WSU Policies and Procedures: What's New

Initiating Authority:

Human Resources

Summary of Policy or Policy Change:

This policy is being revised to to provide clear and consistent guidance with respect to additional compensation and to coincide with newly established earning categories.

Reason Or Need For Policy:

The policy was revised to provide clarity and to reformat the policy to conform with current policy formatting.

Applicable Laws, Authority or WSU Policy (if any):

• Fair Labor Standards Act (FLSA)

The following University Stakeholders were included:

• Budget-David Miller
• Academic Affairs-Rick Muma
• Payroll/Financial Operations-Lois Tatro
• Council of Deans-Rick Muma
• NIAR-John Tomlin
• HRLT-Judy Espinoza
• HRBP Team-Lana Anthis
• OIEC-Christine Taylor
• General Counsel-Stacia Boden / Kelly Herzik

Clarified existing language and provided consistency with the information in the university’s Annual Fire and Safety Report.

Updated links and added section III.B.4 (Food Service).

Initiating authoritity

• Housing and Residence Life

Summary Of Policy Or Policy Change:

This policy is being revised to reflect the current practice of exempting students by counties instead of communities and cities and to add language regarding new residence halls (with Fairmount no longer existing).

Reason or Need for Policy Change:

This policy is being revised to reflect changes made to how students are being exempted from policy to conform with current practice.

Applicable Laws Or Regulatory Or Policy Authority:

None

Other Relevant WSU Policies:

None

Reviewed By The Following University Stakeholders:

• Scott Jensen, Associate Dean of Students
• Aaron Austin, Dean of Students
• Stacia Boden, General Counsel
• Kelly Herzik, Associate General Counsel

Initiating authoritity

• Financial Operations and Business Technology

Summary Of Policy Or Policy Change:

Policy terms updated to reflect current terminology of "payment card."

Reason or Need for Policy Change:

Update policy terminology.

Applicable Laws Or Regulatory Or Policy Authority:

Federal and state payment card data and security laws.

Other Relevant WSU Policies:

WSU Policy 20.18 / Privacy of Financial Information

Reviewed By The Following University Stakeholders:

• Lois Tatro
• Werner Golling
• Stacia Boden, General Counsel

Initiating authoritity

• Finance and Administration (Information Security)

Summary Of Policy Or Policy Change:

This policy is being revised to update data destruction procedures.

Specific changes made were: Adding requirement for data destruction to be in accordance with NIST 800-88

Reason or Need for Policy Change:

This policy was revised to comply with the regulatory requirements of NIST 800-88

Applicable Laws Or Regulatory Or Policy Authority:

N/A

Other Relevant WSU Policies:

N/A

Reviewed By The Following University Stakeholders:

• Werner Golling, VP of Finance and Administration
• Rick Muma, Executive Vice President and Provost
• Misha Jacob-Warren, General Counsel
• Mark Rodee, Chief Information Security Officer
• Ken Harmon, Chief Information Officer
• Shawn Ehrstein, Director, NIAR IT
• David Wright, Chief Data Officer
• John Jones, Director, MRC

Initiating authoritity

• Faculty Senate

Summary Of Policy Or Policy Change:

Specific changes made were: Change to the title and adding in additional information to encompass workload and uniscope.

Reason or Need for Policy Change:

• Charge of the committee: Review faculty review/workload policies-develop a plan for the review prior to the end of 2019 for KBOR.
• The Committee did discuss and review current faculty workload policies. The committee’s annual report, recommendations and next steps can be found on the Senate Webpage.

