Recognized Student Organization

Handbook and Policy Manual

1845 N. Fairmount Street | Campus Box 73| Wichita, KS 67260

Phone: 316.978.3022 | www.wichita.edu/seb | www.wichita.edu/sga

Current As of: August 10, 2026

Using This Handbook & Policy Manual

This Recognized Student Organization (RSO) Handbook and Policy Manual is a comprehensive guide for all Recognized Student Organizations at Wichita State University, outlining the expectations, procedures, and resources necessary to operate successfully at Wichita State University.

This document is designed to support RSO student leaders and RSO Advisors in fostering meaningful engagement, promoting responsible organizational management, and ensuring compliance with university policies, applicable Student Government policies and applicable state and federal laws.

Within this Handbook and Policy Manual, Student Organizations will find essential information on maintaining active status, planning events, managing finances, upholding community standards, and accessing campus resources. By following the guidance provided, RSOs can create safe, welcoming, and impactful experiences for their members and the broader campus community while remaining in good standing with the institution.

This Recognized Student Organization (RSO) Handbook and Policy Manual is subject to revisions throughout the academic year by the Student Government Association (SGA) or by Student Engagement & Belonging (SE&B) . Please note that this Handbook and Policy Manual is not available in printed format. To request a printed copy, please contact student.orgs@wichita.edu.

Compliance with this Handbook & Policy Manual

The designation of a Recognized Student Organization (RSO) means that the organization has been approved as a student-led organization in accordance with policies of the Wichita State University Student Government Association, according to Statute 001. This allows the RSO to utilize certain specified University resources to support its approved purpose and mission.

All Student Organizations, regardless of status or classification, are bound by all policies and procedures within this Recognized Student Organization (RSO) Handbook and Policy Manual as well as all Student Government Association policies according to Statute 001 and all Bylaws, Executive Orders and Resolutions.
The Student Government Association had delegated management of all RSOs to Student Engagement & Belonging, which reserves the right to adjust an organization’s status.
Nothing in this Handbook shall prevent the Student Government Association from exercising its oversight authority of all Recognized Student Organizations, pursuant to the Student Body Constitution and Statute 001.
Student Engagement & Belonging may impose additional policies for Fraternities and Sororities within the Fraternity & Sorority Life Handbook, which is an appendix to this Handbook.
Campus Recreation may impose additional policies for Sports Clubs within the Sports Clubs Handbook, which is an appendix to this Handbook.
For more information about those policies as they apply to your RSO, please email student.orgs@wichita.edu.

Additional Resources for Student Organizations

For additional support for your RSO, please visit the RSO Website and Resources page on the website.

Policy 1: Student Organization Classifications and Status

This section establishes the operational requirements and standards for Registered Student Organizations (RSOs) at Wichita State University. These provisions outline the expectations for organizational status and classification

Compliance with Kansas Board of Regents Chapter II-9 Policy.
1. In compliance with S001 Section 3H of the Student Government Rules and Regulations, all student organizations, regardless of classification or category, must comply with Kansas Board of Regents Chapter II-9.
2. The established policy of the Board of Regents prohibits discrimination on the basis of age, race, color, religion, gender, marital status, national origin, physical handicap or disability, status as a Vietnam Era Veteran, sexual orientation or other factors that cannot be lawfully considered, within the state universities.
3. All fraternal and campus-related organizations shall follow this policy in the selection of their members, except the prohibition against sex discrimination shall not apply to social fraternities or sororities which are excluded from the application of Title IX of the Education Amendments of 1972 (20 U.S.C. Sec. 1681 et seq.).
4. In addition, in accordance with K.S.A. 2016 Supp. 60-5312, this policy does not prohibit a student organization that is organized around shared religious beliefs from requiring leaders or members to adhere to the organization’s sincerely held religious beliefs, comply with the organization's sincerely held religious beliefs, comply with the organization’s sincere religious standards of conduct, and be committed to furthering the organization’s religious missions, beliefs, observance requirements and standards of conduct as defined by the organization or the religion on which the association is based.
5. The right of organizations to establish standards for membership is acknowledged, provided that all students are afforded equal opportunity to meet those standards. Just as all students have the right to choose those with whom they would associate on the campus, an organization shall have the right to select its members subject to these principles.
6. Nothing in this policy shall be interpreted as imposing a requirement that would violate the principle of selection on the basis of individual merit.
7. The responsibility for compliance with this policy lies with each organization. In discharge of this responsibility, each organization shall acknowledge its understanding of this policy. Such acknowledgement shall ensure that there exist no restrictions on membership, either local or national, that violate this policy.
8. RSOs certify compliance with policy each year during the annual renewal process.
Classifications of Student Organizations.
1. Affiliated Student Organizations are interest-based groups organized primarily for the benefit of their members. Although officially recognized by Wichita State University and eligible for certain university resources and benefits, they operate independently of the institution and receive limited university support. Affiliated Student Organizations are not university departments, units, employees, or agents, and the university does not assume responsibility or liability for their programs, activities, contracts, or obligations.
  1. Retention of Recognition. To retain recognition, Affiliated Student Organizations must maintain at least five members, with a minimum of 80% being currently enrolled Wichita State University students. Recognized Affiliated Student Organizations are eligible to seek funding through the Student Government Association.
  2. Organization Identification. To identify their recognized affiliation with the university, Affiliated Student Organizations may use the phrase “at Wichita State University” or “at Wichita State” immediately following the organization's official name. Such use is intended solely to indicate recognized organizational status and does not imply university sponsorship, endorsement, agency, or control.
  3. Eligibility of Funding. Sponsored Student Organizations may be eligible for Student Government Association funding.
2. Sponsored Student Organizations are organizations that advance the mission and priorities of Wichita State University and operate under the guidance or oversight of a university department or unit. Unlike Affiliated Student Organizations that primarily serve their members, Sponsored Student Organizations provide programs, services, or events intended to benefit the broader campus or community. These organizations maintain an ongoing partnership with university offices and represent a significant institutional interest.
  1. Requirement of Staffing. Sponsored status requires direct support from a university employee as part of their official position responsibilities and prior approval from Student Engagement & Belonging.
  2. Eligibility of Funding. Sponsored Student Organizations may be eligible for Student Government Association funding.
  3. Approval Process for Sponsored Student Organization Status. Student organizations seeking recognition as a Sponsored Student Organization must complete the following steps:
    1. Demonstrate Eligibility: The organization must align with and advance the mission, strategic priorities, or educational objectives of Wichita State University. The organization must operate in partnership with, or under the oversight of, a university department or unit.
    2. Obtain Departmental Sponsorship. A university department or unit must agree to sponsor the organization and provide ongoing oversight. Supporting the organization must be consistent with and documented within the employee's assigned job responsibilities.
    3. Submit a Sponsored Status Request. The organization must submit a request for Sponsored Student Organization status to Student Engagement & Belonging. The request must include:
      1. A description of the organization's purpose and activities.
      2. An explanation of how the organization advances the mission and priorities of the university.
      3. A letter of support from the sponsoring department or unit.
      4. Confirmation that the designated advisor's responsibilities include supporting the organization.
    4. Institutional Review. Student Engagement & Belonging will review the request in consultation with the sponsoring department and other relevant university offices, as needed. Review will consider the organization's campus-wide impact, alignment with institutional priorities, availability of departmental support, and appropriateness of sponsored status.
    5. Approval and Recognition. Sponsored status is granted only upon written approval from the Vice President of the sponsoring Division. Notification to the RSO will be given by Student Engagement & Belonging. Organizations that do not meet the requirements for sponsored status may be recognized as Affiliated Student Organizations if they satisfy applicable recognition requirements.
    6. Annual Review. Sponsored Student Organizations are subject to periodic or annual review by Student Engagement & Belonging to ensure continued compliance with sponsored status requirements. Failure to maintain departmental sponsorship, advisor support, or alignment with university priorities may result in reassignment to Affiliated status or loss of recognition.
Student Organizations Status.
1. Student organizations are assigned a status based on their compliance with university requirements and standing with SE&B. Status determinations affect an organization's recognition, privileges, and eligibility for SGA funding.
2. Active: The RSO has gone through the renewal/recognition process for the current cycle and meets all the requirements to be an organization.
3. Provisional: The RSO that does not meet the minimum five (5) members but still wants to be a recognized group. These groups have a slightly different process and are required to submit a recruitment action plan to SE&B. RSOs on this status are not eligible for SGA Funding.
4. New: The RSO was recognized and meets all the requirements to be an organization and is in its first year of existence
5. Frozen: The RSO has not gone through the renewal/recognition process for the current cycle and does not meet all the requirements to be an organization. Frozen organizations are not recognized due to non-compliance with university or SE&B policies or at the request of organization leadership to be in a frozen status. RSOs on this status are not eligible for SGA Funding.
6. Inactive: The RSO has remained in a frozen status for at least a year and is revoked. When an organization’s recognition is revoked, additional requirements may be established which require completion before recognition may be received again. RSOs on this status are not eligible for SGA Funding.
7. Probation: This status is placed on any organization found to be in violation of any University policies. RSOs on this status are not eligible for SGA Funding.
Student Organization Categories.
1. RSOs are classified according to their primary purpose. Organizations are assigned a category by SE&B during the recognition process.
  1. Academic and Professional Organizations related to an academic discipline/college or professional field available at Wichita State University.
  2. Cultural or International Organizations promote or enhance a specific culture(s) or related activities on campus. The objectives are to explore and celebrate their own cultural heritage and provide programs and services.
  3. Community Service Organizations provide volunteer services or assistance to the university and local community through altruistic or philanthropy events.
  4. Departmental Organizations that receive their funding from a departmental budget support the department’s vision and goals and are advised by a staff member from that department whose job description includes the advisor role. While organizational operations are driven and executed by students, the organization’s output is a direct representation of the department they are within. In addition, departmental advisors’ recommendations supersede student desires when they are not in line with departmental or administrative requirements.
  5. Fraternity & Sorority Life Organizations are affiliated with the Interfraternity Council, Cultural Greek Council, National Pan-Hellenic Council, or Panhellenic Council and are social Greek organization.
  6. Representative Councils Organizations that coordinate a specific or member organization. This classification is only granted by SE&B.
  7. Graduate Interest Organizations are solely focused on the advancement and development of graduate students.
  8. Honorary Organizations formed to recognize or honor excellence in a specific field, and undergo selective membership, i.e. requirements for membership.
  9. Political Organizations affiliated with or promoting a particular party, individual or issue in local, state, national or international politics.
  10. Varsity Student Organizations represent Wichita State University in organized competition but are not sponsored by the NCAA or Wichita State Intercollegiate Athletics. These organizations operate under the oversight of a university department or unit and may receive institutional support including staffing, scholarships, facility access, equipment, travel support, and operational funding. Varsity Student Organization:
    1. Represent Wichita State University through organized regional, national, or international competitions.
    2. Are considered high-risk organizations and must comply with all applicable university risk management requirements.
    3. Operate under the direct oversight of a university department or unit with a designated university employee responsible for program administration.
    4. May offer scholarships, stipends, coaching, staffing, or other university-supported resources as approved by the sponsoring department.
    5. Must receive approval from Student Engagement & Belonging and the sponsoring department before being designated as a Varsity Student Organization.
    6. Are not affiliated with Wichita State University's NCAA Intercollegiate Athletic Association programs unless otherwise designated by the university.
  11. Sports Clubs are established for a competitive recreational purpose. Organizations wishing to obtain Sports Club status must contact Campus Recreation. In addition to this Handbook, these organizations are also governed by the Sports Club Manual.
  12. Religious Organizations affiliated with or promoting a religion, a set of religious beliefs or lack thereof.
  13. Residence Hall Organizations whose members and/or associates reside in university student housing facilities.
  14. Special Interest Organizations promoting or related to specific, defined interests
  15. Dean’s Advisory Board Organizations whose purpose shall be to act as a liaison between students and the respective College’s faculty and administrators. This classification is only granted by SE&B after consultation with each respective College.
  16. Association Agency Organizations whose primary mission is to enhance student experience through purposeful programming, advocacy, and service by developing initiatives that benefit the Wichita State student body and by promoting the mission of the Student Government Association. Agency Classification may only be granted by an Act of the Student Government Association.

