Higher Education Tax Credit (1098-T) and W-9S Information

The form 1098-T is an IRS (Internal Revenue Service) form provided to students who enroll in classes at Wichita State University. The Taxpayer Relief Act of 1997 (TRA97) established two education tax credits: the Hope Credit for students enrolled in one of the first two years of post-secondary education and who are carrying at least a half-time workload while pursuing an undergraduate degree; and the Lifetime Learning Credit for students who take one or more classes from a college/university to pursue an undergraduate or graduate degree. Form 1098-T supplies a portion of the information needed by taxpayers to claim the Hope and Lifetime tax credits. By Federal law, this form needs to be mailed to the student by January 31 of each year. In addition, students are able to access the form online and print additional copies as necessary.

By signing up for an electronic 1098-T, you will be able to access it as soon as it is published. Log in to your Student Account Suite* to give consent to receive your 1098-T form electronically and to view your 1098-T form.

For those not signed up for an electronic 1098-T, the form will be mailed to the current address that WSU has on file for the student. If the student has moved without correcting the mailing address with WSU, he or she may not receive the form. Address information can be corrected through the Registrar's Office located in Jardine Hall on the 1st floor in person or by calling (316) 978-3055.

Please note that not all of the boxes on the form 1098-T will contain numbers. Federal law requires Wichita State University to report either the amounts billed to students, or the amounts paid by students. WSU has elected to report the amounts billed to students. We report the amounts billed on a calendar year basis. This means that tuition charges billed in December for the following Spring term will be reported in the calendar year they are billed, not the calendar year the classes are actually taken. WSU will also report the amount of financial aid received that the student does not need to repay. This means that loans are not included in the reported financial aid amount. Financial aid will be reported on the form 1098-T for the calendar year it is disbursed, not the year it is awarded.

For questions, please call (316) 978-3333 or email us at WSUAccountsReceivable@wichita.edu, or you may write us at WSU Accounts Receivable, 1845 Fairmount, Wichita, KS 67260-0038.

How to Access Your 1098-T

  1. Go to myWSU.wichita.edu*
  2. Enter your myWSU and password
  3. Click "Login to myWSU"
  4. Click on "myFinances" tab
  5. Click on "Student Account Suite"
  6. Access the form from the "Homepage" or the "eStatements" tab
  7. Click "View"
  8. The form 1098-T will appear on the screen in a PDF which can then be printed and used by the student.

How to Access Your Previous 1098-T (2014 and older)

Access your 1098-T Online With Your Pin #

WSU has contracted with Heartland Campus Solutions (formerly ECSI) to process and mail the form 1098-T. Heartland Campus Solutions also maintains the website that students may access to obtain additional copies of the form for current and previous years. Neither Heartland Campus Solutions nor WSU are able to assist you in claiming the education tax credit beyond providing the form 1098-T. Please consult your tax preparation professional for assistance in claiming the credit.
If additional copies are needed of the form 1098-T for the current or previous years, please follow these instructions to access the form, which may then be printed by the student.
  1. Go to https://www.heartlandecsi.com/*
  2. Enter School Code 4x, Account Number (SSN) and Pin #
  3. Click "Log in"
  4. Click on "View Tax Information"
  5. Select the year for which you wish to retrieve the form 1098-T and click "View"
  6. The form 1098-T will appear on the screen which can then be printed and used by the student.

I don't have my pin #, what do I do?

  1. Go to https://www.heartlandecsi.com/*
  2. Enter School Code 4x
  3. Click on "Need Help Logging In"
  4. Fill in the Correct Information and Click Submit
  5. The WSU School Code and Student credentials are shown to log in. (The password is the PIN # needed to log in.)

Form W-9S (Request for Student's or Borrower's Taxpayer Identification Number and Certification)

Your social security number is required for accurate IRS education tax credit reporting. Students (who have not already provided this information) must complete, sign, and return this form to the WSU Accounts Receivable Office (in Jardine Hall) or mail to: Accounts Receivable, 1845 Fairmount, Campus Box 38, Wichita, KS 67260-0038.

Click here to download the W-9S*

Click here to view the Sample W-9S*

International Students

If you are an international student at WSU on visa, please disregard the 1098-T notice. Please keep it with your records. No response is needed.

The WSU International Office has purchased software known as Glacier Tax Prep which is a web-based tax return preparation system designed exclusively for foreign students, scholars, teachers, researchers, trainees, and their dependents who are nonresident aliens to aid in preparing U.S. federal income tax forms 1040NR and 1040NR-EZ. For the foreign visitors to the U.S., Glacier Tax Prep is designed to take the time and confusion out of filing a U.S. tax return. Questions - Please contact the International Office at 316-978-3232.

About U.S. Tax*

Glacier Tax Prep*

Nonresident Aliens Tax Filing Info*

Tax Treaties*

Other Resources

  1. IRS*
  2. NACUBO*
  3. NASFAA*

* This link leaves the WSU Accounts Receivable website.