Accounts Payable

Invoice Control Document (ICD)


Instructions for completing an Invoice Control Document (ICD)


Sales Tax Exempt Certificate


       Complaint to Vendor Form


Prior Authorization Forms

Sole Source Prior Auth Form 

Word Format

Fillable PDF Format 

Off Contract or State Use Waiver Prior Authorization Form   

Word Format

Fillable PDF Format


Other Forms and Related Documents

Contract Cover Sheet (fillable pdf)


Business Procurement Card (BPC) Program

BPC Application - (revised 06/2019)


BPC Account Change Request Form (fillable pdf) - when requesting a change be processed on a current account


Visa Dispute Form - forward completed form and any additional correspondence related to the dispute to Purchasing Box 12 (do not email)


Sales Tax Exemption Certificate


 UMB Bank Contact Information

UMB Bank Contact Information - for reporting a lost or stolen card


UMB Website - to register your BPC account


Instructions on how to register your BPC card 


Accounts Payable and Travel Office

 The WSU Accounts Payable and Travel office are responsible for reviewing and reconciling all BPC transactions. Any questions related to submission of supporting documentation, verifying account codes, submission processing questions or specific questions related to Travel. You can contact them directly at  316-978-3070 or by email at either or 


Documentation and Submission Processes

Vehicle Rental

When reserving a vehicle with a State issued BPC, you will need to refer to the designated discount number for State of Kansas contracted rates.


  For Enterprise rentals use the following discount numbers based upon the applicable situation:

  • XZ51WSU - use when renting a Car, Minivan or SUV
  • XZ51WSC - use when renting a Truck, Cargo or 15 Passenger Van

   For Hertz Rentals use 1978737 regardless of which type of vehicle you are renting


Methods of Booking A Vehicle Rental: 

  • Contact Sunflower Travel  1-316-733-2753 or send email to 
  • Call Reservations Hotline
    • Hertz - 1-888-704-4473 OR Enterprise – 1-800-264-6350
  • Online access at  OR
  • Walk-In to your nearest local Hertz or Enterprise location
  • Enterprise has provided a summary sheet with all information and an embedded link you can click on to make your reservations. 

If you encounter a problem with the WSU Purchasing website, we want to know about it. Please email us at . Using this email makes sure that everybody on our team is aware of the problem and ensures that the correct personnel are able to deal with the problem in a timely manner