Policy 2: Student Organizations Operations

This section establishes the operational requirements and standards for Recognized Student Organizations (RSOs) at Wichita State University. These provisions outline the expectations for organizational leadership, advisor eligibility and responsibilities, membership requirements, and the routine operations necessary to maintain recognition and good standing with the University. Compliance with these requirements ensures that RSOs operate in a manner consistent with the University's mission, policies, and commitment to student engagement, accountability, and organizational success.

Requirements for Good Standing.
1. RSOs must maintain a minimum of five (5) members. Organizations with at least three (3) members may be granted a temporary exception by Student Engagement & Belonging (SE&B) upon request.
2. RSOs must have officers who are currently enrolled Wichita State University students and are in good standing with the university.
3. RSOs must conduct all operations, programs, activities, and membership practices in a nondiscriminatory manner and may not discriminate on the basis of race, religion, ethnicity, color, national origin, sex, age, sexual orientation, pregnancy, gender identity, marital status, political affiliation, veteran status, genetic information, or disability.
4. RSOs are required to comply with all Wichita State University policies and procedures, Student Government Association (SGA) policies and regulations, the Student Code of Conduct (including Section 8.05), and all applicable federal, state, and local laws.
5. RSOs must remain in good financial standing with Wichita State University and any affiliated university corporations and may not have outstanding debts or financial obligations to the university.
6. Each RSO must maintain a full-time Wichita State University faculty, staff, or administrator as its advisor. Should the advisor resign or otherwise become unavailable, the organization will be placed on provisional status and will have thirty (30) calendar days to identify and register a replacement advisor. Failure to do so will result in the organization being placed on inactive status.
7. Organizations that regularly utilize non-university-owned facilities for meetings, programs, practices, storage, or other organizational activities must disclose such use to SE&B and provide proof of insurance, current building inspection certification, and current fire inspection documentation during the registration process. All required documentation must be renewed annually for the August through July registration period.
Officer Requirements.
1. All (RSOs) must maintain a minimum of three leadership positions, including a President, Treasurer, and Event Planner.
2. In addition to these required positions, any other elected or appointed officers must be degree-seeking students currently enrolled at Wichita State University and remain in good standing with the University.
3. Good standing for student officers includes maintaining a cumulative grade point average (GPA) of at least 2.5. Student officers who fail to meet the required standards of good standing may be subject to removal from their position within the RSO.
Advisor Requirements.
1. To maintain active status and remain in good standing, each (RSO) must have a designated Advisor.
2. The Advisor must be a current Wichita State University faculty or staff member who holds a full-time (1.0 FTE) appointment and is in good standing with the University.
3. To verify continued eligibility and appointment, the Advisor must annually complete and submit the required Advisor Verification Form.
4. Failure to maintain a qualified Advisor or to complete the annual verification requirement may result in the RSO being deemed inactive or not in good standing.
Organization Governance.
1. All Student Organizations must host a minimum of one (1) monthly meeting to execute the business of the organization.
2. Officers should keep their Advisor(s) knowledgeable about all the activities of the organization.
3. Any document, contract or agreement signed by the organization must have the signatures of the advisor, president and/or treasurer.
4. All Student Organizations must define their decision-making process and keep minutes to show that their constitution and university policies and procedures are being followed and maintain these records year to year.
Constitution Requirements and Maintenance.
1. Student Organizations are required to update their constitution yearly as needed to reflect any new requirements by the university and address the needs for efficient operation.
2. SE&B will complete a staggard review process done every two years review compliance with this Handbook:
  1. Academic and Profession, Cultural or International Organizations, Community Service Organizations, Graduate Interest Organizations, Honorary Organizations, Varsity Student Organizations, Sports Clubs, Religious Organizations, Residence Hall Organizations, Dean’s Advisory Board Organizations,
  2. Departmental Organizations, Fraternity & Sorority Life Organizations, Representative Councils Organizations, Special Interest Organizations, Association Agency Organizations
3. The Official Constitution is considered the most recently updated and published version located on ShockerSync. Any version held by the Organization but not uploaded to ShockerSync will not be deemed valid.
Financial Management and Organizational Accounts.
1. All Student Organizations must utilize Organizational Safekeeping Accounts in the management of their funds.
2. Any group who maintains an outside account must have written permission from SE&B.
3. RSO Staff reserve the right to process any invoices for any Student Organization who has not paid invoices issued to them.
4. Any funds left in an account when the organization is closed will be transferred to a central RSO account.
Website and Online Presence Requirements
1. All Student Organizations must utilize ShockerSync for website development to promote their organization, meetings and all events.
2. Any Student Organizations who maintain an outside website must have written permission from SE&B.
3. Effective June 2019; no Student Organization may hold an Wichita.edu webpage.
Roster and Membership Updates
1. Student Organizations are required to update organization membership rosters by the announced deadline in fall and spring semesters, respectively. The purpose of this process is not only to aid the University in managing student organization information, but also to provide organizations with a centralized membership roster that will accurately portray all students participating.
2. Roster information should be updated using the Rosters tab of the organization’s ShockerSync portal throughout the academic year whenever members or officer’s change.
3. Each organization must designate a President, Treasurer, Event Planner and On-Campus Advisor on the organization’s ShockerSync portal. Other executive positions should also be designated on ShockerSync.
4. Recognized Student Organizations are required to update their ShockerSync portal membership roster each semester by the last business day in September and the first business day in March.
5. The membership roster should include a minimum five (5) currently enrolled undergraduate and/or graduate Wichita State University students, however, each organization should, to the best of its ability, provide an accurate membership roster of all the organization’s members.
6. Student Engagement & Belonging will declare organizations with less than five members for two consecutive semesters, inactive. Student organizations which do not meet these criteria may remain active if the organization applies for and receives an exemption from Student Engagement & Belonging.
7. Student Organizations recognition may be terminated for failure to update your ShockerSync roster each semester.
Student Organizations Personal Identifiable Data Request
1. Any Recognized Student Organization may request student information once a semester for the purpose of recruitment and membership development. The Registrar’s Office will not release data that can identify a student or employee without the expressed approval from Student Engagement & Belonging and the university divisional owner of such data. For this purpose, student organizations interested in getting student data may request the information by completing an Office of Planning and Analysis (OPA) Personal Identifiable Data Request Form and submitting it Student Engagement & Belonging.
2. Student Engagement & Belonging will be responsible for approving all requests and submitting it accordingly.
3. Personal identifiable data (PID) includes identification codes, names, addresses, emails, telephone numbers, demographic status, academic standing and test scores, employment status and aggregate data in which cell counts are low enough to make it possible to identify a person. Please allow up to 2 weeks for processing.
4. Only data/lists that include and are generated based on directory information (as defined by WSU) can be shared with any third-party. Directory information includes a student’s name, address, telephone listing, electronic mail address, date and place of birth, major field of study, dates of attendance, grade level, enrollment status, participation in officially recognized activities and sports, degrees, honors, and awards received, and the most recent educational agency or institution attended. The Family Educational Rights and Privacy Act (FERPA) allows that an institution may release directory information but does not require it. All determinations as to the release of directory information are made by Wichita State University. No non-directory information can be provided.
5. Once the statement of intent has been approved by Student Engagement & Belonging, the appropriate data owner(s) and the Registrar’s Office or Office of Planning and Analysis, data will be delivered via the University Drop Box. Please note that violation of policies or mismanagement of data is a sanction-able offense.

Policy 3: Student Organizations Accountability

RSOs are expected to conduct their activities in a manner consistent with the values, policies, and regulations of Wichita State University. As a condition of recognition and continued good standing, RSOs and their members must comply with the Student Code of Conduct, this handbook, applicable Student Government Association (SGA) policies and procedures, and all relevant federal, state, and local laws, including the provisions of the Kansas Tort Claims Act. Student Organizations are also subject to university administrative actions, including the Temporary Suspension Policy, when circumstances warrant immediate intervention to protect the health, safety, welfare, or interests of the University community. Failure to comply with these requirements may result in corrective action, loss of privileges, suspension, or revocation of organizational recognition.

Compliance with Additional Policies and Good Standing
1. Student Government Statute 001. RSOs and their members are required to comply with all applicable Student Government Association statutes, policies, and procedures. Organizations may be held accountable for activities, conduct, or decisions undertaken by their members or representatives when such actions are connected to, sponsored by, or reasonably perceived as being conducted on behalf of the organization.
2. Student Code of Conduct. RSOs should note that they may be responsible for the action of members if that behavior could be interpreted as representing or being affiliated with the organization. Members and Student Organizations are subject to the Student Code of Conduct and all Student Government Policies. It is an expectation that members and executive members maintain an ethical standard in the operation of their group. It, therefore, stands that any suspicious activity or questionable behavior should be reported by any member who becomes aware.
3. Third Party Vendor Advertisement. No organization may enter into an agreement to co-sponsor an event with an alcohol distributor, or tavern (an establishment generating more than half of the annual gross sales from alcohol) where alcohol is present.
Temporary Suspension Policy
1. Student Organizations that are subject to review by the Office of Student Conduct and Community Standards, Student Engagement & Belonging, the Student Government Association or are under investigation by the University for any reason may be placed on a temporary suspension by Student Engagement & Belonging.
2. During temporary suspension, Student Organizations will not be allowed to engage in the following:
  1. Recruit new or potential members
  2. Have events that include but are not limited to those outlined in the Student Organizations Handbook on or off campus, including meetings. This encompasses all events put on by the organization regardless of ShockerSync approval status until the investigation concludes and you receive formal notice that the suspension is lifted.
  3. Apply for any organizational funding through Student Government Association. Any funds already dispersed will be frozen until suspension is lifted.
  4. Social Media usage including, but is not limited to, social media sites such as Twitter, Facebook, Instagram, etc. or
  5. Other restrictions as placed by Student Engagement & Belonging.
3. Once a report has been submitted, the Student Organizations ShockerSync Portal will be made inactive by SE&B until the investigation has ended and recommendations have been made.
  1. By being made inactive the Student Organizations will no longer show up in the search bar and will not have any access to the functions available.
  2. Those groups will also be removed from the EMS system that allows them to reserve rooms on campus.
4. When Student Engagement & Belonging has confirmation that the investigation has ended, and that the RSO has completed all required sanctions, they will then meet with Student Engagement & Belonging staff to discuss the process for regaining active organization status.
Kansas Tort Claims Act
1. RSOs are not subject to the provisions or protections of the Kansas Tort Claims Act and should consider purchasing liability insurance for social events or activities which involve risk for personal injury.
2. RSO advisors should understand how a Court of Law may establish liability on the part of an individual or organization. With this general knowledge, RSO advisors can create a framework in which they proactively manage their risks and effectively resolve problem situations. There are two main theories of liability under which students, and their organizations may be held liable: tort law and contract law.
  1. A "tort" is a civil wrong in which someone either intentionally or negligently causes harm to another person and that person seeks compensation for their injuries. The most common tort is "negligence," which occurs when someone breaches a duty that they have to another person, and the person to whom the duty is owed suffers an injury or damages because of the breach.
  2. A contract is a binding agreement between two parties in which each gives something in return for something else. For example, a job contract indicates an exchange of skills or services for salary and benefits, and an apartment lease indicates an exchange of space and maintenance for the payment of rent.
  3. Student organizations regularly enter contracts for such things as speakers or performers, apparel sales, car or bus rentals, facilities rentals, and catering services. A contract should be used any time there is a need for a clear understanding of responsibility, any time you are paying for a person's services or providing travel, lodging, meals, etc. for a performer/speaker or any time any duties are being performed in exchange for payment.
3. If a faculty/staff member were to be sued for an act or omission in connection with their service as an advisor to a Recognized Student Organization in good standing with Wichita State University, the University General Counsel has opined that such service would be within the scope of their employment as an employee of the State of Kansas, thereby providing them with protection under the Kansas Tort Claims Act. However, if the faculty/staff member serves as an advisor for an organization that is not officially recognized by the University, there may not be coverage under the Kansas Tort Claims Act as it becomes difficult to argue that such service is on behalf of the University.
4. Any litigation or threat of litigation should be brought to the attention of Student Engagement & Belonging and the University’s General Counsel immediately.
5. If an advisor engages in intentional or grossly negligent behavior or conduct, i.e. providing alcohol to minor at an organizational event, they will not be covered by the Kansas Tort Claims Act. If an advisor engages in conduct which they have specifically been directed not to engage in by the University, they will likely be considered to have taken themselves outside of the course and scope of their employment and they will not be covered by the Kansas Tort Claims Act.
Concerning Behavior
1. As a resource to Student Organizations, Student Engagement & Belonging can provide staff for the mediation of intra/inter organizational conflict. The goal of any meeting will be to find an alternative resolution to identify problems.
2. The mediation will be considered confidential unless information provided violates university policy. It is the duty of the officers and advisors to report any concerning activity or incident to the University by ways of Student Engagement & Belonging.
3. Student Engagement & Belonging reserves the right to suspend organization operations if behavior is not improved upon the recommendation from the Organization’s Advisor.
4. To request mediation of any issue please contact Student Engagement & Belonging at student.orgs@wichita.edu.

Policy 5: Sanctioned RSO Travel

Student Organizations traveling to an activity, regardless of whether that event is sponsored by the Student Organization or utilizing university funds or resources, must complete a Sanctioned Travel Form on ShockerSync.

Compliance with 8.13 / Student Travel
1. Travel is defined as any time a student organization leaves Wichita for organization-related business. The necessary forms can be accessed through the university website 8.13 / Student Travel or by going to the Student Engagement & Belonging website: RSO Forms and Policies.
Travel Registration
1. Student Organizations should start with the Travel Registration, Trip Information, and Travel Event Planner form on ShockerSync. This form will provide information to Student Engagement & Belonging such as travel logistics, activities, length of travel, funding, contact information and more.
2. Student Organizations should start with the Travel Registration, Trip Information, and Travel Event Planner form on ShockerSync. This form will provide information to Student Engagement & Belonging such as travel logistics, activities, length of travel, funding, contact information and more.
3. RSOs are reminded that travel should generally not be required of the organization's members unless it is fundamental to the purpose of the organization, or otherwise critical to its mission or goals.
4. RSOs traveling with minors should note that additional approvals will be needed from parents or guardians.
5. Student Organizations should note that when traveling or representing the university off campus, the Student Code of Conduct, and university policies and procedures govern the actions of the members.

Policy 6: Student Organization Advisors

An Advisor can prove to be an asset to your organization by sharing their experience and wisdom, and by providing continuity, organizational memory, and connection to resources. The key role of the advisor is to serve as a resource for the organization. Take some time to discuss reciprocal expectations with your advisor(s). Try to establish open lines of communication that will enable you to work together effectively. If at some point you have difficulty locating an advisor, contact Student Engagement & Belonging for assistance.

