Recent Additions and Revisions

3.63 / Volunteer Policy

Effective: August 20, 2019

Initiating Authority:

Human Resources.

Summary of Policy or Policy Change:

This is a new policy with supporting procedure and forms on the Human Resources website; created to define volunteers and provide guidance on managing the relationship.

Reason Or Need For Policy:

The University utilizes volunteers frequently. This policy clearly defines who may and may not provide volunteer services to be in compliance with DOL. This policy also provides a form to capture volunteer event information and a description of duties, and a Volunteer Agreement and Release form.

Applicable Laws or Authority (if any):

DOL Fact sheet #14A: Non-Profit Organizations and the Fair Labor Standards Act

The following University Stakeholders were included:

  • Human Resources Leadership Team –
    • Jamie Olmsted, Leader of Total Rewards
    • Sheryl Propst, Assistant Director
    • Susan Martin, Director of HR Operations & Systems
    • Marcie Holsteen, Human Resources Professional
    • Judy E Espinoza, Director of Human Resources
  • General Counsel’s Office – Molly Gordon, Associate General Counsel
  • Faculty Senate
  • UP Senate
  • USS Senate
  • Office of Institutional Equity and Compliance

13.17 / Moving Expenses

Revised: August 8, 2019 | Effective: July 1, 1997

Moved from Policy 3.10 to 13.17 as per General Counsel's instruction.

13.20 / Out-of-State Travel

Revised: August 8, 2019 | Effective: November 1, 2007

Moved from Policy 3.28 to 13.20 as per General Counsel's instruction.

13.22 / Payment of Professional Dues or Licensing Fees

Revised: August 8, 2019 | Effective: July 14, 2011

Moved from Policy 3.40 to 13.22 as per General Counsel's instruction.

6.16 / Internal Promotion (Rescinded)

Revised: August 8, 2019 | Effective: July 1, 2005

Rescinded. Replaced by Policy 3.61.

3.38 / Lactation Support for Nursing Mothers

Revised: August 8, 2019 | Effective: March 7, 2011

Initiating Authority:

Human Resources Business Partners.

Summary of Policy or Policy Change:

Revised Policy:

  • Update title to add in word “Lactation: and change “of” to “for”
  • Updated policy purpose
  • Add in definitions – in particular to define what could be used as a “lactation station”

Reason Or Need For Policy:

Goal for all policies are to be reviewed at least every 2-3 years to ensure it is accurate and up to date. This policy was last updated in 2011.

Applicable Laws or Authority (if any):

  1. Department of Labor: Nursing Mothers
  2. K.S.A 65-1,248

Reviewed and Approved by the Following University Stakeholders:

  • Human Resources Business Partner Team –
    • Jamie Olmsted, Leader of Total Rewards
    • Sheryl Propst, Assistant Director
    • Susan Martin, Director of HR Operations and Systems
    • Marcie Holsteen, HR Professional
    • Judy Espinoza, Executive Director HR
  • General Counsel’s Office – Molly Gordon, Associate General Counsel
  • Faculty Senate
  • UP Senate
  • USS Senate
  • Faculty - Jolynn Dowling (International Board Certified Lactation Consultant)

13.21 / Gifts to Employees

Revised: August 8, 2019 | Effective: April 15, 2011

Moved from Policy 3.39 to 13.21 as per General Counsel's instruction.

13.18 / Taxability of Complimentary Tickets

Revised: August 8, 2019 | Effective: July 1, 1997

Moved from Policy 3.11 to 13.18 as per General Counsel's instruction.

7.05 / Employment in University Support Staff Positions (Rescinded)

Revised: August 8, 2019 | Effective: July 1, 1997

Rescinded. Replaced by Policy 3.61.

13.19 / Withholding of Paychecks and Set-off of Amounts Owed

Revised: August 8, 2019 | Effective: July 1, 1997

Moved from Policy 3.14 to 13.19 as per General Counsel's instruction.