General Information


School of Music Information

Recruiting & Communications Request Form



Faculty Handbook

Faculty Information

Mission Statement

The Wichita State University School of Music is an applied learning community of musicians who fulfill professional goals and become lifelong advocates for the arts.

  1. Members of the School of Music who hold the rank of Professor, Associate Professor, Assistant Professor, Associate Educator, Assistant Educator, or Lecturer constitute the voting faculty.
  2. Both individually and as a body the faculty is responsible for carrying out the department’s mission in accordance with the policies and procedures of the School of Music, the College of Fine Arts, and the Graduate College.  Individual faculty members fulfill these responsibilities in accordance with the University’s policy on professional ethics and academic responsibility.
  3. The School of Music distributes teaching and service assignments to faculty and provides guidance through periodic reviews to ensure that all faculty are participating appropriately and equitably in the teaching, research and service missions of the School, College, and University.
Faculty Meetings
  1. Faculty are expected to make themselves available for meetings as scheduled and announced at the beginning of the fall semester. Inability to attend because of irresolvable conflict should be indicated by a note to the Director.
  2. Those members of the faculty present at a regular meeting shall constitute a quorum.
  3. Faculty meetings shall be conducted according to Robert’s Rules of Order, and the meeting is normally chaired by the Director.
  4. The minutes of the faculty meetings shall be taken by a staff member and distributed via email.
  5. Agenda items may be placed by any faculty member.
Faculty Committees
School of Music faculty may not be elected or appointed to more than two standing departmental committees. 
  1. Music Advisory Council (MAC)
  2. Recruitment (chaired by the Assistant Director)
  3. Promotion and Tenure Review Committee
Faculty Absences
  1. Sick Leave with pay is a feature of the faculty benefits package. Sick Leave must be reported through the Web Leave Reporting. On the Faculty/Staff page of MYWSU, in the Employee Self-Service box, click on Leave Report.
  2. It is the responsibility of each faculty member to report sick leave when illness has prevented him/her from meeting scheduled class sessions or lessons, etc. Sick leave must be submitted in 4-hour increments.
  3. Please notify School of Music Director and staff, by email, to report an absence so a note can be placed on appropriate classroom and studio doors.
  4. Please avoid scheduling any activities that will take you off campus or otherwise put you in conflict with the following:
    1. Music Scholarship Auditions - recruitment events staged by the School of Music; dates will be posted in the School of Music event calendar.
    2. Pre-Registration Advising (check the University Calendar, or with the Music Undergraduate Advisor for specific dates).
    Sabbatical, Leave Without Pay:  Sabbatical                                                                                                                                                                                                Other Leave:  Family, Personal, Shared, Request for Time: Other Leave
Annual Faculty Evaluation
  1. Regular student surveys of teaching are required for all untenured and tenured faculty on unclassified appointments. The Board of Regents has placed this evaluation at a priority level. Additionally, the Dean will not recommend salary increases without teaching evaluations.
  2. Required untenured faculty evaluations: Evaluations for the Spring semester are used for the Fall semester process. Prior to the untenured annual review (about second week of October) untenured faculty should also seek student evaluations of any current classes that were not in their spring semester assignment, even though the evaluations will reflect only the first half of the semester.
  3. Performance Evaluation Forms (FAR): FAR Report
  4. Standing Committees: Standing Committees
Faculty Advising
Advising by faculty includes pre-registration, registration, on-going according to faculty appointment. Among these needs are effective advising and provision of solid academic and personal support to students. Each faculty member is expected to function in the advising process (outlined below) and has a personal responsibility and stake in matters related to recruitment and retention, irrespective of specific teaching assignments.Being accessible to students to answer questions, provide guidance, and facilitate learning outside of the classroom.  Faculty are encouraged to post regular office hours and to also be available by appointment.

Advising for Undergraduate Music Students

  1. One Stop is the first contact for first-year students. Students will work with the One Stop Advisor to learn about required courses, graduation requirements, WSU resources and WSU policies and procedures. 
  2. Transfer students and all other undergraduate students will work with the Undergraduate Music Advisor.
  3. During the first semester of enrollment, students will be assigned to a faculty advisor. The applied professor is the primary advisor for all Bachelor of Music majors. All Bachelor of Music Education majors are assigned to a music education faculty member as determined by their area of study for their primary advisor.
  4. Students should meet at least once per semester with primary advisor to guide students on their degree path.
  5. At any time, the Music Undergraduate Advisor may assist the students with any questions they may have.

Advising for Graduate Music Students

All graduate students initially contact the music graduate coordinator for the admissions process and the assignment of their faculty advisor. The music graduate coordinator handles all student records and plans of study for the duration of the students' academic career. Faculty advisors provide guidance and mentoring for students.

Student Recruitment/Retention
Recruitment and retention are of critical importance to all programs and personnel of the School of Music; participation is expected of regular faculty.

Each faculty member is expected to participate in the recruiting process. Studio faculty have a primary responsibility to recruit their applied specialty; but they should also take part in general recruitment functions. Non-applied faculty, particularly, are expected to participate in general recruiting activities such as correspondence, alumni receptions, booth attendant at promotional displays (conventions, arts fairs, etc.), although this activity is not restricted to the academic faculty.The Recruitment and Communications Specialist (RCS) serves as the liaison with the university Admissions office.  When students who identify themselves as interested in music to Admissions, Admissions will contact our Recruitment and Communications Specialist to schedule a tour, observe classes/rehearsals, and meeting with applicable applied faculty.The RCS will maintain a prospective pool database that includes all prospective students divided by area.  This database will be shared with faculty.  Faculty are also requested to share pertinent information with the RSC to keep the database updated.There are three scheduled Undergraduate Audition Days.  Other arrangements may be made if student(s) are not available on those three dates.

Effective retention is based on positive, productive teaching, advising, and meeting student needs.
Faculty Load for Teaching Responsibilities

The published teaching load expectation for the university is 12 load hours (maximum).  The School of Music subscribes to NASM guidelines for teaching loads. Load hours are normally equated with contact hours-per-week for class teaching^ and directing large ensembles. Faculty are expected to have a load that amounts to 40 work week hours. Teaching/Release should equal 36 work week hours with the additional 4 work week hours being reserved for committee work. Activities such as committee work, recruiting, and individual faculty performances do not receive load credit; they are acknowledged under categories such as "professional/scholarly/artistic activity" or "service" in annual merit summaries. They are nevertheless a university expectation and are considered in the assessment of merit on the general formula:

  • 65% for teaching
  • 20% for professional/scholarly/artistic activity
  • 15% for service

Exceptions to this policy may be negotiated with the Director, who will then discuss with the Dean of CFA.The courses in the School of Music fall into four teaching categories based upon their primary instructional function: Musicology/Music Theory (MUSC), Music Applied (MUSA), Music Performance (MUSP) and Music Education (MUSE). They have different loads based upon their instructional delivery.Musicology/Music Theory (MUSC) courses are traditional lecture-based courses.

MUSC courses are loaded based upon the meeting time with two hours of preparation per in class meeting time.

Example: A course that meets for 3 - 50 minute sessions receives an additional 6 hours of preparation time = 9 work week hours or 3 load hours.Music Applied (MUSA) courses are one-on-one lessons. According to NASM guidelines, 18 lessons constitutes a full load. 18 - 50 minute lessons with one hour of prep for each lesson amounts to 36 work week hours for MUSA faculty. Weekly masterclasses, recital preparation, jury preparation, recitals, and juries, are included in the 36 work week hours and are not given extra load. Faculty teaching courses outside of MUSA will have their loads calculated accordingly so as not to exceed the 36 work week hour maximum.

Music Performance (MUSP) courses are experiential, ensemble-based, laboratory, or performance literature courses.
These courses are not classified as lecture-based courses and only receive one hour of preparation per in-class meeting time.
Example: A course that meets for 4 hours will receive 4 hours of preparation time which is 8 work week hours.

Music Education (MUSE) are a combination of technique, laboratory, methods, or lecture courses.
Based upon their instructional purpose and function, some MUSE courses will be given two hours of preparation per meeting time whereas others will be given one hour of preparation per meeting time. These allocations will be determined with the Director of the School of Music.Some special considerations:

  • One-half load hour of credit is acknowledged for each student teacher supervised.
  • Based on general university policy, six separate enrollments in special topics, projects, blue-card classes, or theses, will equal one load hour upon special arrangement with the Director.
  • Release time may be considered for performance in faculty artist ensembles if certain agreed criteria are met.
  • Assigned administrative responsibilities (e.g., Area Coordinator) are considered in assessing over-all faculty load.

^This principle is modified for applied instruction in class setting (e.g., class guitar, class voice, class piano, etc.).

Tenure-Track Appointments

Faculty members on tenure-track appointments are expected to engage in teaching, creative/scholarly activity, and service. The specific arrangements of their appointment will be determined with the Director of the School of Music as approved by the Dean of the College of Fine Arts. They are also expected to complete a Faculty Annual Review (FAR) which assists the Director in assessing their progress towards tenure and promotion. Faculty in these appointments will be subject to a mid-tenure review in their third year of appointment.

Non-Tenure Track Appointments

Faculty members on non tenure-track appointments are expected to engage in teaching and service as deemed appropriate and as determined with the Director of the School of Music. No creative/scholarly activity is expected of non-tenure track appointees.

Course Meeting Time Requirements

Per university policy, the minimum amount of meeting time for courses is one- 50-minute contact session per week for 15 weeks per credit hour.

  • 1 credit courses = 15 – 50-min. sessions (50 min. per week) = 750 min. of instructional time per semester
  • 2 credit courses = 30 – 50-min. sessions (100 min. per week) = 1500 min. of instructional time per semester
  • 3 credit courses = 45 – 50-min. sessions (150 min. per week) = 2250 min. of instructional time per semester

Summer employment

Teaching in the Summer Session is contingent on the needs of the School Music and the resources available.

Faculty Course Syllabus

Faculty must create a syllabus for every course taught.  Course syllabi must be submitted by 20th day each semester.  A template is on the  faculty syllabus template page.

Academic and Exam Calendars

Academic Calendars, approved by the Kansas Board of Regents, can be found at Academic and Exam Calendar Waivers page.

Final Exam Schedule for fall and spring semesters are published at the Academic Calendar page.

Applied Teaching

Guidelines and Expectations for Applied Studio Instruction

Applied study expectations, proficiency levels (scales, technical, and literature requirements), and general studio policies regarding preparation, grading, attendance, make up lessons, etc. are to be discussed with each student at the beginning of fall semester, with appropriate updates during the spring semester.

  1. Jury process, grading system, impact on semester grade.
  2. Advancement in applied proficiency (spring semester jury).
  3. Semester performance goals.
  4. Proficiency expectations for Qualifying Recital (BM) or Senior Recital (BME).
  5. Recital requirements and preparation (Qualifying Recital; Senior Recital; Graduate Recital).
  6. Special circumstances (e.g., faculty absence for performance, professional meetings, etc.) and make-up plans, adjustment, etc.

Proficiency expectations for continuing in the performance program as a major: applied professor is responsible for making it understood that the annual permission to continue performance degree is determined by the applied professor and jury’s evaluation of student progress in meeting proficiency requirements.  This is in the students record kept with the Undergraduate Music Advisor.  Jury may consider such extenuating circumstances as it deems appropriate; the applied professor will lead the discussion.

Studio instruction translates to load hours as follows:

  • 112 and 712 Non-major enrollment (1 credit hours).... .33 load hours each. Provide a 30-minute lesson per week. Instructors may opt to teach longer lessons at their discretion, but without additional load credit. No requirement for semester jury examination unless specifically directed by instructor.
  • 231, 431, 731 Music major secondary enrollment. (1 credit hour) .33 load hours each. Provide a 30-minute lesson per week. Instructors may opt to teach longer lessons at their discretion, but without additional load credit. No requirement for semester jury examination unless specifically directed by instructor.
  • 232, 252, 432, 452, 732 Music major enrollment (2 credit hours) .5 load hours each. Provide a 50-minute lesson per week minimum plus master class. Instructors may opt to teach longer lessons at their discretion, but without additional load credit. Required enrollment for BME and for BM up to junior proficiency.
  • 233, 433, 734 Music major enrollment. Provide a 50-minute lesson per week miniumum plus master class and technique class.  Instructors may opt to teach longer lessons at their discretion, but without additional load credit. 
  • 434, 734 Music major enrollment (4 credit hours) 1.0 load hours each. Provide two 30-minute lessons per week or one extended lesson (exceeding 60-minutes) plus master class and a techniqe class. Same option for additional lesson time cited above. Required enrollment for BM performance majors with approved junior proficiency, and for students following graduate performance emphasis.

The Director will work with each faculty member to create a preliminary load report for the following fall/spring semester.  This workload report communicates courses assigned, including a prediction of enrollment for studios and under-enrolled sections.  Load calculations are put in a formula. Between the start of the semester and the 20th day of classes, faculty must review all course rosters for accuracy.  If a student is participating in class meetings, rehearsals, or lessons and not appearing on the course roster, faculty should notify the Director so that the student can register appropriately.  Due to liability issues, all students participating in class meetings, rehearsals, or lessons must be registered in the course (even if for 0 credit).  If a student is enrolled and not attending please notify the School Director after the third missed class.

After the 20th day of classes, the Director will send each faculty member a Load Report for the semester based on the course enrollment from that day.  Any student not properly enrolled by the 20th day of classes will not be counted on the faculty load report.

Faculty members with load reports under load will be assigned courses.

Faculty members are encouraged to develop First Year Seminars (FYS) and should meet with the School Director before applying to teach a FYS. Further information on FYS can be found at the First Year Seminar page.

Applied Policies and Procedures

Proficiency Levels (BM, BME, MM, MME)

A numbering series will be adopted for all performance areas of the School of Music to designate proficiency levels for applied study (majors) as follows:

  • 100 Freshman proficiency (entry level)
  • 200 Sophomore proficiency
  • 300 Junior proficiency—i.e., Junior Standing (required before BM students may enroll for 4 credit hours); BME students may not enroll for 4 credit hours, but must attain junior proficiency before permission may be considered to schedule the Senior Recital.
  • 400 Senior proficiency
  • 700 Graduate proficiency (required for MM or for recital MME)

Applied Grading Criteria

The final semester grade for two- and four-hour enrollments will be compiled as follows:

  1.   Professor’s evaluation of studio lessons:  2/3 of grade                          
  2.   Composite semester jury grade:  1/3 of grade

It is the applied professor’s responsibility to consider the jury grade in assigning the semester applied grade, or as delegated by the performance area.

4-Hour Applied Enrollments

Four-hour applied enrollments are limited to upper division BM performance majors who have been approved for Junior Standing—i.e., Junior Proficiency (no freshmen or sophomores) and to graduate students who are pursuing the graduate recital as a terminal option (either MM or MME). Graduate degree status does not automatically permit a 4-hour applied enrollment if student is not a performance major (MM) or in progress toward a degree recital (MME).

Rationale: The policy dates back several decades and is intended essentially to preserve space in the applied professor’s schedule for all levels of music majors. It applies equally to students studying with full-time and part-time applied professors (regular appointments as well as fee teachers).

Exceptions: Exceptions will be considered rare and are acted upon by the chair who may refer cases to the Policy and Curriculum Committee as warranted. Students must complete and sign the regular Exceptions Form (giving the policy being petitioned and the reason or rationale), obtain approving signature of the applied professor and the respective program director, and return the form to the School of Music Director’s Office.

Signed approval by instructor indicates willingness to incur any overload caused by substituting the 4-hrour for the normal 2-hour enrollment. In other words, it will not be permissible to exclude some other student from your teaching assignment to expand an enrollment from 2 to 4 credits.