Compliance with University Policies
1. RSO Advisors provide essential support to student organizations by helping them navigate Wichita State University’s structure and policies. They offer administrative guidance in planning programs and events, ensuring compliance and smooth execution. Additionally, staff play a key role in fostering organizational continuity by mentoring student leaders and preserving institutional knowledge from year to year.
The Role of an Advisor
1. RSO Advisors support student leaders by raising awareness of appropriate financial practices and ensuring responsible stewardship of resources. This includes reviewing and approving RSO financial activities such as travel, reimbursements, and purchases. Additionally, RSO Advisors guide officers in maintaining accurate records and bookkeeping to promote transparency and continuity within their organizations.
2. RSO Advisor is responsible for educating student organizations on university policies related to student engagement, as well as interpreting and enforcing those policies when necessary. They assist groups in reviewing, updating, and maintaining their governing documents, including constitutions, bylaws, and budgets. Additionally, RSO Advisors ensure that all student organization activities comply with policies set by Student Engagement & Belonging, Wichita State University, the State of Kansas, federal regulations, and the Student Government Association (SGA).
3. RSO Advisors collaborate closely with Student Engagement & Belonging to ensure that student organization activities align with the university’s student engagement practices and values. They advocate for the unique needs and challenges of student groups, bringing attention to issues that may require additional support or resources. Additionally, RSO Advisors help keep organizations informed of important dates and deadlines, including events such as the Involvement Fair, Community Service Fair, Shocktoberfest, and other key engagement opportunities.
Advising Expectations
1. Be familiar with the organization’s objectives, constitution, and bylaws.
2. Meet regularly with student leaders to give them support and encourage them to accept their responsibilities, meet their objectives, and develop as leaders.
3. Be familiar with university policies and risk management procedures to assist leaders in their efforts to conduct business on campus
4. Be able to help members explore alternatives as they plan activities and events, realizing that final decisions and organizational management are the responsibility of the members.
5. Help leaders during periods of transition to maintain continuity.
6. Assist the organization in their efforts to secure funding from campus and/or community sources within approved guidelines.
7. Alert student leaders to potential organizational problems.
Clery Act Information
1. The Student Right to Know and Campus Security Act of 1990, or more widely known as the Clery Act requires the report of “statistics concerning the occurrences of certain criminal offenses reported to the local police agency or any official of the institution who is defined as a ‘Campus Security Authority.’
2. Student Organization advisors are considered a campus security authority because they have “significant responsibility for student and campus activities.” Therefore, Student organization advisors have the authority and the duty to act or respond to issues on behalf of the institution should they know of a crime that has taken place.
3. Advisors are then required to provide relevant information on this action to Student Engagement & Belonging in support of the Clery Act.
Advisor Verification Form and Required Training
1. During the annual renewal process, RSO Advisors will be asked to complete the Advisor verification form. This notifies Student Engagement & Belonging of your appointment as an Advisor to an RSO as well as the RSO Advisor accepting the responsibilities of this appointment. This form must be completed for an RSO to be recognized on campus.
2. Student Engagement & Belonging may require all RSO Advisors to complete the required training annually as it relates to the Stop Campus Hazing Act and the Clery Act. Attendance would be required to remain an Advisor. This training must be completed for an RSO to be recognized on campus.
Removal or Vacancy of an Advisor
1. Student Engagement & Belonging reserves the right to remove an advisor from serving in their role for not meeting expectations of an Advisor. RSO leaders may also remove Advisors after consultation with Student Engagement & Belonging.
2. If at any time an advisor resigns, the student group has thirty (30) days to find a replacement or risks being made inactive.

Policy 7: Starting & Renewing Student Organizations

Student Engagement & Belonging assists students in starting new recognized student organizations that address areas of interest which are not offered through other RSOs. Student Engagement & Belonging and the Student Government Association reserves the right to deny the chartering, recognition or continuation of an organization based on their inability to meet guidelines, violation of university policies or inability to maintain good standing. Each year organizations need to renew their portal on ShockerSync to receive full RSO benefits. Renewal includes updating rosters and any governing documents. Any group which renews after their renewal cycle or is chartered during the fiscal year will be on provisional status.

Creating a New Recognized Student Organization
1. Determine name and purpose of the RSO: Think about and select the name of the organization as well as what its purpose is and why it would be valuable to add this organization to the WSU community.
2. Review the list of RSOs on ShockerSync to ensure no other organization has a similar name or purpose. If there is another organization with a similar purpose, we encourage you to contact this organization about joining them.
3. Cultivate interest and recruit other students to become members to meet the five (5) member minimum requirement. Exceptions can be made, and recruitment events, programs or efforts must be approved by RSO Staff
4. Find a full-time faculty or staff advisor
5. Email student.orgs@wichita.edu to set up a meeting. Bring all the information gathered in steps one (1) through five (5) with you to the meeting.
6. Return all required paperwork to Student Engagement & Belonging including the constitution, RSO Chartering Form and Advisor Statement.
Renewal for Current Recognized Student Organizations
1. All RSOs must complete the annual renewal process established by SE&B in order to maintain recognition and the privileges associated with recognized status.
2. The renewal process must be completed during the timeframe designated by SE&B for each academic year. Requirements may include, but are not limited to:
  1. Updating the organization's roster and officer information.
  2. Confirming a currently enrolled student leadership team.
  3. Identifying and registering an eligible advisor.
  4. Reviewing and agreeing to comply with all applicable university policies, procedures, and regulations.
  5. Updating the organization's constitution, bylaws, and other governing documents, if applicable.
  6. Providing any additional information or documentation required by SE&B.
3. RSOs that fail to complete the renewal process by the stated deadline may be placed in Frozen status and lose the rights and privileges associated with recognition, including eligibility for Student Government Association funding, room reservations, organizational purchasing, and participation in university-sponsored student organization activities.
4. Student Engagement & Belonging reserves the right to request additional information and to deny or delay renewal for organizations that fail to comply with university policies or recognition requirements.
5. Renewal Period is done by the following:
  1. Group A reflects groups that hold officer elections from December to June. The renewal period for Group A will be February 15^th to June 15^th.
  2. Group B reflects groups that hold officer elections from July to November. The renewal period for Group B is August 15^th to November 15^th.

Policy 9: Financial Operations and Policies

This policy section establishes the requirements and expectations for the financial management of Registered Student Organizations (RSOs). It governs the use of Organizational Safekeeping Accounts, Student Government Association (SGA) funding, Wichita State University Foundation accounts, fundraising and solicitation activities, financial transactions, expenditures, reimbursements, and recordkeeping. All student organizations, officers, and advisors are responsible for ensuring that organizational funds are managed in accordance with University policies, SGA regulations, and applicable laws while maintaining transparency, accountability, and responsible stewardship of organizational resources.

Organizational Safekeeping Account
1. RSO Safekeeping Account
  1. Each group must establish an Organizational Safekeeping Account (OSA) through Wichita State University Financial Operations. OSAs, formerly known as Service Funds, operate just like bank checking accounts, only WSU serves as your bank. By using an Organizational Safekeeping Account:
  2. SGA can directly deposit money into the account if they are providing an organization with funding through the funding approval process.
  3. Campus departments will bill this account as default for expenses.
  4. Easier transition of officer names on accounts.
  5. WSU advisor has online access to account balance at any time.
  6. If applicable, WSU will assist with sales tax preparation and payments
  7. There is no maintenance fees charged to the account and organizations are allowed to make deposits and withdrawals.
  8. RSOs are not allowed to open outside accounts for an RSO using personal social security numbers because this leaves those individuals liable for the accounts until they are closed. This would also oblige the individual and organization to file taxes on the account each year.
  9. To check the balance of the Safekeeping Account, please contact your Advisor or student.orgs@wichita.edu
2. Safekeeping Visa
  1. To aid student organizations in the purchasing process, Wichita State University Financial Operations and Business Technology has a prepaid Visa card program. The prepaid Visa can be directly loaded with funds from the organization’s Safekeeping account. Any organization wishing to take part in this program must adhere to the following stipulations:
    1. Organizations must have a Safekeeping account set up with the university.
    2. Organizations must have adequate money in their Safekeeping account to cover money transferred to the prepaid Visa.
    3. Organizations must request the use of a prepaid Visa from Financial Operations for a minimum of three (3) business days prior to the proposed date of check-out.
    4. Only students and advisors named as signatories on the Safekeeping account may request the use of a prepaid Visa.
    5. Organization advisors must approve and sign-off on any use of the prepaid Visa.
  2. All purchases made with the prepaid Visa must follow all university policies and procedures, including those written into the Student Organization Handbook.
    1. Any purchases made violating university policies and procedures, or the Student Organization Handbook will be charged back to the student or staff member that checked out the card from Financial Operations.
    2. Receipts must be turned in within two (2) business days of purchase for expenses. Be sure to take this into consideration when stating the check-in date for the prepaid card.
  3. The university has blocked certain types of retailers like liquor stores, bars, casinos, and adult entertainment locations.
  4. Careful attention should be given to over-the-phone purchases. Make sure the merchant uses the correct zip code, otherwise, it could be declined.
  5. The organization will reimburse Financial Operations for the full cost of replacing any card(s) should they become damaged, lost, or not returned.
  1. Selling Things Online or Accepting Credit Card Payments
    1. Safekeeping groups have the opportunity to check out card readers for events to accept cash/checks, credit and debit card payments. When a safekeeping group sells an item and makes money on the sale, then there is responsibility for complying with all applicable tax laws. Sales tax may be collected from the payment and remitted to the State of Kansas. Payment tender (cash, check, credit and debit cards) is beside the point. Please note that Sales Tax will be remitted on all payments to a Safekeeping Group. Be sure to collect sales tax when cash is taken as a payment method.
  2. RSO StoreFront
    1. There is also an online storefront option available for sales of products, tickets, etc. If you are interested in setting up an online storefront or using one of our payment options, you can submit a ticket by visiting
      1. myWSU and going to the myFinances tab in the green box of Account Receivable links.
      2. There you will find a link to Submit A Ticket (Access, CME, Marketplace, POS Issues).
      3. For assistance, please contact student.orgs@wichita.edu
Procedures for Handling Money at Meetings, Events or Promotions
1. Money may be handled for various reasons within an RSO. Below are some guidelines to protect your organization when handling money:
  1. A record should be kept of all sales and admission fees. Receipts should be provided to all customers. If a cash box is needed, they may be requested through SE&B.
  2. Two (2) people should always remain in the same location as the cash box.
  3. Money should be deposited as soon as possible and must be deposited within 2 business days. If an individual (advisor or member) holds organizational funds, this can result in personal liability.
  4. If you are taking checks, make sure the address and phone number are on the check and that it is current. If the patron is affiliated with Wichita State University, write their MyWSU ID on the check.
2. If credit cards are taken, PCI standards must be followed.
  1. You may not use SQUARE, Venmo, Cash App, Apple Pay, PayPal or similar app for credit card sales. University policies regarding credit cards can be found under WSU Policy 13.14 / Security of Credit Card Data.
  2. Any RSO found to be using any platforms outside of PCI Standards for official RSO business, as determined by SE&B, shall be held accountable under the provisions of this Handbook.
Prize Drawings, Raffles, and Silent Auctions
1. Raffles
  1. RSOs are not nonprofits and cannot hold raffles, per Kansas State law.
  2. RSOs can hold prize drawings if they make it clear on the tickets and promotional materials that a contribution is requested but not required.
  3. RSOs may list a suggested contribution amount for tickets but must not require people to pay to receive a ticket. This includes 50/50 drawings.
  4. Ticket purchases for RSOs prize drawings are not tax-deductible for the purchaser.
  5. Each winner of the drawing must complete a W-9, which should be returned to Accounts Receivable in Jardine Hall, room 201, or campus box 38. Completed W9 forms must be accompanied by information about the prize value.
2. Silent Auctions
  1. RSOs may conduct silent auctions as fundraisers.
  2. Because RSOs are not nonprofits, no part of silent auction purchases are tax-deductible for the purchaser.
  3. Silent auction purchases are subject to sales tax on the value of the item sold. Amounts over and above the item value are considered a gift and are not subject to tax. Accounts Receivable can assist with calculating and remitting sales tax on silent auctions.
  4. In addition to cash and checks, RSOs can accept credit cards as payment for silent auction purchases. For more information on accepting credit cards, please see the section above on accepting credit card payments.
3. Prizes
  1. When a gift card or prize is awarded by an RSO, the recipient is required to sign a W-9. Gift cards are taxable to the recipient.
Student Government Association Funding

