WSU Policies and Procedures: What's New

Initiating Authority:

General Counsel.

Summary of Policy or Policy Change:

Policy maintenance to update Links and add revision dates sections.

The following University Stakeholders were included:

• General Counsel’s Office — Stacia Boden

Initiating Authority:

Human Resources Business Partners.

Summary of Policy or Policy Change:

Revised Policy:

• Update title to add in word “Lactation: and change “of” to “for”
• Updated policy purpose
• Add in definitions – in particular to define what could be used as a “lactation station”

Reason Or Need For Policy:

Goal for all policies are to be reviewed at least every 2-3 years to ensure it is accurate and up to date. This policy was last updated in 2011.

Applicable Laws or Authority (if any):

1. Department of Labor: Nursing Mothers
2. K.S.A 65-1,248

The following University Stakeholders were included:

• Human Resources Business Partner Team –
  • Jamie Olmsted, Leader of Total Rewards
  • Sheryl Propst, Assistant Director
  • Susan Martin, Director of HR Operations and Systems
  • Marcie Holsteen, HR Professional
  • Judy Espinoza, Executive Director HR
• General Counsel’s Office – Molly Gordon, Associate General Counsel
• Faculty Senate
• UP Senate
• USS Senate
• Faculty - Jolynn Dowling (International Board Certified Lactation Consultant)

Date Policy Request:

Oct. 3, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

Policy maintenance to update position titles and add revision dates sections.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel
• Human Resources – Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

Initiating Authority:

General Counsel.

Summary of Policy or Policy Change:

Policy maintenance to update Links and add revision dates sections.

Applicable Laws or Authority (if any):

N/A

The following University Stakeholders were included:

• General Counsel’s Office: Stacia Boden

Date Policy Request:

Oct. 3, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

Policy maintenance to update position titles and add revision dates sections.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel
• Human Resources – Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

Date Policy Request To PET:

October 3, 2023

This is a change to an existing policy.

Current Policy Title:

8.21 / Accommodations for Pregnant and Parenting Students

Revised Policy Title:

8.21 / Pregnant and Parenting Students

Last Revised Date Of Policy:

May 21, 2018

Initiating Authority:

Office of Student Accommodations and Testing and Office of Civil Rights, Title IX & ADA Compliance

Summary Of Policy Or Policy Change:

This policy is being revised to clarify the services and accommodations available to students who are pregnant or have a pregnancy-related condition, and parenting students, and to ensure compliance with federal laws and regulations. Further the procedures for requesting services and accommodations for pregnancy, pregnancy-related conditions, and parenting students were updated, including clarification as to which offices requests should be submitted and to which office(s) appeals should be made. These updates are consistent with the current policy, but required clarification. The title of the policy was updated to accurately reflect the scope of the policy. General updates were also made to language and organization for purposes of overall clarity, and to conform with WSU's standard policy format.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

Revisions to this policy were necessary to clarify what services and/or accommodations are available to students who are pregnant or have a pregnancy-related condition, and parenting students, and from which offices those services should be requested.

Applicable Laws Or Regulatory Or Policy Authority:

• Americans with Disabilities Act of 1990
• Title IX of the Education Amendments of 1972
• Section 504 of the Rehabilitation Act of 1973
• Pregnancy Workers Fairness Act

Other Relevant WSU Policies:

• WSU Policy 3.38 / Lactation Support for Employees
• WSU Policy 4.19 / Tenure Policy

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel - Stacia Boden
• Office of Civil Rights, Title IX & ADA Compliance - Courtney McHenry
• Office of Student Accommodations and Testing - Isabel Medina Kaiser
• Academic Affairs - Linnea GlenMaye
• Office of Student Engagement - Gabriel Fonseca
• Faculty Senate - Jolynn Dowling (shared)
• Staff Senate - Jason Bosch (shared)

Owner Of Policy Request For Questions:

Stacia Boden, General Counsel

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the WSU Policies and Procedures, including the above listed policies, to address the following:

• Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
• Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
• Contact information updates.
• Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel
• Office of Civil Rights, Title IX & ADA Compliance – Courtney D. McHenry
• Office of Student Accommodations and Testing – Isabel Medina Keiser
• Human Resources – Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the WSU Policies and Procedures, including the above listed policies, to address the following:

• Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
• Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
• Contact information updates.
• Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel
• Office of Civil Rights, Title IX & ADA Compliance – Courtney D. McHenry
• Office of Student Accommodations and Testing – Isabel Medina Keiser
• Human Resources – Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

Date Policy Request To Pet:

August 22, 2023

Current Policy Title:

11.06 / Naming Of University Facilities

Revised Policy Title:

11.06 / Naming And Dedication Of University Facilities

Last Revised Date Of Policy:

February 13, 2017

Initiating Authority:

The University President

Summary Of Policy Or Policy Change:

This policy is being revised to comply with KBOR's updated policy on naming University facilities, which requires KBOR approval in many circumstances and has specified further requirements for naming facilities. Additional procedures have also been added for review of dedication signage and for other compliance matters, including trademark and copyright restrictions, and whether KBOR approval is required. The additional procedures are consistent with current practice. And finally, the policy is being updated with the current standard form for University policies.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The current policy, which places the authority to approve the naming of University facilities/buildings, solely with the University President, is in conflict with KBOR Policy, Ch. II, Section E.13, Naming of Buildings, Facilities, and Campuses, which places such authority in many circumstances with the Board of Regents. In addition, the current policy provides very little guidance in regard to dedication signage, including how to handle sitting presidents who are not inaugurated and KBOR members that have been appointed but have not yet taken office.

Applicable Laws Or Regulatory Or Policy Authority:

• KBOR Policy, Ch. II, Section E.13, Naming of Buildings, Facilities, and Campuses

Other Relevant Wsu Policies:

• WSU Policy 20.11 / Use of the University's Name, Seal, Logos or Marks

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel - Stacia Boden
• Strategic Communications - Shelly Coleman-Martins
• Facilities Planning - Emily Patterson
• Foundation - Elizabeth King
• Faculty Senate - Jolynn Dowling (shared)
• Staff Senate - Jason Bosch (shared)

Other Notes For Consideration:

N/A

Owner Of Policy Request For Questions:

Strategic Communications and General Counsel Office

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the WSU Policies and Procedures, including the above listed policies, to address the following:

• Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
• Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
• Contact information updates.
• Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel
• Office of Civil Rights, Title IX & ADA Compliance – Courtney D. McHenry
• Office of Student Accommodations and Testing – Isabel Medina Keiser
• Human Resources – Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden