Travel Services Department processes travel documents, audits Business Procurement Card charges related to travel events and answers general questions about travel for WSU employees. WSU just launched the Chrome River software and it replaced TEM!


The following resources have been assembled to assist end users with the Travel process. Additional information can be viewed by clicking on the plus sign in each section.

Travel General Information - Including Handbook, Price Quote Comparison, BPC
  • Travel Handbook - The following handbook is presented to promote efficiency in processing business travel.
  • Travel Quick Reference Guide - Find answers to frequently asked questions, along with a brief list of reimbursable and non-reimbursable expenses.
  • Price Quote Comparison - The price quote comparison provides guidance regarding:
    • Driving in lieu of flying
  • Business Procurement Card (BPC) is an individual credit card issued by WSU and billed directly to the university. The card is to be used for business related travel expenses as outlined in the BPC manual.
Meals and Incidental Expense & Lodging - Including Meal Per Diem and Lodging rates for a location

Meals and Incidental Expense (M&IE) includes the cost of meals (including taxes and tips), along with all incidental fees (including tips) to hotel porters, bellhops, doormen, and maids. Daily lodging rates will be determined solely by the use of CONUS. The rate is for the room only; any additional taxes such as occupancy tax will be reimbursed at the full amount.

Mileage - Including rates and mileage log

These reimbursement rates are considered to cover all costs associated with the use of the privately owned conveyance. This includes, but is not limited to: gasoline, oil, tires, repairs, insurance (including uninsured losses, and insurance deductibles resulting from damage to the privately owned conveyance), license fees, depreciation costs and expenses of any type. The rates are for Fiscal Year 2023.

  • $0.655 per mile for privately owned automobile
  • $0.635 per mile for privately owned motorcycle
  • $0.22 per mile for moving mileage rate
  • $1.74 per mile for privately owned airplane (based on air miles rather than highway miles)

This mileage log is used for vicinity travel and should be turned in once a month for reimbursement.

Vehicle Rental - Including FAQ's, Rates, Accident Procedures
Chrome River - Travel & Expense Software Solution - Including general information, job aids

Chrome River is WSU's new comprehensive Travel and Expense Management system. This software will replace TEM and the iTravel Reconciliation process along with the electronic approvals through Banner Workflow.

Chrome River is now LIVE and you can log in using this link: Chrome River Login

Visit Chrome River's webpage for more information and training opportunities using this link: Chrome River Website

The quick reference guides below are designed to give a brief explanation on each topic with reference pictures to aid you in completing the report in Chrome River and start enjoying the new benefits. For detailed information refer to the Chrome River website at


Travel & Expense Management (TEM) was WSU's previous software that was used to process travel documents. The software was sunsetted on July 25th, 2019 and replaced with Chrome River. To access travel documents that were processed through TEM please contact .

Travel Shared Service - Including Information and Request Form

The Travel Services Team is here to assist you with processing travel in the Chrome River Travel & Expense system. Contact our department to see how you can:

  • Decrease the amount of time staff spend on travel related data entry
  • Receive travel reimbursements faster
  • Reduce the number of travel documents that are returned for correction
  • Improve your travel experience with WSU

Travel Request Instructions - This guide will assist you in filling out the travel request form and an example of a completed request form.

Travel Request Form - Use this form to capture travel details and communicate with the Travel Shared Services Team.

Travel Resources - Including Policies for WSU and State of Kansas

WSU Policies and Procedures - Table of Contents

  • 13.20 Out of State Travel
  • 13.02 Border City
  • 13.11 Private Vehicle Reimbursement

Travel Compliance for Business and Personal International Travel - complete the questionnaire here.  Email any questions to 

State of Kanas Travel Information for Employees - State of Kansas Link

Mandatory Direct Deposit for Travel Reimbursements

The State of Kansas requires employee reimbursements to be made via direct deposit. Travelers needing to set up direct deposit information should access the Direct Deposit Information link located in the Employee Self-Service section of myWSU.

The State of Kansas offers an alternative payment method listed below, you must enroll in U.S. Bank Focus Pay Card. Forms and additional program information is listed below:

U.S. Bank Focus Pay Card Enrollment Form
U.S. Bank Focus Pay Card Information
U.S. Bank Focus Pay Card Fee Schedule