The Wichita State University Student Government Association (SGA) grants funding to RSOs based on classification and eligibility. There are several ways in which SGA provides funds annually to RSOs, some required applications and some require you to just exist. Please visit www.wichita.edu/sgafunding to learn more about these options
1. Appropriations Funding
  1. Appropriations Funding is SGA largest funding allocation process. RSOs are required to attend a Briefing each April/May to request funds. Funding opens in May and closes each June.
  2. These funds create an account specifically earmarked for the RSO to use annually for the entire year. Funding is determined by a Tier System.
2. Organizational Funding
  1. RSOs are eligible to receive SGA funding as set by SGA annually on a case-by-case basis and is designed to be a reimbursement process.
  2. RSOs can apply throughout the year and will be reimbursed via their safekeeping account.
  3. Funding may be allocated for Provisional or Recognized Student Organizations and can be requested for conference travel, events/projects, or operational expenses.
  4. RSOs can submit up to four requests per fiscal year, for one category of funding (conference travel, event/project, operational). Limitations for funds include:
    1. Up to $3,000 for RSOs on Active Status
    2. Up to $1,000 for RSOs on Provisional Status
    3. Up to $1,500 for RSOs who are allocated via the Appropriations Fund Process
3. New RSO Funding
  1. Any new student organization shall be given $250 for startup costs of the organization if funding is available through the Student Government Association.
4. RSO Advance Funds
  1. All RSO’s that are in good standing with fewer than $250 dollars in their Safekeeping account as of August 1^st annually shall be eligible to receive stimulus funds necessary to raise their account balance to $250 dollars.

Policy 10: Fundraising Policies and Procedures

Wichita State University strives to support student organizations and their programs through on-campus funding sources, such as the Student Government Association and Departmental support options. There are also several training seminars which educate students on money management. The policy and guidelines below define the expectations and requirements for fundraising efforts, specifically current use funds, grants, endowed funds, and gifts in kind.

Approved, recognized student organizations may, at times, engage in various forms of off-campus fundraising. Off-campus fundraising will require prior approval from SE&B to ensure no conflict of interest over solicitation of community partners. Please note that student organizations are recognized by Wichita State University and therefore gifts to student organizations are not tax deductible unless prior approval is given.

Forms of Fundraising
1. Selling advertising in publications, printed programs, on tickets, and t-shirts.
2. Charging admission for attendees at on-campus events run by the group.
3. Selling merchandise on campus includes t-shirts, baked goods, water bottles,
4. Solicitation of family, friends and alumni (via direct mail and phone calls)
  1. RSOs may solicit donations from family, friends and alumni. Letters requesting gifts must say that gifts to the student organization are not tax deductible unless the organization has received non-profit status or has gotten prior approval to deposit funds into a Foundation Account. It must be clearly indicated that an organization’s solicitation is from the student organization, not from Wichita State University. There may be limitations on which alumni targeted donors may be approached. Tax-deductible receipts from the University will not be provided for these activities unless there is prior approval.
Gift in Kind (GIK)
1. A non-monetary gift which may include but is not limited to art, books, equipment, software, or space which has a designated value. GIK value is generally less than $5,000. If greater than $5,000, the donor must provide an independent appraisal
Using the Wichita State University Foundation & Alumni Engagement
1. The Wichita State University Foundation and Alumni Engagement is responsible for all fundraising activities at Wichita State University.
2. RSOs may have a Foundation account which should be used only for donations, gifts, certain grants made specifically to Wichita State entities, or other purposes specifically designated by the WSU Foundation & Alumni Engagement, or if any group is seeking more than $10,000 in donations.
3. Opening new accounts for RSO and/or any exceptions to this policy by the Foundation require advance approval from SE&B.
4. SE&B will be the official University contact for all RSO Foundation accounts.
5. RSOs must be approved to use the Wichita State University Foundation and Alumni Engagement
Solicitation Fundraising
1. Student organizations seeking to support the operation of their organization may seek support through ash donation given for a specific effort or given without restrictions
2. Obtaining Student Engagement & Belonging approval for certain forms of off-campus fundraising may take many weeks. The length of the process is dependent upon many factors, including the complexity of the proposed event, the number of proposed targeted donors, and the amount of the proposed fundraising effort.
  1. Be currently recognized and in good standing with the University
  2. Have a successful history, including sound financial management. Provisional student organizations are not allowed to seek outside funding by grants or solicitation.
  3. Be capable of successfully executing the fundraising effort
  4. Be able to successfully complete grant requirements with university obligations
  5. Have previously sought funding from on-campus sources
  6. The proposed event, activity, or program must:
    1. Be compatible with the University's and group's missions
    2. Be executable within WSU’s event planning policies and all other requirements of student events
    3. Have a detailed and realistic budget
  7. The fundraising effort must:
    1. Be targeted toward individuals and corporations related to the group or activity
    2. Have a specific and reasonable timeline
    3. Include a contingency plan, should efforts not be as successful as expected
    4. Must be approved by Student Engagement & Belonging
Prohibited Fundraising:
1. Soliciting corporate, community and family foundations or grants. Signing contracts that include ongoing funding agreements on behalf of WSU or a WSU-sponsored student organization. Using SQUARE, Venmo, Cash App, Apple Pay, PayPal, or similar apps as a means for online donations or online sales. This is against WSU’s e-commerce policy.

Policy 11: Student Organization Events

Before for your student organization to proceed with hosting or advertising an event, each event must be approved. At minimum, approvals are granted by the RSO President, RSO Advisor, and University Event Services (or depending on event location, i.e. Heskett Center, MetroPlex, etc.), and Student Engagement & Belonging. Please note that additional approvals may be necessary depending on the scope of the event.

