Accounts Payable

Invoice Control Document (ICD)

 

Instructions for completing an Invoice Control Document (ICD)

 

Sales Tax Exempt Certificate

 

       Complaint to Vendor Form

  

Prior Authorization Forms

Sole Source Prior Auth Form 

Word Format

Fillable PDF Format 

Off Contract or State Use Waiver Prior Authorization Form   

Word Format

Fillable PDF Format

 

Other Forms and Related Documents

Contract Cover Sheet (fillable pdf)

 

Business Procurement Card (BPC) Program

BPC Application - (revised 06/2019)

 

BPC Account Change Request Form (fillable pdf) - when requesting a change be processed on a current account

 

Visa Dispute Form - forward completed form and any additional correspondence related to the dispute to Purchasing Box 12 (do not email)

     

Sales Tax Exemption Certificate

  

 UMB Bank Contact Information

UMB Bank Contact Information - for reporting a lost or stolen card

 

UMB Website - to register your BPC account

 

Instructions on how to register your BPC card 

 

Accounts Payable and Travel Office

 The WSU Accounts Payable and Travel office are responsible for reviewing and reconciling all BPC transactions. Any questions related to submission of supporting documentation, verifying account codes, submission processing questions or specific questions related to Travel. You can contact them directly at  316-978-3070 or by email at either accountspayable@wichita.edu or wsutraveloffice@wichita.edu 

 

Documentation and Submission Processes

Vehicle Rental

When reserving a vehicle with a State issued BPC, you will need to refer to the designated discount number for State of Kansas contracted rates.

 

  For Enterprise rentals use the following discount numbers based upon the applicable situation:

  • XZ51WSU - use when renting a Car, Minivan or SUV
  • XZ51WSC - use when renting a Truck, Cargo or 15 Passenger Van

   For Hertz Rentals use 1978737 regardless of which type of vehicle you are renting

 

Methods of Booking A Vehicle Rental: 

  • Contact Sunflower Travel  1-316-733-2753 or send email to loleary@sunflowertravel.com 
  • Call Reservations Hotline
    • Hertz - 1-888-704-4473 OR Enterprise – 1-800-264-6350
  • Online access at www.hertz.com  OR  www.enterprise.com
  • Walk-In to your nearest local Hertz or Enterprise location
  • Enterprise has provided a summary sheet with all information and an embedded link you can click on to make your reservations. 

If you encounter a problem with the WSU Purchasing website, we want to know about it. Please email us at purchasing.office@wichita.edu . Using this email makes sure that everybody on our team is aware of the problem and ensures that the correct personnel are able to deal with the problem in a timely manner