WSU Policies and Procedures: What's New

Initiating Authority:

General Counsel.

Summary of Policy or Policy Change:

Policy maintenance to update Links and add revision dates sections.

The following University Stakeholders were included:

• General Counsel’s Office — Stacia Boden

Initiating Authority:

General Counsel.

Summary of Policy or Policy Change:

Policy maintenance to update Links and add revision dates sections.

Applicable Laws or Authority (if any):

N/A

The following University Stakeholders were included:

• General Counsel’s Office: Stacia Boden

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the WSU Policies and Procedures, including the above listed policies, to address the following:

• Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
• Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
• Contact information updates.
• Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel
• Office of Civil Rights, Title IX & ADA Compliance – Courtney D. McHenry
• Office of Student Accommodations and Testing – Isabel Medina Keiser
• Human Resources – Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the WSU Policies and Procedures, including the above listed policies, to address the following:

• Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
• Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
• Contact information updates.
• Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel
• Office of Civil Rights, Title IX & ADA Compliance – Courtney D. McHenry
• Office of Student Accommodations and Testing – Isabel Medina Keiser
• Human Resources – Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the WSU Policies and Procedures, including the above listed policies, to address the following:

• Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
• Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
• Contact information updates.
• Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel
• Office of Civil Rights, Title IX & ADA Compliance – Courtney D. McHenry
• Office of Student Accommodations and Testing – Isabel Medina Keiser
• Human Resources – Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

Date Policy Request To Pet:

August 22, 2023

Current Policy Title:

2.11 / Deactivation of Courses

Revised Policy Title:

2.11 / Inactivation of Courses

Last Revised Date Of Policy:

Effective July 01, 1997

Initiating Authority:

The Office of the Registrar

Summary Of Policy Or Policy Change:

This policy is being revised to remove the procedures from the policy, update the policy and processes to reflect the current practices, and to include a reference to the Curriculum Change Guidelines.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

Requested by University Registrar

Applicable Laws Or Regulatory Or Policy Authority:

N/A

Other Relevant Wsu Policies:

Curriculum Change Guidelines

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel - Stacia Boden

• University Registrar & Director of Enrollment Services - Gina Crabtree

• Faculty Senate - Notice of Revisions

Staff Senate - Notice of Revisions

Other Notes For Consideration:

Policy changes were not substantive. Shared governance was notified of policy change.

Owner Of Policy Request For Questions:

Gina Crabtree

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the WSU Policies and Procedures, including the above listed policies, to address the following:

• Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
• Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
• Contact information updates.
• Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel
• Office of Civil Rights, Title IX & ADA Compliance – Courtney D. McHenry
• Office of Student Accommodations and Testing – Isabel Medina Keiser
• Human Resources – Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the WSU Policies and Procedures, including the above listed policies, to address the following:

• Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
• Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
• Contact information updates.
• Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel
• Office of Civil Rights, Title IX & ADA Compliance – Courtney D. McHenry
• Office of Student Accommodations and Testing – Isabel Medina Keiser
• Human Resources – Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

Date Policy Request To Pet:

August 22, 2023

Current Policy Title:

11.06 / Naming Of University Facilities

Revised Policy Title:

11.06 / Naming And Dedication Of University Facilities

Last Revised Date Of Policy:

February 13, 2017

Initiating Authority:

The University President

Summary Of Policy Or Policy Change:

This policy is being revised to comply with KBOR's updated policy on naming University facilities, which requires KBOR approval in many circumstances and has specified further requirements for naming facilities. Additional procedures have also been added for review of dedication signage and for other compliance matters, including trademark and copyright restrictions, and whether KBOR approval is required. The additional procedures are consistent with current practice. And finally, the policy is being updated with the current standard form for University policies.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The current policy, which places the authority to approve the naming of University facilities/buildings, solely with the University President, is in conflict with KBOR Policy, Ch. II, Section E.13, Naming of Buildings, Facilities, and Campuses, which places such authority in many circumstances with the Board of Regents. In addition, the current policy provides very little guidance in regard to dedication signage, including how to handle sitting presidents who are not inaugurated and KBOR members that have been appointed but have not yet taken office.

Applicable Laws Or Regulatory Or Policy Authority:

• KBOR Policy, Ch. II, Section E.13, Naming of Buildings, Facilities, and Campuses

Other Relevant Wsu Policies:

• WSU Policy 20.11 / Use of the University's Name, Seal, Logos or Marks

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel - Stacia Boden
• Strategic Communications - Shelly Coleman-Martins
• Facilities Planning - Emily Patterson
• Foundation - Elizabeth King
• Faculty Senate - Jolynn Dowling (shared)
• Staff Senate - Jason Bosch (shared)

Other Notes For Consideration:

N/A

Owner Of Policy Request For Questions:

Strategic Communications and General Counsel Office

Date Policy Request To Pet:

August 22, 2023

Current Policy Title:

20.12 / Usage of Multi-Passenger Vans

Revised Policy Title:

N/A

Last Revised Date Of Policy:

November 1, 2006

Initiating Authority:

The Vice President for Finance and Administration

Summary Of Policy Or Policy Change:

Rescind policy.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

This policy has been combined with Policy 20.19 / Driving State Vehicles. Accordingly, this policy will need to be rescinded along with the approval of the revisions to Policy 20.19. Please see WSU Policy Approval Cover Page for Policy 20.19 for a complete description of the revisions and need for rescission.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant Wsu Policies:

WSU Policy 20.19 / Driving State Vehicles

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

Office of the General Counsel - Stacia Boden

Other Notes For Consideration:

Owner Of Policy Request For Questions:

General Counsel Office