General Event Registration Guidelines
1. Any group planning to host an event, which meets any or all the following guidelines, must submit a completed RSO event registration form at least ten (10) business days prior to your event. Events cannot be advertised until final approval from Student Engagement & Belonging has been received as coordination of activities and management of space is essential with the end goal being a safe and successful event. This form ensures all University officials, student organizations, event services, University Police Department agree on the expectations and execution of the plans for the event.
  1. Two hundred (200) or more people will be attending
  2. Money will be exchanged (including selling tickets)
  3. The event is open to and purposefully marketed to the public (more than three of the following items are used: Facebook, poster, handbill, text message, website, formal invitation, Twitter, Instagram, Snapchat, TikTok, organizational calendar, information table)
  4. Alcohol will be served
  5. Food will be served or sold
  6. The event requires the RSO to enter a contract with another entity
  7. A political/First Amendment topic may be discussed
  8. The event is on campus
Event Security and Risk Management
1. The WSU Police Department, in consultation with Student Engagement & Belonging, will assign event security based on the following risk assessment considerations:
  1. The proposed location of the event
  2. The estimated number of participants
  3. The time of day the event is to take place
  4. The date and day of the week
  5. The proximity of the event to other activities or location that may interfere, obstruct, or lessen the effectiveness of the security measures being implemented
  6. The resources needed to secure the event
  7. The anticipated weather conditions
  8. The estimated duration of the event
  9. Similar content-neutral considerations relevant to assessment of security needs
2. There are three levels of events:
  1. High Level Events: Any event with more than 300 people will be classified as a High-Level Event. One officer per 100 guests plus security to properly secure the event site. The assignment of security officers is based on the venue, points(s) of entry, space to be secured around the event, access points, event set up, and the collection of funds. Costs for security/officers are billed to the RSO.
  2. Medium Level Events: For medium level events 0 to 4 security officers. Again, the assignment of security officers is based on the venue, point(s) of entry, space to be secured around the event, access points, event set up, and the collection of funds.
  3. Low Level Events: No police or security will be assigned to the event.
3. Any group hosting an event designated as “high risk” by SE&B, UPD, Event Services, or others are urged to purchase liability insurance for the event. If the group is required to purchase insurance for an event, they will receive notification via email.
4. Security may be required to help assure the safety of event attendees and to mitigate the damage to property or locations. Generally, the larger the event, the more required security. Events, meetings and/or lectures with fewer than 299 attendees typically will not require security although requirements can vary depending on time and location of the event.
5. Events held in Wichita State University buildings after regular working hours may require police officers hired through the Wichita State University Police Department to unlock the building and remain present throughout the duration of the event. These costs may be billed directly to the Student Organization. This policy is explicitly intended to support the right and ability of student organizations to host events on campus and will be applied without regard for perspectives or positions expressed in connection with those events. All criteria for assessing events must be applied in a viewpoint-neutral manner.
6. Any event that is planned to include, but not limited to, celebrations, dances, lectures, forums, performances, rallies, social gatherings, concerts, speaker presentations, and conferences will be automatically designated as a Major Event. A Major Event designation may significantly increase the cost of the event, so Major Event hosts are encouraged to plan for this expense in the event's budget. Major Events are events at which one or more of the following conditions apply:
  1. Campus officials determine that the event is likely to significantly affect campus safety and security, based on assessment from the Wichita State University Police Department or significantly affects campus services, including kiosk guards, service roads, or parking.
  2. Authorized campus officials determine that the event has a substantial likelihood of interfering with other campus functions or activities.
  3. The event is a concert, regardless of how many attendees.
  4. Outdoor amplified sound is requested.
7. Recommended security measures may include, but are not limited to, adjusting the venue, date, and/or time of the event; providing additional law enforcement; imposing controls or security checkpoints; and creating buffer zones around the venue. The goals of security recommendations will be to:
  1. Minimize risks to the health and safety of the event participants and audience.
  2. Minimize risks to the campus and surrounding community.
  3. Maximize the ability of the event sponsors to successfully hold the event;
  4. Protect the exercise of rights of free expression by the event sponsors, participants, and community.
8. Event Security Responsibilities
  1. To ensure a clear line of administrative authority with student organizations the following areas/positions are listed with responsibilities and duties when managing/handling major events.
9. Student Engagement & Belonging Responsibilities
  1. Takes primary responsibility for working with student organizations holding events on campus
  2. Reviews event registration forms submitted by student organizations.
  3. Reviews event details with student organizations, as necessary.
  4. Assists in making the final decision on appeal in the event the University Police Department and student organization cannot agree on implementation of security measures or recommendations.
10. In the event the RSO would like the number of security officers assigned to the event to be reviewed, the RSO may submit a written request for Student Engagement & Belonging five or more businesses prior to the event. Upon review, the Student Engagement & Belonging, in consultation with the University Police Department, reserves the right to increase or decrease the security assignments based on the parameters of the event.
RSO Event Committee
1. The RSO Event Committee is made up of representatives from throughout the University that review and if appropriate approve applications for the use of their space by RSOs.
2. Representatives include:
  1. Student Engagement & Belonging
    1. Has final approval authority of events hosted by an RSO, whether on or off campus
  2. Location Based Representatives
    1. Approves usage of space throughout campus
  3. Wichita State University Police Department
    1. Coordinates or provides safety and security services at campus events held by RSOs
    2. Reviews Police Services Request Forms submitted by recognized student organizations.
    3. When required by this policy, conduct security assessments for events held by recognized student organizations
    4. Informs City of Wichita partners of impending Major Events.
    5. Searches event participants for weapons and other contraband as necessary or authorizes a security team to perform those services on its behalf.
    6. The police have the authority to uphold all local, state, and federal laws. The police play a specific role with securing an event and assigning security personnel.
  4. Organization’s Advisor
    1. The organization's official advisor, WSU full-time faculty, or staff member must approve and sign off on all events.
    2. The official advisor is required to be present for the duration of high-level events. Advisors are strongly encouraged to also attend medium-level events.
    3. If an advisor does not attend their organization’s medium level events, decisions at the event will default to the highest authority at the event including University Police, security, or facility manager.
    4. The advisor may designate a substitute who must be approved in advance by SE&B. The designated substitute must be a full-time WSU faculty or staff member. The event may be cancelled, delayed or attendance reduced if the advisor or designee is not in attendance at the event.
Late Night Events
1. RSOs are eligible to host a Late-Night Event as set forth in this policy. Individual students and non-RSOs are not eligible to host a Late-Night Event, except as otherwise authorized by Wichita State University policy.
2. A Late-Night Event is defined as any event that is scheduled to occur past 12:00 a.m. that is hosted by an RSO and is held in a Wichita State University Approved Location
3. All RSO requests to host a Late-Night Event must be submitted to via ShockerSync Event Registration Form no later than twenty (20) business days prior to the event and must be fully approved by SE&B at least twenty (10) business days prior to the event. No Late-Night Event will be approved if the Late-Night Event is not submitted to SE&B at least 20 business days prior to the event.
4. A Late-Night Event may only be approved to take place at the following Approved Locations:
  1. Rhatigan Student Center Ballroom
  2. Metroplex 180
  3. Any other place decided by the RSO Committee
5. A Late-Night Event is only permitted on Friday or Saturday nights. If an RSO wants to sponsor an event on another night, the event must conclude by 12:00 a.m. All Late-Night Events must end by 2:00 a.m. and the facility must be cleared up of attendees, equipment, and cleaned up no later than 2:30 a.m. Special arrangements must be made with SE&B in advance for longer breakdowns where necessary due to additional equipment, staffing, or other exceptional circumstances.
6. To ensure adequate resources and supervision of Late-Night Events, there shall only be one (1) Late-Night Event per weekend on campus hosted by an RSO.
7. Late-Night Events are automatically considered Major Events requiring additional approvals and consideration under that policy.
8. Alcohol is prohibited at Late-Night Events. This means that no alcohol is allowed to be consumed or served during the Late-Night Event or on campus property outside of the Approved Location. Third party promoters are not permissible for Late-Night Events. Third-party promotional events, such as musical artist concerts or social media entertainers, are not allowed under this policy.
9. Loitering at the Approved Location entrances and parking lots, and on sidewalks outside the Approved Location is prohibited.
10. Sponsoring RSO’s, and their members, must:
  1. Meet with SE&B staff and review their registration form, this policy, and applicable WSU Policies and Procedures, and discuss the needs of their event.
  2. Ensure that they, and all event attendees, comply with all WSU Policies and Procedures, including applicable event and facility usage policies, during the event.
  3. Collect and properly secure all admission fees, if any.
  4. Deposit all funds collected from the Late-Night Event on the first business day following the Late-Night Event.
  5. Record all event attendees’ names and their identification information (for students, this must be their WSU Student ID number, and for student guests who are not WSU Students, this should be a valid photo identification that includes the guest’s date of birth and unique identification number). The RSO’s Advisor must sign off on the attendee record and submit it to SE&B no later than one (1) business day after the event.
  6. Partner with UPD to keep all entries, exits, and hallways clear and prevent loitering on the sidewalks and parking areas outside of the Approved Location.