The proficiency level numbering will have no formal connection with course numbering for applied enrollments, even though the first digit is the same in either case. It would not be possible, however, to enroll him/her in 434, since the 4-hour enrollment is reserved for BM students who have passed junior proficiency.

Advancement in proficiency level (general) will be noted in the Comments section of each students record kept with the Undergraduate Music Advisor. Junior level proficiency, which is necessary before permission to perform the graduating recital, will also be noted in the student record.Changes in certified proficiency levels will be made at the final jury examination of the year (spring semester), except in unusual circumstances, as noted below. It will be the responsibility of the final jury to make a decision on proficiency level (advancement or retention in level) for each applied major (BM, BME, Graduate) at the final jury. [It may be necessary to lengthen the spring jury to provide for the process of certifying proficiency levels.]

Exceptions to spring jury for proficiency decision: If a student does not enroll in consecutive semesters, it is the prerogative of the applied professor and performance area to designate a fall semester jury as the "final" jury for purposes meeting proficiency level requirements.

Proficiency Level and Literature Requirements

Technical and repertoire requirements defining proficiency levels for all applied music media are drafted by the respective applied professor. These requirements and literature listings receive periodic review and update.

Juries and Degree Recitals

Applied Grading Procedure and Jury Examination

(Subject to adjustment by agreement among the faculty of a given program area).Jury entries must be completed for each two- and four-hour enrollment.  Equal attention is given to both technical and literature requirements of the proficiency level at which the student is classified.


  1. All faculty are expected to be available to serve on undergraduate and graduate Recital, Thesis, and Examination Committees.
  2. Standards are subject to adjustment by agreement among the faculty of a given program area.
  3. Following the jury, an email will be sent to the School of Music Director and Music Undergraduate Advisor for each 2 and 4 major hour enrollment. Equal attention is given to both technical and literature requirements of the proficiency level at which the student is classified.
  4. An email will be sent to the School of Music Director and Music Undergraduate Advisor for all students enrolled in junior, senior, and graduate recital.
  5. The following are the procedures for both the jury and recital forms.
  6. Students must perform with a pianist if called for by the score (for example, concertos, sonatas, etc.)

Scheduling of Degree Recitals and Time Requirements

  1. All BM and BME degree recitals shall be required to be performed on Tuesdays or Thursdays during the 2:30 recital hour. Recitals may be scheduled at other afternoon times during regular class days if it can be shown that facilities or recital committee members are not available during the Tuesday or Thursday 2:30 recital period. With the exception of pre-scheduled studio recitals, Degree Recitals will be given priority over other events requesting this class period. Degree Recitals will not be scheduled during evening hours (later than 4:00 p.m.) or on weekends, unless it can be shown that facilities or recital committee members are not available during times and days described above. Recitals fulfilling master's degree terminal requirements are not bound by this policy; however, graduate performers are invited to consider the use of recital times as outlined above for scheduling degree recitals.
  2. This policy shall not be construed as a deterrent to students wishing to perform the senior (degree) recital program for friends and family during evening or weekend times according to the availability of facilities. Such performances, however, will not fulfill degree requirements and will not require faculty adjudication.
  3. Minimum (and recommended) performing time requirements for degree recitals:

BME: 25 minutes (2 recitals may be shared in one recital hour)
BM: 45 minutes (junior and senior)
MM, MME: 60 minutes (not including intermission)

Records Procedures

Faculty will send an email to the Undergraduate Music Advisor informing him/her that students have passed the junior jury and are eligible to register for upper-level courses.

Degree Recitals

  1. After the student's recital, the applied professor, of the student giving the recital, will prepare an email that includes: the performance date and appropriate recital heading (Junior, Senior, or Graduate.) Include the names of the chair and committee members with the grades given.
  2. It is understood that not all recitals require a committee. See below for details.
  3. If the student has decided to postpone the recital, the applied professor will need to advise the Music Undergraduate Advisor that an incomplete will be given.
  4. The email with all information must be sent to the School of Music Director and Music Undergraduate by the last day of classes. If grades are not returned by 5:00 on the last day of classes, the student will receive an incomplete. Faculty will then be responsible for submitting a change of grade form after grades are posted. The School of Music Director will be informed that a grade was not submitted.

Student Degree Recital Information

Degree recital requirements according to each area (Brass, Strings, Winds and Percussion, etc.):  Current Student Information  

Undergraduate College of Fine Arts Catalog

Recital Programs:  Students are responsible for creating and printing their own recital programs, the students applied professor should approve the program before printing.  Student may use WSU’s shocker Printing, located in the basement of Morrison Hall, to print the program.  Recital programs are due to the Music office at least three days before the Dress Rehearsal.

All programs must use the official templates, the links can be found at this web link:  Student Recital Program Templates

The Accompanists Guild:  Accompanist Guild Policies

Junior Standing (or Junior Proficiency) [BM: Required for 400 level applied enrollment; BME: Required before scheduling the senior recital]

Students who have achieved performance skills appropriate for junior-level study and have completed applicable literature requirements will be designated with Junior Standing by the applied professor in consultation with the examining jury. Junior standing is required before the Junior Recital (BM) or the Senior Recital (BME) may be scheduled. Junior Standing will be noted on the students record with the Undergraduate Music Advisor for each music degree student according to his/her major performing instrument. If Junior Standing is delayed because of inadequate proficiency, the student will continue to enroll at the 2-hour level until Junior Standing has been approved; postponement of Junior Standing longer than two consecutive semesters will result in a special hearing/jury to consider dismissal from the BM performance emphasis. BME students are not required to present a Junior Recital but must be approved for Junior Standing prior to scheduling the Senior Recital.

Qualifying Jury (BM performance majors)
All BM performance majors must complete a Qualifying Jury (MUSP 400, 1 credit hour) prior to scheduling of the Senior Recital. The Qualifying Jury occurs as an extension of the annual Jury Review (spring semester); it is guided by and is the responsibility of the respective applied professor. For students who have achieved Junior Standing, major opera roles, competitions, or other equivalents may be substituted for the Qualifying Jury, subject to approval of the respective faculty and program director.

Junior Recital
Junior Recital (MUSP 300, 1 credit hour): Required for piano, voice, instrumental, and strings BM performance emphases; and is not a requirement for the BME.

Annual Jury Review for Continuation (BM performance majors)
For BM performance majors, the final jury examination of the year will determine approval for a student to continue in a performance degree emphasis. Conditions of approval (if any) or denial of approval will be decided and certified by the applied professor in consultation with the examining jury. This procedure will pertain through completion of the Senior Recital.

Recital Committee (Senior and Graduate Recitals)
Senior and Graduate Recitals are to be juried by a committee of three School of Music faculty, to include the student's applied professor. Graduate Recital committee membership will comply with existing graduate program regulations (i.e., graduate committees will include a minimum of one committee member outside the student's specific performance area; all persons serving on graduate recital committees will have appropriate graduate faculty membership.  It is the student's responsibility, in consultation with his/her applied professor and subject to the above, to select the other two members of the recital committee and to secure consent from all committee members.

BM and BME Senior Recitals and all Graduate Recitals will be graded by each member of the recital committee; grades will provided to the applied professor, who will email the information. The BME Senior Recital can be a public or jury performance and is at the discretion of the student's applied professor in consultation with the committee. The jury recital is not an option for BM senior recitals or graduate recitals.

