of Student Affairs, which are referenced in our policies and procedures, including the above listed policies. In addition, Revision Dates sections have been added as needed.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

This policy was prepared to provide uniform requirements for the use of inflatables on campus. The activity is commonly known to have a high risk of injury, but the University did not previously have a policy on this topic.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel - Stacia Boden
  • Vice President for Student Affairs — Teri Hall
  • Student Affairs - Alicia Newell

Owner Of Policy Request For Questions:

Office of the General Counsel

8.03 / Federal Work-Study

Revised: December 5, 2023 | Effective: July 1, 1997

Date Policy Request To PET:

December 5, 2023

This is a change to an existing policy.

Current Policy Title:

8.03 / Federal Work-Study

Revised Policy Title:

N/A

Last Revised Date Of Policy:

February 7, 2019

Initiating Authority:

Office of Financial Aid and Scholarships

Summary Of Policy Or Policy Change:

This policy is being revised to make a limited substantive update to II.B.1 (revised to III.B.1) to increase the number of hours that undergraduate and graduate students in the Federal Work Study Program are permitted to work during the academic year, from 20 hours to 30 hours per week. Because the Office of Financial Aid would like to implement this change very quickly, beginning with FY24 Pay Period #2 (beginning on 12/24/2023, ending on 01/06/2024, and pay date 01/19/2024), the revisions have been limited to the discrete revision requested, with limited updates to the policy format in conformance with the standard WSU policy format, including adding the Initiating Authority and a revision dates section. In addition, a maintenance update was made to change Career Development Services to Shocker Career Accelerator in revised Section III.C.1.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The Office of Financial Aid, Payroll, and Accounts Receivable have recently agreed that students in the Federal Work Study Program should be allowed to work up to 30 hours per week during the academic year, with the goal of benefitting the University departments overall and encouraging more departments to utilize the Federal Work Study Program. The current policy limits students in the Federal Work Study Program to working 20 hours per week. Consequently, to implement the increased hours, the policy will need to be revised.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant Wsu Policies:

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel - Stacia Boden
  • Office of Financial Aid - William Fulls
  • Accounts Receivable - Robyn Bongartz
  • Payroll - Mindy Dixon
  • Human Resources - Vicki Whisenhant
  • Student Affairs - Gabriel Fonseca
  • Faculty Senate - Jolynn Dowling
  • Staff Senate - Jason Bosch

Other Notes For Consideration:

Owner Of Policy Request For Questions:

Financial Aid - William Fulls