  7. Assist with the dispersion of guests during and immediately following the event. At the end of the event, a general statement must be made informing all guests that the event has ended and that they should immediately vacate the premises. UPD will assist the sponsoring RSO in vacating the premises.
  8. The sponsoring RSO is responsible for all costs incurred, directly and indirectly, in planning, promoting, hosting, monitoring, securing, cleaning, and breaking down their Late-Night Event.
    1. This includes, but is not limited to, equipment and furniture rental, advertisements, music and sound equipment and services, security, insurance, cleaning, after-hours charges, or any costs incurred because of any damage to property or injury to person that occurs during Late-Night Event or in the course of any set up or tear down.
  9. Entry to Late-Night Events is restricted to WSU students with a valid MyWSU ID card and non-student guests provided they are at least 18 years of age and have a valid photo identification that includes a unique identification number the individual’s date of birth (such as a driver’s license, passport, or state-issued identification card). No Admittance will be permitted without a valid photo identification.
    1. No guests shall be admitted after 1:30 a.m.
    2. Event capacity will be based on the venue. Once capacity is reached, no one will be admitted or readmitted to the event.
  10. Wichita State University reserves the right to refuse admission and/or remove anyone attending a Late-Night Event (“Invitee”). The University Police Department (“UPD”) will enforce this right. Reasons for a refusal of admission or removal may include, but are not limited to, conduct demonstrated by an Invitee that, in the opinion of an RSO sponsor or any University official, such conduct demonstrates that the:
    1. The Invitee is under the influence of drugs or alcohol; or
    2. Is engaging in, has threatened to engage in, or is believed to likely engage in, violent, disruptive, or belligerent conduct; or
    3. Is violating University policy and such conduct is not remediated, or remediation would not be appropriate under the circumstances,
  11. An RSO Advisor (or approved designee by SE&B) must be present for the duration of the Late-Night Event. Advisors must enforce all WSU policies and this Late-Night Event policy.
  12. At least one (1) person must be designated to check in attendees and one (1) person to collect money who is a current WSU faculty, staff, or student, or is a designated advisor of the sponsoring RSO.
  13. A pre-event meeting with the pre-appointed volunteers, security and/or appropriate facility personnel is required no later than thirty (30) minutes prior to doors opening. All pre-appointed volunteers must be present with a picture ID at the pre-event meeting, or the event will be subject to cancellation with penalties for failure to meet volunteer requirements.
  14. Security shall be required pursuant to policy 11.2 as set forth in this Handbook. If security is deemed necessary for the Late-Night Event, such security shall be provided by UPD. All costs for security shall be at the expense of the RSO.
  15. All “Weapons,” as defined in WSU Policy 11.19 / Weapons on University Property, are prohibited at all Late-Night Events. Because of this, adequate security measures must be in place, which shall mean, at a minimum, that electronic equipment shall be used at all entrances to detect and restrict the carrying of any Weapons into the Approved Location. This may include, but not be limited to, metal detectors, metal detector wands, or any other equipment used for similar purposes.
  16. Wichita State University reserves the right to adjust the venue, date and/or time of the event, provide additional law enforcement, impose additional controls or security checkpoints, create buffer zones around the Approved Location, or take any other measures deemed necessary to ensure the safety and security of all Invitees and participants.
  17. All marketing and advertisements for Late-Night Events must include the following statement: “All guests must be 18 years or older with valid photo identification. No weapons, backpacks, purses/containers or outside food or drink will be allowed in the event.”
Alcohol at Events
1. RSOs who are planning events with alcohol present or served at a sponsored event must abide by the Social Host Policy and participate in Social Host Training once an academic year with a SE&B Staff member.
2. The sale and/or service of alcohol at RSO sponsored events must be provided through a licensed third-party vendor or venue
3. RSOs are prohibited from receiving payment for alcohol
4. RSOs may not purchase alcohol using University funds, use a university purchasing card, or seek reimbursement for alcohol
5. Event Location
  1. On-campus events with alcohol are limited to University Designated Areas
  2. Off-campus events require a third-party vendor or establishment and may not be held in a private residence. Venue layout, and venue capacity to be submitted on form if event is located off campus
6. Invite Only: Events with Alcohol are Invite Only and require the organization to gather a Guest List indicating all individuals who confirmed attendance
  1. No public promotion of the event including posters, social media
  2. Invite Only is defined as restricted and/or exclusive, and only open to people who have received a direct invite to attend
7. Attendance is limited to three (3) guests per attending member or the capacity of the area / facility fire code, whichever is smaller
8. Check-in: Event must have only one entrance with one Social Host stationed here to check-in and out participants using the submitted guest list
9. Wristband: All individuals entering the event must present a valid photo ID at check-in. A wristband shall be placed on the entrant’s wrist if age 21 or above.
10. Failure to complete training, submit guest list, or register the event on ShockerSync within the timeframes listed above will result in cancellation of the event, regardless of deposits or contracts already completed.
11. Registration Requirements for Events with Alcohol
  1. For events that will have alcohol, they will need to be submitted through ShockerSync thirty (30) days in advance.
  2. At the time of registration, the RSO must submit their agreement with third party vendors.
12. Social Host Policy
  1. A social host is a sober event monitor who helps ensure the safety and security of the people who are attending an event where alcohol is present and being served.
  2. Social hosts are not to consume alcohol or non-prescribed substances and must remain completely sober before and during the event
  3. Social hosts must be active or new members of the organization, in good standing, and have completed Social Host Training within the past year.
  4. An event must have 1 Social Host per 10 people in attendance. Example: 100 people will be at the event so 10 social host are required.
  5. If the event is co-sponsored between multiple organizations, these responsibilities are applied to all organizations equally
  6. A designated social host is responsible for verifying the guest list, performing sign-in and sign-out procedures, and awarding wristbands to guests age 21 and up.
13. Social Host Training
  1. An RSO that would like to have alcohol at a sponsored event will need to attend a Student Engagement & Belonging sponsored Social Host Training. These in-person training courses are held throughout each semester.
  2. There is no maximum on how many members from an organization can attend.
  3. Members participating in the training must complete the Social Host Test and pass with a score of 80 or higher.
  4. RSOs will receive a formal letter from SE&B with the names of who is approved to serve as a Social Host and when their training expires
  5. Social Host Training is good for 1 year from the test date.
  6. If your organization has missed the offered trainings for the semester, a training can be requested by emailing student.orgs@wichita.edu. Requests should be made 30 days prior to the event date.
14. Guest List
  1. RSOs must provide a formal Guest List indicating who is planning to attend the event.
  2. RSO Guest List is to include all social hosts, members, and invited guests
  3. Only individuals on the list shall be granted entry to the event
  4. Guest List must include
    1. Legal First and Last Name of individual
    2. Identify if they are a social host, member or guest
    3. Birthdate
    4. WSU ID
  5. Guest list is to be uploaded in ShockerSync three (3) business days prior to the approved event date
15. Sign-in & Sign-Out
  1. RSO is responsible for signing in and out all guests throughout the event
  2. Sign-in and out must include time-in and time-out for all guests
  3. The sign-in and sign-out sheet for your event is to be submitted to SE&B on the next business day following the event
16. Failure to complete training, submit guest list, or register the event on ShockerSync within the timeframes listed above will result in cancellation of the event, regardless of deposits or contracts already completed.
Use of Performance Facilities
1. General Use: For audio or special lighting requirements in following locations, Student Organizations will need to contact Performance Facilities at 316-978-3587:
  1. CAC Theater
  2. Lowe Auditorium
  3. Wilner Auditorium
  4. Any other location, indoors and outdoors, during which audio and lighting outside of what can be provided by the organization should reach out to Performance Facilities for Support.
2. Planning Your Event Needs
  1. It is mandatory that you contact and plan with Performance Facilities a MINIMUM OF TEN DAYS PRIOR TO THE DATE SUPPORT IS NEEDED.
  2. Failure to do this will result in a late fee. In addition, there will be no guarantee that your event will be staffed, which is dependent upon the availability of the Performance Facilities personnel and other previous event commitments.
  3. Your organization will qualify for a discount rate if you are a university recognized student organization.
3. Cancellations
  1. Event cancellations must be reported to Performance Facilities a minimum of 24 hours prior to the scheduled event so that appropriate action may be taken to notify staff scheduled to work on the event.
  2. Failure to do so will result in a $50.00 penalty being charged to the organization reserving for the event.
Food Guidelines
1. Food Service
  1. WSU Dining is the recommended caterer for all on-campus events on WSU property or in a WSU facility.
  2. WSU Dining is not the exclusive provider of food on campus. With some qualifications, WSU maintains an open catering policy throughout the campus.
  3. RSOs may choose catering from WSU Dining or a list of approved caterers.
    1. To learn more, please visit: RSC Event Services - Catering Options
    2. For the complete Food and Beverage Policy please refer to policy 20.16 / Food and Beverage Policies
  4. Please be advised that any off-campus caterer must follow the University’s Beverage Contract with Coca Cola.
    1. For more information about the Coke Contract please email ssgl@wichita.edu
2. Donated Food
  1. Donated food can be used for meetings or events. The organization must submit the donated food form through ShockerSync during the event registration process. Donated food must be provided and prepared by a licensed food provider. Low, Medium and High-Risk Foods are accepted but Food Safety Guidelines must be followed.
3. Food Fundraisers
  1. Food fundraisers that take place on campus, where food is prepared, served, or delivered, can only be sponsored by recognized student organizations.
  2. The fundraising form must be completed as part of the event registration process through ShockerSync 10 business days in advance.
  3. Only one food fundraiser per building per day will be approved. Except for events within the Rhatigan Student Center, this guideline can be waived if the first organization to apply for a space agrees to have another organization present on the same day.
  4. Fundraisers can have home-made, purchased, or donated food items.