Applicable Laws Or Regulatory Or Policy Authority:

N/A

Reviewed By The Following University Stakeholders:

• Faculty Senate Workload Taskforce, Committee members:
  • Neal Allen - LAS Social Sciences
  • Rajiv Bagai – Engineering
  • Susan Bray - Applied Studies
  • Cheyla Clawson - Fine Arts
  • Rachel Crane - University Libraries
  • John Hammond - LAS Natural Sciences
  • Paul Harrison – Business
  • Jeff Hayton - LAS Humanities
  • Linda Moody - Health Professions
  • Jeff Pulaski - Fine Arts
• Betty Smith-Campbell - Chair, Past Faculty Senate President
• Ex officio: Dennis Livesay - Dean, Engineering; Past Dean Graduate School; Rick Muma - Provost

Initiating authoritity

• Faculty Senate

Summary Of Policy Or Policy Change:

This policy is being revised to:

• Refer to existing tenure review exceptions as set forth in policy 4.18 and 4.19
• Recognize UniScope Scholarship Model may be used as framework to enhance the description of faculty activities
• Clarify no expectation for review for tenure prior to 6-year rank unless meet one of the exceptions in 4.18 and 4.19, or petition for review is approved by chair and dean

Reason or Need for Policy Change:

Faculty Senate approved policy changes on October 28, 2019.

Applicable Laws Or Regulatory Or Policy Authority:

Kansas Board of Regents “Tenure for Tenure-Track Faculty Appointments” and “Promotions in Academic Rank” policies

Other Relevant WSU Policies:

• WSU Policy 4.18 – Probationary Period
• WSU Policy 4.19 – Tenure Policy

Reviewed By The Following University Stakeholders:

• Faculty Senate
• Dr. Rick Muma, Executive VP / Provost and Professor
• Dr. Linnea Glenmaye, Associate VP and Associate Professor
• Stacia Boden, General Counsel

Initiating authoritity

• Finance and Administration (Information Security)

Summary Of Policy Or Policy Change:

This policy is being revised to make minor modifications.

Specific changes made were:

• Remove reference to “Non-WSU sites” for information on copyright

• Update the Designated Agent for complaints to a general title (Chief Information Security Officer)

Reason or Need for Policy Change:

This policy was revised to update the contact for DMCA complaints from the former CIO, as required by the U.S. Copyright Act

Applicable Laws Or Regulatory Or Policy Authority:

17 U.S.C. 101 et seq./U.S. Copyright Act

Other Relevant WSU Policies:

• WSU Policy 3.35/Copyright
• WSU Policy 9.10/Intellectual Property
• WSU Policy 5.08/Statements on the Professional Rights and Responsibilities of Faculty
• WSU Policy 8.05/Student Code of Conduct
• WSU Policy 19.01/Acceptable Use
• WSU Policy 19.05/University Information Technology Resources and Email

Reviewed By The Following University Stakeholders:

• Werner Golling, VP of Finance and Administration
• Rick Muma, Executive Vice President and Provost
• Misha Jacob-Warren, General Counsel
• Mark Rodee, Chief Information Security Officer
• Ken Harmon, Chief Information Officer
• Shawn Ehrstein, Director, NIAR IT
• David Wright, Chief Data Officer
• John Jones, Director, MRC
• Mark Rodee, Chief Information Security Officer
• Werner Golling, VP for Finance and Administration
• Rick Muma, Executive Vice President and Provost
• Office of General Counsel

Initiating authoritity

• Faculty Senate

Summary Of Policy Or Policy Change:

Specific changes made were: Combining 4.31 / Faculty Evaluation policy and 4.34 / Dismissal for Cause policy.

Reason or Need for Policy Change:

To update and provide greater clarity on how these two policies work together.

Applicable Laws Or Regulatory Or Policy Authority:

KBOR Policy, II.D.4.a. N/A

K.S.A. § 75-201 N/A

Other Relevant WSU Policies:

• WSU Policy 4.31 Faculty Evaluation policy.

Reviewed By The Following University Stakeholders:

• Faculty Senate Faculty Affairs Committee
• Linnea GlenMaye, Associate Vice President, Academic Affairs
• Stacia Boden, General Counsel
• Rebecca Reiling, Human Resources Business Partner