Jury Schedule

Fall/Spring Jury Schedule

Monday: Woodwind Juries:  9:00 am-6:00 pm, Wiedemann Hall, Brass Juries:  9:00 am-6:00 pm, C104, Voice Juries:  9:00 am-6:00 pm, Miller Concert Hall, Percussion Juries:  8:00 am-12:00 pm, C007
Tuesday: String Juries:  9:00 am-6:00 pm, Wiedemann Hall, Brass Juries:  9:00 am-12:00 pm, C104, Woodwind Juries:  1:00-6:00 pm, C104, Voice Juries:  9:00 am-6:00 pm, Miller Concert Hall
Wednesday: Piano Juries:  9:00 am-6:00 pm, Wiedemann Hall, String Juries:  9:00 am-1:00 pm, C107, Jazz Juries:  2:00 -6:00 pm, C104
Thursday: Piano Juries:  9:00-11:00 am, Wiedemann Hall, Organ Rehearsal:  11:00 am-3:00 pm, Wiedemann Hall, Organ Recital:  5:00-6:00 pm, Wiedemann Hall

Approved 9/10/2018


Music Degrees Offered:  Music Degrees

Degree Sheets:   Muisc Degree Sheets

Degree Recital Requirements by Area:  Degree Requirements

Major and Non-Major Applied StudyPolicy:  Any student wishing to enroll in applied study who is not currently pursuing a music degree (baccalaureate or masters) must enroll as a non-major, either in 112 or 712. 

Criteria for Major and Non-Major DesignationThe following criteria will be used to determine eligibility for enrollment in major applied study (232, 252, 432, 452, 732, 434, 734), or study of a secondary instrument (231, 431, 731).

Undergraduate Music Major
The student must demonstrate enrollment in required courses within a music degree curriculum.  This will include at the minimum:

  1. Concurrent enrollment in private applied study (232, 252, 432, 452, 732; 434, 734 if eligible) in the major performing medium.
  2. Enrollment in a major ensemble (Symphonic Band, Wind Ensemble, Symphony Orchestra, Concert Chorale, WuChoir, ShockerChoir, Opera Theater, Piano Accompaniment).
  3. Concurrent enrollment in at least one additional 2 credit or 3 credit music courses necessary to satisfy requirements of a music degree as indicated in the degree check sheet applicable at the date of admission. 

Music Minor or Graduate Music Major
Satisfy, at the minimum, criteria 2. and 3. above.Composition Majors Students must apply to become a composition major by submitting a portfolio after successfully completing MUS 260. The portfolio should consist of compositions that the applicant feels represent their best and most mature work.  

Portfolio Guidelines

  1. Minimum of three and maximum of four works;
  2. Works should be written or substantially revised within the lasttwo years;
  3. Works should be written for a variety of media (instruments and voices)include both scores and recordings.
  4. Scores (where applicable) should be bound, computer-engraved, performance-ready copies.
  5. Submit scores (not parts) in both digital (PDF) and hard copy to any member of the composition faculty, either directly or in faculty mailboxes.
  6. Recordings of all works arerequired; live performance or rehearsal recordings preferred; computer realizations acceptable.
  7. Submit digital materials by sending apublic link to Dropbox, Google Drive, OneDrive, or similar file-sharing service. Do not email files directly!

Students are also required to meet jury and recital expectations on their major instrument and according to the guidelines of the area. For more information, see degree check sheet:  Degree Sheet

Single Major, Double Major, Double DegreeSingle major – a single major is an academic plan in which there is one main field of study such as Sociology, Psychology or Aerospace Engineering. BGS and Field Majors are considered single majors.   The student must complete all major, college and general education requirements.  Hours range from 124 hours up.

All major codes for Music begin with a MUS….Double major – a double major is an academic plan in which a student completes the degree requirements for the first major which includes all major, college and general education requirements.  The second major is earned by completing all college and major requirements.  The student earns one degree with a second major. Hours range from 124 hours up. THIS is NOT the same as the DMAC double majors across campus. Examples for double major would be any combination that doesn’t fit DMAC where one college is the professional college with LAS being the 2nd major.  Examples of double majors:  Psychology and Sociology, Aerospace and Mechanical Engineering, Communications and Sociology…etc…Music fields available:  Double majors may be elected, with appropriate approval, in any area of music study for which the baccalaureate is available.  The most typical choice involves the BME and BM.  A double major in two performance specialties is rare, due to the rigorous demands on time and energy and inherent conflicts.

Time:  Extra requirements take extra time.  Persons completing a double major can expect to spend, at the minimum, five years in full-time study.  More time could be necessary to achieve required standards of performance and repertoire in case of a double major involving two performance specialties. Conflicts:  Expect them, particularly in a double major in performance with two media.Degrees Awarded:  Separate degrees (diplomas) are awarded in the case of the BM-BME double major.  In the case of a double performance major involving two media, only one BM diploma is awarded.  The second major is verified by transcript evidence, rather than the conferring of a second BM degree.  Other options combining the performance BM with programs such as piano pedagogy, theory-composition or elective studies in journalism, or business also result in the conferring of a single BM diploma. Program Demands:  Students may not expect performance, ensemble, or course requirements to be lessened or modified for an approved double major; the full expectations for each specialty will apply. Scholarship Requirements:  Students who pursue a double performance major and who receive scholarships in two mediums must fulfill the full applied, ensemble, and course requirements pertinent to each.Double degree – a double degree is an academic plan when a student earns two separate degrees; the student must complete all major, college and general education requirements for both degrees.  Hours range from 154 hours up.Examples:  Bachelor of Arts and Bachelor of ScienceDMAC – Double major across campus (has also been called Inter-College Double Major) – a double major across campus allows a student to complete an academic degree and major in one of the professional colleges (Barton School of Business, College of Education, College of Engineering, College of Fine Arts, College of Health Professions) along with 2nd major in the College of Liberal Arts and Sciences.  The following criteria and policies apply:

  1. The student’s professional college will be their primary college and LAS will be their secondary college.
  2. The established degree requirements for each major must be completed; but for the inter-college double major individual courses can be used to satisfy the major requirements of more than one major.
  3. Students must complete all graduation requirements (general education, core courses, and college required courses) within their primary college, but are not required to complete all the graduation requirements of their secondary college.  For the second major, students will complete only the major requirements.
  4. The diploma will be awarded by the student’s primary college.  The academic department within the student’s secondary college must verify that the student has satisfied the requirements of their major.
  5. The student’s academic transcript will indicate both majors.
Requirement for Student Attendance at Recitals/Performances
Four semesters in Recital (MUSP 105) are required as indicated in degree check sheets. For majors other than BA, four semesters of recital attendance are required, and additionally a performance recital (BM, BME) is completed by enrollment in and performance of the senior recital.
Faculty Travel

Faculty requesting funding for travel are required to fill out the “Travel Request Form” (below) at least three weeks prior to travel.

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Are you requesting funding for this trip?**
Are you receiving any remuneration for this trip?**
Payment for master class, performance, etc.
If flying, I will purchase my airline ticket via:
School of Music will not cover baggage fees.
Please add the $30 Sunflower fee to the cost, if using Sunflower.
If driving, I will:
Visit to calculate the cost of a rental car from a state approved rental car agency.
If mileage is greater than 800 miles round trip, only the amount of a flight will be reimbursed.
Lodging Cost
Please include sales tax.
Registration cost, if any:
Please add up all of the expenses and list here. If no expenses, please list 0.

The Director will make a decision to approve or deny the travel request.  The Administrative Specialist will enter the information into “Chrome River”, the faculty member must approve the entry.  Receipts are needed for airfare, gasoline, rental cars, hotel, conference registration, parking, turnpike tolls, etc.  Use of personally owned vehicles is reimbursed at a pre-determined mileage rate.  Conference attendees will need to provide a copy of the conference schedule.

WSU Travel Handbook: (information on rental vehicles, meal, lodging, and travel reimbursement, travel agency,and international travel)  WSU Travel Handbook

School of Music travel approval form: 
 Travel Request Form 

Individual Student Travel:  Student Travel        

University Vehicles:  University Vehicle Information

Travel with Student GroupsFaculty will discuss with the Director in advance opportunities for student travel.  Funding may be available from Music Associates and/or School of Music if Director is involved in planning.  A travel form will need to be completed before the trip.


