WSU Policies and Procedures: What's New

Initiating Authority:

Human Resources.

Summary of Policy or Policy Change:

This is a new policy with supporting procedure and forms on the Human Resources website; created to define volunteers and provide guidance on managing the relationship.

Reason Or Need For Policy:

The University utilizes volunteers frequently. This policy clearly defines who may and may not provide volunteer services to be in compliance with DOL. This policy also provides a form to capture volunteer event information and a description of duties, and a Volunteer Agreement and Release form.

Applicable Laws or Authority (if any):

DOL Fact sheet #14A: Non-Profit Organizations and the Fair Labor Standards Act

The following University Stakeholders were included:

• Human Resources Leadership Team –
  • Jamie Olmsted, Leader of Total Rewards
  • Sheryl Propst, Assistant Director
  • Susan Martin, Director of HR Operations & Systems
  • Marcie Holsteen, Human Resources Professional
  • Judy E Espinoza, Director of Human Resources
• General Counsel’s Office – Molly Gordon, Associate General Counsel
• Faculty Senate
• UP Senate
• USS Senate
• Office of Institutional Equity and Compliance

Moved from Policy 3.10 to 13.17 as per General Counsel's instruction.

Moved from Policy 3.28 to 13.20 as per General Counsel's instruction.

Moved from Policy 3.40 to 13.22 as per General Counsel's instruction.

Rescinded. Replaced by Policy 3.61.

Initiating Authority:

Human Resources Business Partners.

Summary of Policy or Policy Change:

Revised Policy:

• Update title to add in word “Lactation: and change “of” to “for”
• Updated policy purpose
• Add in definitions – in particular to define what could be used as a “lactation station”

Reason Or Need For Policy:

Goal for all policies are to be reviewed at least every 2-3 years to ensure it is accurate and up to date. This policy was last updated in 2011.

Applicable Laws or Authority (if any):

1. Department of Labor: Nursing Mothers
2. K.S.A 65-1,248

Reviewed and Approved by the Following University Stakeholders:

• Human Resources Business Partner Team –
  • Jamie Olmsted, Leader of Total Rewards
  • Sheryl Propst, Assistant Director
  • Susan Martin, Director of HR Operations and Systems
  • Marcie Holsteen, HR Professional
  • Judy Espinoza, Executive Director HR
• General Counsel’s Office – Molly Gordon, Associate General Counsel
• Faculty Senate
• UP Senate
• USS Senate
• Faculty - Jolynn Dowling (International Board Certified Lactation Consultant)

Moved from Policy 3.39 to 13.21 as per General Counsel's instruction.

Moved from Policy 3.11 to 13.18 as per General Counsel's instruction.

Rescinded. Replaced by Policy 3.61.

Moved from Policy 3.14 to 13.19 as per General Counsel's instruction.