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Non-Exempt Employees

 Below are the FAQs for Non-Exempt Employees.

Do I need to gain approval from my supervisor before working on Veterans Day?

Yes, non-exempt employees should communicate with their supervisor to determine if they are permitted/required to work on Veterans Day.

As a non-exempt employee, can I work a partial day on Veterans Day or would I need to work the full day?

 As long as the hours are approved by your supervisor, a non-exempt employee can work and would report time in quarter hour (0.25) increments.

Should I enter my time worked on Veterans Day as “Holiday Worked-Comp Earned 150” (HCP) or “Holiday Worked Paid 150” (HDP)?

Employees should receive advance approval from their supervisor as to whether hours worked on Veterans Day would be earned as comp time or paid as overtime. Once approved, your supervisor will advise if the hours should be coded as Holiday Worked-Comp Earned 150 (HCP) or Holiday Worked Paid 150 (HDP).

As a non-exempt employee who is scheduled to work ten (10) hour shifts, how will my “Holiday Pay Non-Exempt” (HDC) hours be loaded on my timesheet?

If your schedule is set up appropriately, your “Holiday Pay Non-Exempt” (HDC) should be loaded with ten (10) hours. If this is not correct, your schedule may need to be updated so your supervisor should email Timekeeping@wichita.edu to request that your schedule is updated. Each employee receives holiday hours credited, equal to the number of hours on your schedule.

 How do student employees report time worked on Veterans Day?

 Students and Temps are not eligible for holiday pay, so they report actual hours on Veterans Day. 

 If I am a non-exempt employee that is required to work on Veterans Day, when do I need to use the Holiday Comp Time earned? 

 Non-exempt employees should use Comp Time earned within 12 months of the date it was earned.

 Do I need to work the day before and the day after Veterans Day to earn Holiday Pay?

 Yes, an employee has to be in pay status the entire workday before (11/8) and the entire workday after (11/12) to receive Holiday Pay. 

 Exempt Employees

 

Below are the FAQs for Exempt Employees.

 As an exempt employee, what do I record on my leave report if I am required to work on Veterans Day?

 If you are required to work on Veterans Day, you will not record any hours on your leave report for Veterans Day. The Veterans Holiday hours will be available for you to use at a later date.  

 As an exempt employee, what do I record on my leave report if I do not work on Veterans Day?

 If you do not work on Veterans Day, you would enter “Veteran's Day Exempt” (VET) and the number of hours which you have been credited for Veterans Holiday.

 

 How many hours am I credited if I am an exempt employee who is less than 100% full-time?

 The hours credited for Veterans Holiday is prorated based on your full-time percentage. Employees in less than full-time positions are credited for Veterans Holiday as follows:

50% = 4 hours             60% = 5 hours

75% = 6 hours             100% = 8 hours

 As an exempt employee, can I work a partial day on Veterans Day or would I need to work the full day?

 Exempt employees must record Veterans Holiday hours in either a full day or one-half (1/2) day increment.

 If I am required to work on Veterans Day in 2019, when do I need to use the Veterans Holiday hours?

 Exempt employees should use all Veterans Holiday hours by the pay period that ends on 2/8/2020. On the pay period that begins on 2/9/2020 (paycheck date of 3/6/2020), any balances remaining in an exempt employee’s Veterans Holiday will be paid out in full. 

 If I am required to work on Veterans Day in 2020 or a future year, when do I need to use the Veterans Holiday hours?

 Starting with the Veterans Day in November 2020, any balances will be cleared or decremented to zero (0) on an annual basis at the end of the fiscal year (June). Employees are encouraged to use any Veterans Holiday hours promptly to ensure they receive the benefit of being afforded time off in the future.

 Do 9/10 month faculty receive Veterans Holiday hours?

 No, 9/10 month faculty do not receive Veterans Holiday hours.