Budget ManagementAll discretionary funds for program area support are allocated to the program areas and ensembles. The funds are under the management of the persons designated. Faculty assigned in the various program areas must work through the Area Coordination in requesting use of budgeted funds.Funding requests include but are not limited to:Faculty travel:  Professional Development or RecruitmentClassroom NeedsGuest ArtistsInstrument RepairComputer Equipment
Please note: These are the only accounts available. Consult Area Coordinators on budget needs. Request for Expenditure (RFE) must be signed by the respective Area Coordinator before they can be approved for payment; questions may be addressed to the Area Coordinator or the School of Music Director.  The form can be found at this link:  Request for Expenditure Form

Request for Expenditure (RFE)
An RFE form must be completed for all expenditures, whether made internally or to outside vendors, consultants, resources.  This includes classroom needs, instrument repair, and computer equipment.

Guest Artists
If you are requesting funds for a Guest Artist (i.e. an honorarium for a masterclass or performance), a Guest Artist Contract must be created. Please submit a Guest Artist Contract Form at least one month in advance of the event. The form can be found at this link:  Guest Artist Request Form

Contracts for services or guest artists/lectures from another agency must be signed by the CFA Dean.  Contracts for on campus needs are to be signed by the Director.

Turn in invoices for processing as soon as goods, services, etc., have been received. Please do not hold invoices. Payment cannot be approved without your receipt invoice and when appropriate a W9.

Please do not take material to Shocker Printing to be copied, the Music Office Administrative Specialist will advise whether it should be copied on the music photocopier or through Shocker Printing and will arrange for materials to be transmitted and picked up from Shocker Printing, if necessary. Most copying may be completed on the music office photocopier.

Computers and Software
Email:  Faculty are required to check email daily on workdays. Sometimes this is the only way to convey important information to the entire faculty and staff. Please respond to emails promptly.

Microsoft Office
Faculty must have a basic grasp of Microsoft Office programs (Word and Excel). The university offers free classes for those who need to learn these programs.

Blackboard and Banner
Faculty is responsible for checking class lists for accuracy. Any enrollment errors must be corrected promptly. For applied adjunct instructors, enrollment errors may aversely effect pay. Blackboard help may be reached at 1-866-963-5901.

Technology Support
The information Technology Services Helpdesk answers a wide range of technical questions about the use of WSU services.  They can be reached at 316-978-4357 or Technology Support

  • They are available for repair of university owned computers
  • Resolve issues with printing to the Xerox copier in room C127

Media Resources Center

  • Audio-visual equipment
  • Technology training

Please inform the Music office of any issue with classroom equipment.

1.            Copies produced with the School of Music’s copy machine must have a direct relationship to School of Music teaching and business.
2.             Indirectly related copying (such as for student, professional, community, or church organizations) and personal faculty copying do not qualify for budget support and may not use the school copy monitor, even though the copying may be associated with interests of the school.
3.             Faculty members may operate School of Music copy machines but bear personal responsibility for observing copyright restrictions. Copying should be in accord with Appendix N of Wichita State University Handbook for Faculty, which is based on fair use provisions set forth in the Copyright Act of 1976.

  1. The copier will scan items to be sent to a faculty member via email.
  2. University owned computers can be networked with the copier so that faculty can print to the copier from their computer.
  3. Faculty are encouraged to reduce the need for making copies through providing electronic handouts and assignments.
  4. Faculty with printers in their offices are responsible for providing replacement printer cartridges.

Copyright Responsibility
Important: The School of Music will not accept responsibility for any copyright violations by faculty on copiers within School of Music offices, whether alleged to be for use by organizations or individuals on behalf of the university. Please follow designated procedures and become aware of and observe copyright laws.

Copyright Responsibility WSU Policies and Procedures for Copyright Guidelines:  Copyright Guidelines

WSU Policies and Procedures for Digital Millennium Copyright Act:  WSU Policies and Procedures

WSU Policies and Procedures for Intellectual Property Policy and Institutional Procedures:  WSU Policies and Procedures

Procedure for Requesting Permission to Copy Material
A federal court ruling reaffirmed the need to obtain permission to use copyrighted materials in college course anthologies. Publishers want to make these materials available to you quickly and inexpensively, but they need your cooperation. Whether you request permissions yourself or through a college store or copy service, these suggestions will speed the process.  Please:

  1. Request permission at the same time you order textbooks, the earlier the better in the event your request cannot be granted, and you need to substitute other materials. Publishers do not always control rights and need time to research the extent to which permission may be granted.
  2. Direct your request to the publisher’s Copyrights and Permissions Department, not the author. If publishers do not control the rights, they will inform you whom to contact.
  3. Include all of the following information in your request:
    a - author’s, editor’s, translator’s full name(s)
    b - title, edition and volume number of book or journal
    c - copyright date
    d - ISBN for books, ISSN for magazines and journals
    e - numbers of the exact pages, figures and illustrations
    f - if you are requesting a chapter or more: both exact chapter(s) and exact page number(s)
    g - number of copies to be made
    h - whether material will be used alone or combined with other photocopied materials
    8 - name of college or university
    j - course name and number
    k - semester and year in which material will be used
    l - instructor’s full name
    Request permission whether works are in print.
    5.      Provide your complete address and the names of a contact person and telephone number in case there are any questions.
In many cases your college store, or other service, can assist you and/or provide appropriate forms. The publisher’s response form will provide the information about payment and fees which are determined by the individual publisher. A booklet, Questions and Answers on Copyright for the Campus Community, is available through most college stores or on request from aap.

aap Association of American Publishers
220 East 23rd St.
New York, NY 10010
(212) 689-8920
Keys and Parking
Building Security
School of Music buildings are among the most vulnerable on campus. The instance of theft, unauthorized entry, and use of facilities has been problematic in the past. Studios and classrooms have been broken into and equipment, instruments, and personal items have been stolen. Due to these concerns, most rooms will remain locked and will require key access.It is important that any theft, vandalism, loss, or destruction of instruments, or misuse of facilities be reported immediately to the Police Department and to the Director's office.  
  1. Please keep your studios always locked, even if an absence will be brief.
  2. Faculty Member Key check-out: Work through the School of Music Office. The Music Office will keep a record of the keys issued to each faculty member. If a key is lost, the faculty member may be responsible for the cost of rekeying the room and the cost of replacement keys.
  3. Faculty Studio keys to students: In general, keys to faculty studios should not be loaned out to students. In the case of exceptions, the faculty member needs to notify the School of Music Office (Administrative Specialist and Director) in writing of the student(s) that are to be granted key usage. The faculty member assumes all responsibility for items in the office. If theft or vandalism occurs, the faculty member will be held liable for any, and all, loss and/or reparations.
  4. Teaching Assistant Key check-out: Teaching Assistants will be issued keys in the same manner as a faculty member. If they are returning, they may keep their keys for the summer in most cases. If they need to turn-in their keys, they will be contacted to do so.
  5. Practice Room Key Policy: Students will pay $50 for a practice room key to be used for the Fall and Spring semesters. They must check out a key with the School of Music Office and the $50 fee will be placed on their account. At the conclusion of the Spring semester all keys must be turned in. If a practice room key is not returned, a $250 fine will be placed on the student’s account. If students wish to check out a practice room key for use in the summer, there will be additional $25 fee.
  6. Studios are the property of WSU School of Music, Faculty and Instructor studios may be changed as deemed necessary by the Director of the School of Music.
Parking at WSU:  Parking Information
Area Coordinators

As provided in the College of Fine Arts Handbook, Coordinators of Program Areas are appointed by and at the discretion of the School of Music Director. They carry the significant responsibility of curriculum, course scheduling, recruitment, graduate assistants, and budget management for the respective programs that constitute the framework of School of Music organization and administration.