Policy 12: Equipment Rental

Student Engagement & Belonging has equipment for checkout to WSU recognized student organizations and campus departments on a first come, first served basis. Equipment is for use mainly on the Wichita State main campus.

Reservations must be made at least three business days in advance of the event by completing the SE&B Checkout/Loan Agreement on ShockerSync. Once processed, SE&B will contact the group by phone or email.
Precedence for equipment use is given as follows:
1. Tier 1: SE&B staff and student groups directly advised by SE&B
2. Tier 2: Recognized Student Organizations
3. Tier 3: Campus Departments
Advanced reservations will be made for no more than one semester in advance.
Any special requests will be considered on a case-by-case basis regarding the availability of the equipment.
Equipment used after normal office hours should be returned to the SE&B office by contacting an RSC Building Manager at (316) 978-3028. Damage to equipment used during checkout due to negligence will be the responsibility of the reserving party, who will be billed for the cost of repair or replacement, and forfeit the group’s equipment use privileges for the remainder of the semester.
For Equipment not returned on time
1. RSOs will be charged a fee of $5.00 per hour for the first three hours.
2. After three hours, a charge of $40.00 will be incurred.
3. If the equipment is not returned within 24 hours of the original return time, the party responsible will be charged the cost of the equipment.
4. Equipment not returned on time may result in forfeiture of equipment for the entire group for six months.
SE&B reserves the right to approve or reject any request.

Policy 13: Film Screening Guidelines

All film events scheduled by RSOs must comply with federal copyright law, which regulates the public exhibition of films. Screenings for public display on campus do not qualify as “educational fair use” exemptions granted by the federal code.
To ensure that the University complies with federal law, permission or license from the copyright owner must be obtained for any film that will be displayed to the public.
To obtain a license or permission, sponsors of screening events must follow procedures described below:
1. It is the sole responsibility of the RSO to ensure that this criteria has been met prior to their screening event.
2. The failure of a RSO to fulfill these obligations will result in the cancellation of their screening event. A cancellation for this reason will not absolve the RSO of its financial obligation for the event.
3. The RSO will assume responsibility for obtaining the license from the film’s non-theatrical distributor.
4. Contact information for most distributors may be obtained from SE&B. A copy of the distributor’s invoice and a record of payment for the license are required to be submitted to SE&B prior to the screening.
5. All text on these copies must be legible, including the distributor’s contact information.
The necessary paperwork required should be provided to SE&B with the organization’s event registration form. Should the RSO fail to provide a record of licensing or similar clearance for a screening with their event registration, SE&B has the right to cancel the booking and the event. Any public notice of a screening that has not yet met one of the preceding criteria shall likewise make the event subject to cancellation.
1. Such cancellation will not affect any reservation fees or other billable expenses associated with the event

Policy 14: Fraternity & Sorority Life Policies

A Fraternity/Sorority is defined as a social, values-based organization. The four pillars that Greek Organizations are built upon are Scholarship, Leadership, Brotherhood/Sisterhood, and Community Engagement. All Fraternities and Sororities at Wichita State University are affiliated with an Inter/National Organization. Fraternities and Sororities at WSU may select members according to subjective criteria consistent with the University’s nondiscrimination policies and National Headquarters’ guidelines. Fraternities and Sororities are entitled to single-gender membership, provided they qualify under the provision of Section 86.14 of the regulations promulgated under the Title IX of the U.S. Education Act of 1972, which requires that the organizations be exempt from taxation under section 501(a) of the Internal Revenue Service Code of 1954.

Membership Expectations
1. Members of the Fraternity and Sorority Life community at Wichita State University are expected to conduct themselves in a manner supportive of the mission of the Wichita State University. Integrity, respect for the person and property of others, and a commitment to intellectual and personal growth in a diverse population are values deemed fundamental to members in Wichita State’s Fraternity and Sorority Life community.
2. Fraternity and Sorority members are expected to:
  1. Acknowledge that the primary purpose for being at Wichita State University is to pursue a higher education and to maintain high academic standards.
  2. Know and understand the ideals and values of the chapter and incorporate them into daily life.
  3. Live their values and operate under the guidance of university, chapter, regional, and national chapter policies.
  4. Continuously support a positive new member education program that is alcohol-free.
  5. Not support or participate in any form of hazing as described in the anti-hazing policy, the Student Code of Conduct, and the laws of Kansas.
  6. Adhere to the Student Code of Conduct and the Sexual Misconduct, Relationship Violence, and Stalking Policy for Students.
  7. Conduct themselves as ambassadors for Wichita State University.
  8. Practice bystander intervention when risky behavior is displayed.
  9. While on active status, commit to all financial obligations to chapters and councils
  10. While on active status, commit to attending chapter, council and FSL specific events
Chapter Recognition
1. Recognition is the process by which Wichita State University determines whether a social Fraternity or Sorority may take advantage of certain privileges within the University. This policy constitutes the University procedure for the conferral or withdrawal of recognition of Fraternities and Sororities. It applies to all social Fraternities and Sororities, whether residential or non-residential.
2. All Fraternities and Sororities are required to meet requirements for Recognized Student Organizations.
  1. Provide requested membership and organizational updates when requested by FSL Staff.
  2. All Chapter must participate in the FSL Accreditation program every year.
  3. Submit current proof of general liability insurance, including both a copy of the actual policy of insurance and a Certificate of Insurance evidencing the coverage.
  4. Chapter Presidents and Council Executive Board members are required to be enrolled, degree seeking students at Wichita State University in good standing, with Wichita State University and their chapter.
  5. A chapter must maintain a minimum of five members. If a chapter falls below the minimum five member the chapter will become an affiliate chapter and will have three semesters to increase chapter size.
    1. If a chapter falls under moratorium and goes below the minimum requirement, the chapter will have two semesters once the ban has been lifted to meet the minimum requirement. When a chapter surpasses the minimum requirement, the chapter will once again become a fully recognized chapter at Wichita State University.
    2. If a chapter does not meet the minimum requirement after the three semesters, will transition to a provisional organization and intervention by Student Engagement & Belonging will include a collaborative strategy to rebuild or a mutual discussion with the National Organization about closing the organization.
  6. Each organization is required to maintain membership with a council to be considered a social fraternity or sorority within SE&B, Fraternity and Sorority Life and Wichita State University. These councils are the:
    1. Interfraternity Council (IFC)
    2. Cultural Greek Council (CGC)
    3. National Pan-Hellenic Council (NPHC)
    4. Panhellenic Council (PC)
Benefits of Recognition:
1. A Fraternity or Sorority is eligible for the following privileges and benefits as a recognized chapter:
  1. Identification of the chapter with Wichita State University and use of the University's name along with, but not in place of, identification with the sponsoring body.
  2. Eligibility for participation in a self-governing council (IFC, CGC, NPHC, PC) of the Greek system at Wichita State University.
  3. Eligibility to vote on council matters affecting the community.
  4. Participation in University membership recruitment/intake programs or separate membership recruitment/intake programs, as articulated and monitored by SE&B within the terms of university policies.
  5. Participation in the educational and social programs and activities of the University which are provided for fraternal organizations.
2. Affiliate Recognition constitutes a conditional recognition for a specified period, no longer than two semesters, during which the chapter will be eligible for the Benefits of Recognition under this policy but will not have voting rights within the Council. When SE&B changes an organization’s status to an affiliate organization, staff will:
  1. Notify all levels of the inter/national organization of the status change via email to the executive director and/or inter/national president, regional director, state director, and chapter consultant.
  2. Set up a conference call with the designated inter/national official that directly oversees the chapter.
  3. Set up a meeting with both the on-campus and off-campus advisors.
  4. Affiliate Chapter Requirements:
    1. Develop and submit a strategic plan that includes the chapter’s goals and action steps to increase chapter membership over the next two semesters.
    2. Increase president one-on-one frequency with SE&B staff by meeting at least every two weeks.
    3. Host a recruitment/intake workshop in coordination with SE&B staff.
    4. Complete a status report at the conclusion of the first semester as an affiliate chapter that addresses progress made on the strategic plan.
FSL Accreditation Program
1. The FSL Accreditation Program is a process by which the SE&B office ensures that a Greek-lettered organization meets our minimum expectations. This accreditation process provides the opportunity for fraternities and sororities to reflect upon and report on their chapter operations for the academic year. This process has created and defined the minimum expectations in order to uphold the “Community Values” of fraternities and sororities. The fraternity and sorority community embraces and aims to uphold the following values:
  1. Brotherhood/Sisterhood
  2. Academic Achievement
  3. Leadership Development
  4. Community Service
  5. Chapter Operations
2. Due to the nature of social fraternity and sorority organizations, there are additional requirements for these organizations at Wichita State University. All events tied to the FSL Accreditation process will be communicated at the start of each semester. It is the chapter’s responsibility to ensure that the appropriate attendees are at all Accreditation events. Absence from these events without notice and approval from SE&B staff will result in a written warning to the organization as outlined in the disciplinary status section below. Subsequent absences may result in disciplinary probation at the discretion of SE&B Staff.
3. Accreditation is a comprehensive review and assessment of all facets of chapter operations and is a key process in the development and maintenance of chapter standards as defined by SE&B, with consideration of inter/national fraternal values. Chapters are required to submit an annual report and conduct a presentation to staff within SE&B that will be used for Chapter of the Year.
4. Throughout the academic year, undergraduate chapters receive training and coaching related to the accreditation process. Chapters are evaluated and provided feedback through reports that they are encouraged to consider in their planning for the following year.
Membership Rosters
1. Chapters are required to have the most updated rosters on file with SE&B throughout the entire year. Rosters will be submitted four times a year, September, November, February, and April 15^th for the assessment of semesterly FSL Fees, Council Dues, and Grade Reports.
2. