Below are the FAQs for Non-Exempt Employees.
Yes, non-exempt employees should communicate with their supervisor to determine if they are permitted/required to work on Veterans Day.
As long as the hours are approved by your supervisor, a non-exempt employee can work and would report time in quarter hour (0.25) increments.
Employees should receive advance approval from their supervisor as to whether hours worked on Veterans Day would be earned as comp time or paid as overtime. Once approved, your supervisor will advise if the hours should be coded as Holiday Worked-Comp Earned 150 (HCP) or Holiday Worked Paid 150 (HDP).
If your schedule is set up appropriately, your “Holiday Pay Non-Exempt” (HDC) should be loaded with ten (10) hours. If this is not correct, your schedule may need to be updated so your supervisor should email Timekeeping@wichita.edu to request that your schedule is updated. Each employee receives holiday hours credited, equal to the number of hours on your schedule.
The actual hours that you work on Veterans Day should be recorded on the timesheet.
No, Holiday Comp Time is earned for working hours on a holiday which is not dependent on whether you actually worked over 40 hours within a work week.
Students and Temps are not eligible for holiday pay, so they report actual hours on Veterans Day.
Non-exempt employees should use Comp Time earned within 12 months of the date it was earned.
Yes, an employee has to be in pay status the entire workday before (11/8) and the entire workday after (11/12) to receive Holiday Pay.
Below are the FAQs for Exempt Employees.
If you are required to work on Veterans Day, you will not record any hours on your leave report for Veterans Day. The Veterans Holiday hours will be available for you to use at a later date.
If you do not work on Veterans Day, you would enter “Veteran's Day Exempt” (VET) and the number of hours which you have been credited for Veterans Holiday.
The hours credited for Veterans Holiday is prorated based on your full-time percentage. Employees in less than full-time positions are credited for Veterans Holiday as follows:
50% = 4 hours 60% = 5 hours
75% = 6 hours 100% = 8 hours
Exempt employees must record Veterans Holiday hours in either a full day or one-half (1/2) day increment.
Exempt employees should use all Veterans Holiday hours by the pay period that ends on 2/8/2020. On the pay period that begins on 2/9/2020 (paycheck date of 3/6/2020), any balances remaining in an exempt employee’s Veterans Holiday will be paid out in full.
Starting with the Veterans Day in November 2020, any balances will be cleared or decremented to zero (0) on an annual basis at the end of the fiscal year (June). Employees are encouraged to use any Veterans Holiday hours promptly to ensure they receive the benefit of being afforded time off in the future.
No, 9/10 month faculty do not receive Veterans Holiday hours.