Where is the overtime earn code?

The Overtime Earnings earn code is no longer available on the timesheet. All overtime worked will be applied automatically after submission.

How do pay periods affect overtime?

 Pay periods do not affect the calculation of overtime. Overtime is calculated based on a workweek. Workweeks are from Sunday to Saturday. Each pay period includes two workweeks. (Week 1 and Week 2)

What is considered a workweek?

 A seven (7) day period in which the required working hours for full-time employees equal forty (40) hours. The distribution of such hours during the workweek is a matter of scheduling left to the individual departments.

How is overtime calculated?

Overtime is calculated based on actual hours worked.  Overtime is not considered until actual hours worked exceed 40 in a workweek. Examples of paid non-worked hours are vacation, sick and holiday hours.

How do I enter hours to earn Automatic overtime?

Enter hours worked each day as you normally enter your time worked and click preview/submit. All hours ‘worked’ over 40 will automatically calculate into overtime. Please enter a comment when submitting your timesheet so your approver knows you expect to be paid overitme rather than comp time. 

What if I am sick during the week, will I still earn overtime?

Only if you physically work more than 40 hours in that week. Only hours worked are eligible for overtime.

What if I work the holiday, will I get overtime?

If a benefits eligible non-exempt employee works the holiday, the timesheet will already be populated with holiday pay. You will leave the holiday pay as is and add an earn code Holiday Worked Paid 150. This earn code will pay you 1.5 times your regular rate of pay. The holiday worked hours are eligible for overtime so these hours will be counted if you work over 40 hours in the workweek.

Which earn codes are eligible for overtime?

All Regular earnings of hours physically worked are eligible for overtime.

Which earn codes are NOT eligible for overtime?

 Earn codes used for leave time such as Sick leave, Vacation, Parental Leave, Jury, Military, Comp time taken or Funeral.

How do I record time for a previous pay period?

Email your approver/supervisor and let them know about the missing hours. Then the supervisor will email timekeeping@wichita.edu to report the missing hours along with providing a screenshot of the previous timesheet. It is very important to include the shift and positon number worked for hours missed.

What if I work in multiple positions how will overtime be charged?

 The system will take all overtime eligible hours worked and all rates earned and blend the rates/hours into an overtime rate of pay. This amount is charged to the employee’s primary position.

Why does my paystub say I worked 88 hours regular and 8 hours of overtime?

The system adds all regular earnings and pays this at the regular rate of pay. Then overtime is calculated at half of the regular rate(s) of pay. So regular hours are compensated at 1.0 x rate and overtime hours are compensated at .50 x rate.

Do I adjust my current timesheet with previous pay period hours?

 No, any hours missed from a previous timesheet needs to be adjusted by the payroll office. Email your approver/supervisor and let them know about the missing hours. Then the supervisor will email timekeeping@wichita.edu to report the missing hours along with providing a screenshot of the previous timesheet. It is very important to include the shift and positon number worked for hours missed and indicate only overtime should be earned if applicable .

What if my department only pays Comp time and no Overtime?

 Please see the Web Time Entry Earning Comp Time FAQ. This explains how to record comp time hours on your timesheet.