Area Coordinators chair the faculty meetings of their program areas. They serve the fundamental need of intra- and inter-program communication and respond to requests and needs forwarded through the communication network of the University [i.e., Vice-President of Academic Affairs (including University committees/ councils) <—> Dean <—> Director <—> Program Coordinator]. Load release is provided for these appointments, which include Area Coordinators for:
Choral Activities
Jazz Studies
Keyboard Studies  
Music Education Studies                      
Musicology-Composition Studies
Strings/Orchestra Studies
Voice Studies         
Winds-Percussion/Bands Studies

Area Coordinator Responsibilities
Area Coordinator responsibilities are wide and varied. In general, he/she must accept responsibility and ownership of his/her area. Here is a list of some of the basic responsibilities. It is not all-encompassing but spells out some of the principal expectations.

Schedule of Courses
Area Coordinators are responsible for reviewing the drafts on behalf of the entire area and returning them to the Schedule Builder in a timely manner, indicating any necessary changes. Each Area Coordinator must familiarize him/herself with the classes offered for the area.

  1. As changes arise throughout any given semester, Area Coordinators must inform the Director’s Office and the Schedule Builder.
  2. All requested changes must be submitted in writing

Adjunct Instructors

  1. Area Coordinators recruit, interview, and designate adjunct lecturers for area classes.
  2. This is accomplished with the input of the area as a whole; the Area Coordinator organizes any necessary meetings or interviews.
  3. Area Coordinators are responsible for the orientation of adjunct instructors in their respective areas. This includes ensuring that each adjunct is capable of viewing class lists and entering grades (if applicable) and is listed correctly in the Schedule of Courses (see above).
  4. In certain circumstances, the Area Coordinator may also be responsible for assigning students to adjunct instructors. See below for instructions on how to divide out percent of responsibility.
  5. For applied adjunct instructors, at least one month prior to the start of the Fall semester, Area Coordinators must inform the Director’s Office which adjuncts will be instructing in their area.
  6. If an adjunct is new, he/she will need to meet with the Director of the School of Music.

Percent of Responsibilty/Class Break-down (as needed - does not apply to all areas)

  1. The Area Coordinator assigns students to individual instructors, when appropriate. This is most common in vocal and keyboard areas, where the applied classes are listed under the Area Coordinator’s name in the Schedule of Courses, and students need to be assigned from there.
  2. If an instructor is teaching students for a class in which he/she is not the Instructor of Record, the Area Coordinator is responsible for turning in a “break down” of class by instructor to the Director’s Office.
  3. This list should show all the instructors for each course, and a list of students for whom they are responsible.
  4. This is due to the Director’s Office by the 20th day of classes – also please inform the Director’s Office of any changes that occur after this list is submitted.


  1. Area Coordinators are required to call regular meetings with their areas – contact the Director’s Office to reserve the Conference Room.
  2. Music Administrative Council (MAC) meetings are sent to the Area Coordinators at the beginning of the fall semester. Area Coordinator attendance is required. Area Coordinators must then communicate any pertinent information to and from their respective areas.


  1. Area Coordinators are the “go to” person in their area for scholarship questions. Each Coordinator submits scholarship recommendations, as to how much the area recommends awarding each student, to the Director for the School of Music, or their designee.
  2. Area Coordinators take input from faculty within their area regarding scholarship awards.
  3. Area Coordinators submit scholarship recommendations to the Director’s Office no later than two weeks after each Audition Day.
  4. Area Coordinators maintain records for each award that include names, recommended scholarship amounts, deadline for student acceptance, status of acceptance.
  5. Area Coordinators make recommendations for special awards to MAC.

Area Budget 
The Area Coordinator oversees its Area Budget - acting as the contact person in his/her area for purchasing requests. This includes submitting RFEs for the area to the director’s office and overseeing Guest Artist Contract Requests for the Area.

Other Duties

  1. Evaluating transfer equivalence for area courses taken at other schools (working with Music Undergraduate Advisor).
  2.  Recruitment and supervision of graduate teaching assistants for the area.
  3. Overseeing the organization of any studio recitals (applied areas).
  4. Overseeing the scheduling of Area Juries using the established rotation schedule and sign-up system (applied areas).
  5. Festivals for the area (as applies) - this includes submitting budget requests and overseeing the general organization of each event.

Curriculum and Policy Changes
The primary prerogative and responsibility for curriculum change lies with the faculty. The process for proposing new or revised curriculum and policy involves the following:
  1. Proposals are generated by program area faculty, which reviews and forwards recommendations, using required university format to Music Policy and Curriculum Committee.
  2. The Policy and Curriculum Committee reviews and determines whether full faculty review is necessary. Full faculty review must be considered upon the request of one or more program representatives to the P&C Committee.
  3. For curriculum proposals resulting in catalog change, forms are signed by the Chair of the P&C Committee and are forwarded to School of Music Director by P&C following its action or faculty review. The proposal is then reviewed by the Fine Arts Curriculum Committee which forwards to Academic Affairs for its review and insertion in the official university curriculum journal.

Facilities and Event Scheduling

Faculty, staff, and students are encouraged to help keep our spaces clean and to use the spaces and equipment housed in these spaces with care.  It is not just the responsibility of our custodians.  Any damage to spaces or equipment should be reported immediately to the Music office.

Performances, Rehearsals, and Instructional or Program Events in DFAC and WRH

Performance Hall (Wiedemann Hall, Miller Concert Hall)
The master schedule for all instructional use, rehearsals, and performances in Miller Concert Hall and Wiedemann Recital Hall is administered by the Manager of Performance Facilities and is maintained by the Box Office. Scheduling policies are determined by a College Performance Facilities Council chaired by the Dean, with representation from Central Administration. They have been published (CFA Faculty Handbook) and distributed to the faculty. Please be certain you are informed of and are following these policies.List which concerts/recitals are live streamed.  Such as large ensembles and faculty recitals.

Rehearsal Halls and Classrooms
All spaces in DFAC other than the Concert Hall are scheduled through the School of Music Office Administrative Specialist. Use of these facilities, other than for classes and rehearsals in the published semester schedule, must be requested through this office, which is the source for resolving any schedule conflicts or misunderstandings.

Annual Scheduling meeting: Performance Series (Guest Artist, Organ, etc.), Theatre and Dance schedule, major ensembles, competitions, and similar events typical of this scheduling level are placed on the calendar.

  1. The calendar is then held for scheduling of faculty artists events.
  2. At the close of this period the calendar is open on first come, first-serve basis to schedule student recitals, guest recitals (not part of formal series), sponsored events, and all other events to take place in CFA Performance Facilities or DFAC.
  3. Students wishing to schedule a recital will find the necessary information and must complete the fillable form found at this link under the Student Degree Recital Information Student Degree Information
  4. Faculty members must complete the “Adding Performances” form for Guest Artist recital, master class, faculty recital, or studio class recital at this link: Adding Performances Form

Policy for Finals Week and the preceding week
It is the policy of the School of Music (established by Policy/Curriculum Committee and approved by the faculty) to avoid scheduling recitals and performance events requiring student participation during the week preceding final examinations and during the examination period.  Exceptions must be approved by the Director of the School of Music. This is also in keeping with university policy. Often only one week is available between Thanksgiving and the end of fall semester; therefore, it has been necessary to maintain some flexibility on this policy for seasonal events.

Cancelling Events that appear on the facilities calendar and schedule
Untold PR damage results when patrons make the trip to an advertised event only to find that it has been canceled.
                1.              Avoid cancellation if possible.
                2.             Be certain adequate notice is posted and made known. This should include, at minimum, notification of  CFA Box Office-Manger, announcements over KMUW, notice in the Wichita Eagle, if possible, notice filed with Music Office Administrative Specialist, the Director, the Dean, and conspicuous announcements posted in DFAC, Wiedemann Hall, and other appropriate places on campus. Work through the CFA Box Office manager on this. It is a major inconvenience to cancel an event that has been publicized. Please respect this and ensure that all necessary steps have been taken.

Performance Facilities and Media Resources Center
Performance Facilities and Media Resources Center (MRC) services approved for charge against School funds (including all sub-accounts) must be arranged according to the following:

  1. Complete an RFE describing the service needed and obtain approval signature from School of Music Director if charge is to be made against area funds.
  2. Complete services request form for Performance Facilities and MRC to the Director for approval signature.

Individual faculty members may proceed independently to arrange for personal services; these will not be covered by School funds. [Recordings, media hardware set up--such as projectors, microphones, lecterns, etc.--and media equipment repair are typical of the services available from the MRC that require the approval steps, above.]

Keyboard Policy (for sites other than DFAC or WH)
School of Music pianos and harpsichords may not be transported and/or tuned outside DFAC and Wiedemann Recital Hall for student and faculty recitals unless by contractual agreement (such as Wichita Symphony). Budget support is not provided to cover costs of moving and tuning instruments. If students or faculty have a strong interest in performing outside DFAC or WRH, this policy is not restrictive; it simply gives performers the responsibility for acquiring and tuning the accompaniment instruments.

School of Music Keyboard Policy:  Keyboard Policy

Fine Arts Box Office
The College of Fine Arts Box Office is located in Miller lobby, Duerksen Fine Arts Center.  The box office is open 10:30 am-4:30 pm Monday-Friday and one hour before a performance.  The box office moves to Wiedemann Recital Hall for events.  CFA faculty and staff are eligible for complimentary tickets to CFA events and may request tickets from this link CFA Box Office or in person from the Box Office prior to the event.  No complimentary tickets will be issued at the event.


Internally, the university has several means to communicate information for events.

WSU Today is emailed to all WSU personnel every weekday.  Faculty may communicate events and accomplishments through this medium.  WSU Today  Photos or supporting graphics are encouraged.

University website:  The CFA Fine Arts Box Office personnel provide information to the university calendar.

CFA website:  The CFA website lists all Fine Arts events.  CFA Calendar of Events

School website:  The School website lists all upcoming events.  School of Music Event Calendar

School of Music Programs:  Faculty are requested to provide their program information, including personnel list, biographies, program notes, etc. to the Administrative Specialist at least 10 days prior to your event.  Large ensemble programs will be available digitally only, while faculty artist recitals will be printed.

Music Instruments

Music Instrument Inventory and Lending ProcessThe School of Music has a large musical instrument inventory, which is available to be loaned to students and faculty at the discretion of the applicable applied faculty member.  The official inventory and lending data is maintained by the Athletic Bands Director (ABD).If a student needs to borrow a school music instrument, the applicable applied faculty member communicates with the ABD which instrument the student should be allowed to borrow.  The student will then complete an instrument rental form and provide myWSU ID and current driver’s license.  All instruments must be returned at the end of that semester in which it was borrowed.The ABD will inspect the instruments upon return and evaluate any needed repairs for the instrument.  Additionally, it will be determined if those repairs are due to appropriate use of the instrument or misuse on the part of the student.  If the repairs are due to misuse by the student, the student will be charged with the costs of the repair, this fee will be put on the student’s account.  If a student fails to return an instrument a hold will be put on the student's account preventing him or her for registering for classes, graduating, or receiving transcripts.  A report will also be filed with the WSU Police Department. Instruments are not available for check out over the summer or between the fall and spring semesters. 

Music Instrument Repair
A University instrument that is used by a faculty member or student that needs repairs will need to give the instrument to the ABD.  The ABD will get a quote for the repair needed and submit an RFE for approval.  Once approval has been received the ABD will take the instrument to the repair shop.  When it is ready the ABD will pick it up.  Under no circumstances is a faculty member or student to be involved.

Music Festivals
Festivals are an opportunity to bring middle school and high school students to campus and participate in an ensemble or receive a rating.  Current Festivals include Middle School Band Day, Honor Band, Middle School Orchestra Invitational, High School Orchestra Festival, Jazz Invitational, All-State Choir Festival, Choral Festival, Shocker Sing, Shocker Keys, Middle and High Keyboard Festival, and the SMTA Piano Festival.  Others may be considered with consultation of the Director.
  1. Faculty coordinator will submit a budget to the Music office for approval prior to advertising begins. A Festival must pay for itself.  No school funds will be provided.
  2. If a registration fee is collected, please consider using Marketplace where credit card payments are accepted.
  3. The faculty coordinator is responsible for overseeing the festival and are encouraged to use student help.
  4. Work with the Administrative Specialist and/or Performance Facilities to ensure rooms are reserved and policies are followed.
Festival Budget and Check Lists are available at this link:  Festival Information
Student Awards
The following awards are presented to students at the spring Oratorio Concert.  Area Coordinators will consult with faculty in their areas for recommendations for the awards.
  1. Presser Undergraduate Scholar Award, awarded to a current junior
  2. Lieurance Outstanding Graduating Senior Award
  3. Lieurance Senior Scholarship Award, awarded to two current juniors
  4. Glenn & Joanne Goodman Endowed Scholarship Award, generally presented to an office worker
Concerto-Aria Audition
  1. Graduate students as well as undergraduates with at least sixty (60) undergraduate hours at the start of the academic year (juniors and seniors) are eligible to participate in the auditions. During both semesters of the academic year, undergraduate students must carry an academic class load of at least eight (8) credit hours while graduate students must carry an academic class load of at least five (5) credit hours. Additionally, all participants must be music majors seeking music degrees during both semesters of the academic year.
  2. No student may perform as soloist with the orchestra in two consecutive years.
  3. Students will perform from memory in the preliminary and final auditions, as well as on the concert; works scored for multiple soloists must also be memorized. Performances in the preliminary and final rounds must be accompanied.
  4. Students and faculty are encouraged to select a work or movement from a larger work that ranges between four (4) and eighteen (18) minutes in length. Additionally, the entire work or movement must be performed, with no abridging of solo or accompanying material. Vocalists may compete with either a single composition or with multiple selections, typically of contrasting styles, whose combined length conforms to these guidelines.
  5. All students participating in the Concerto-Aria Auditions are required to submit an information form to the Director of Orchestras. These forms are available from applied professors as well as the Director of Orchestras.
  6. Each performance area may send up to three qualified candidates to the final round. If necessary, preliminary auditions should be scheduled and conducted no later than the second week of November.
  7. The final round of the Concerto-Aria Auditions will be held the week before Thanksgiving. Students must bring three copies of their solo part for the judging panel; photocopies are acceptable.
  8. The jury will consist of three judges, two of whom shall be from outside of the WSU School of Music. Every effort will be made to include on the panel musicians representing both instrumental and vocal performance areas. A faculty member whose applied student is competing will not be allowed to judge.
  9. Judges will be encouraged to create a balanced program that represents all performance areas of the School of Music. However, since the level of performance must be the primary consideration, the judges are under no obligation to select a particular number of students or a student from each performance area. The Director of Orchestras, acting in an advisory capacity, will exercise care in determining the number of soloists that are selected while also considering the difficulty of the orchestral accompaniments given the amount of rehearsal time available to the orchestra. Prior to selecting repertoire for their student’s, applied professors are encouraged to consult with the Director of Orchestras regarding the availability and difficulty level of orchestral accompaniments.
  10. The roster of selected soloists will be posted outside the office of the Director of Orchestras no later than two hours after the completion of the auditions. Judges’ comment sheets will be distributed to all participants following the auditions.
School of Music

The School of Music office is open Monday-Friday 8:00 am – 5:00 pm, except for state holidays or university closures. 

(316) 978-3103

WSU School of Music
1845 Fairmount
Wichita, KS  67260-0053

Amending the School of Music Faculty Handbook

The Director of the School of Music has the authority to update the Manual of Operations in accordance with university policies. Other amendments to the Handbook may be proposed by the Director, School of Music standing committees, or any voting faculty member. A written copy of the proposed amendment will be circulated among the voting faculty for one week before a faculty meeting in which the vote is to be taken.

Voting faculty who cannot attend the meeting may submit a written vote to the Director prior to the meeting. A simple majority of votes cast by the voting faculty in the School of Music is required for approval.

Useful Numbers
Important WSU Contacts:  Important Contacts
Family Educational Rights and Privacy Act (FERPA)
Family Educational Rights and Privacy Act (FERPA):  FERPA
Initial Employment

Fractional and full-time faculty

One week before fall classes begin, new faculty will have an orientation meeting where they will be provided with information on Blackboard, myWSU ID, email account, etc.

Administrative Organization

The School of Music is a unit within the College of Fine Arts and operates under the general policies and procedures of that College of the University.

The Director

  1. Appointment and reappointment
  2. The Director of the School of Music is chosen by the faculty. Annual reviews of the Director are conducted by the Dean. 
  3. Duties
    The Director reports to the Dean of the College of Fine Arts. As the chief executive officer of the School of Music, the Director is responsible for ongoing operations, programs, and objectives. More specific duties include the following:
    a.  Call meetings of the School of Music; establish the agenda and chair
    those meetings.
      b. Establish the manner in which School business is handled.
      c. Prepare the budget and make recommendations pertaining thereto.
      d. Review continually the objectives, programs, and priorities of the School of Music; analyze the extent to which they are being achieved; and initiate or review proposals for changes.
      e. Make recommendations to the Dean for establishment and continuation of budget lines for faculty and staff positions.
      f. Monitor the conduct of searches for new faculty, and supervise the
    procedure by which faculty are evaluated for reappointment, promotion and tenure.
      g. Recommend candidates for faculty appointments, reappointments,
    promotions, and tenure to the Dean of the College of Fine Arts.
  4. Allocate existing space and facilities; formulate space and utility
    b. Supervise the maintenance of School records and files.
  5. Establish ad hoc committees to review or study special problems in the School of Music.
    d. Represent the School of Music as liaison between the School of Music and the WSU Foundation.
    e. Represent the School of Music to the rest of the University, to the public, and to the national scene of higher education in music.
    f. Develop the Summer Session budget.
    g. Supervise production of all unit reports with regard to instruction, including the annual NASM “HEADS” (Higher Education Arts Data Services) report.

Associate Director

  1. Appointment and reappointment
  2. The Associate Director is appointed for three-year renewable terms by the Director, after consultation with the Dean of the College of Fine Arts.  The Associate Director will be reviewed by the faculty and the Director at the beginning of the third year in office. Reappointment should be the result of a positive reaffirmation of the confidence by both reviewing parties. The Associate Director may represent the Director for School, College, or University events as necessary.
  3. Instructional Support and Enrollment Management
    The Associate Director reports to the Director. Duties are assigned by the Director and normally include the following:
    a. Chair/convener of Recruitment/Enrollment Management Committee.
    e. Oversee Audition Day in collaboration with Recruitment and Communications Specialist.

Graduate Coordinator
Duties are assigned by the Director and normally include the following:
a. Coordinate graduate student orientation.
b. Supervise and certify transfer analyses.
c. Oversee graduate area requirements.
d. Oversee graduate catalogue and internal graduate document revisions
and editions.
e. Oversee graduate curriculum information.
f. Oversee advisory/diagnostic exams.
g. Supervise comprehensive/recital/final exam committees and exam
request procedures.
h. Supervise graduation analyses.
i. Create and manage SOM graduate exit surveys.
j. Serve as chief graduate advisor for the SOM/liaison between graduate students and faculty.k. Serve as liaison with the Graduate College.
l. Recommend graduate stipends in coordination with the Director.

Ensemble Designation

Large Ensembles                                              
Athletic Band                                                          
Concert Chorale                                                     
Guitar Ensemble                                                    
Jazz Arts I                                                              
Jazz Arts II                                                             
Madrigal Singers
Shocker Choir
Symphonic Band
Symphony Orchestra
Wind Ensemble
Wu Choir

Small Ensembles
Brass Ensemble
Jazz Combo
Percussion Ensemble
String Ensemble
Woodwind Ensemble

Zero-Credit Ensemble Enrollment

Music Majors
Students who are enrolled full-time as a music major (BM, BME, BA) may enroll in additional large ensembles outside of their degree requirements for zero credit. Each student enrolled in a zero-credit course will be assessed a $39 fee per semester of enrollment. The fee will be assessed after 20th day.

Non-Music Majors
Students who are enrolled full-time at WSU in any degree path outside of the School of Music may enroll in large ensembles for zero-credit. Each student enrolled in a zero-credit course will be assessed a $39 fee per semester of enrollment. The fee will be assessed after 20th day.

School of Music Assessed Student Fees

Sheet Music Fee
All students enrolled in large ensembles may be assessed a $20 fee for sheet music purchase at the discretion of the Director of the School of Music per semester. The sheet music fee should be indicated in course syllabi for students’ knowledge. The fee will be assessed after 20th day.

Athletic Bands Fee
All students enrolled in Athletic Bands (for credit or zero-credit) will be assessed a $200 fee for instrument and uniform usage per year. The fee should be indicated in the course syllabus for students’ knowledge. The fee will be assessed after 20th day.

Costume Fees
Students enrolled in Opera and/or Madrigal Singers may be assessed a $40 dollar costume fee depending on the necessities of the program each semester. The fee should be indicated in the course syllabi for students’ knowledge. The fee will be assessed after 20th day.

Student Organizations

Mu Phi




Advising Information

Graduate Assistant Evaluation Form

Program Approval Form

Recommendation for Degree

Basic Tuition and Fees



Music Associates Request for Funding Form

Music Associates Request for Funding
Music Associates meets the third Thursday of each month and will consider requests at that time.


Request for Expenses

Request for Expenditure Form


Travel Request Forms

Travel Request Form

  • Please complete this form regardless of where you are going or if you are requesting funding. The form must be emailed to the Administrative Officer.
  • This is due to the Director’s Office at least 3 weeks prior to travel or budget requests will not be approved.
  • If you are using Sunflower Travel, contact Laurie O'Leary for rates and to book your airfare:, (316) 733-2753
  • If you are requesting airfare and not using Sunflower Travel, you must include two quotes of complete listings from different sites showing that what you are requesting is less than both the sites' lowest rate listed. Here is an example of an acceptable quote.
  • Per Diem rates: Continental US; International; Outside Contiguous US (e.g. Hawaii, Alaska)

Travel Reimbursement Form

  • To be completed upon your return and submitted with receipts.

WSU Travel Website

State Travel Website

  • Useful information about reimbursement rates and high-cost areas.
  • Per diems and meal information

Student Travel Form



Guest Artist Information

Guest Artist Information Form

  • Please submit this form to the Director's office at least one month prior to the event.
  • The information from this form is used by the Dean's office to generate a contract for the Artist.

Adding Performances

Guest Artist Recital/Master Class/Recital Request Form

  • Please use this form to request a room or performance facility for an event if you did not do so during the most recent December calendar meeting.
  • This form is not for student degree or non-degree recitals.
  • Please submit this form to the Director's Office at least six weeks prior to the event.
  • If a guest artist contract will be needed, the Guest Artist Information Form will need to be completed at least one month prior to the event.
  • If this request is approved, a signed copy will be returned to the faculty member to begin making arrangements for rooms and/or Performance Facilities services, this should be done at least four weeks in advance.

Festival Forms

Festival Presenter Checklist

  • At least 3 months prior to a festival, the Festival Presenter (faculty member), must begin this process.
  • Please print out this checklist and create a budget (see below).

Festival Budget Worksheet

  • The very first step is to create a festival budget. You may use this worksheet as a general guideline, or type your own.
  • After you create your budget meet with the SOM Administrative Officer to review the event.

Other Helpful Information

Audix Phone Manual

Blackboard Resources

  • Also, you may call the Help Desk at 978-HELP, or visit the Help Desk website here.

School of Music Letterhead (digital format) is available upon request.

Shared Drive Instructions

Visual Standards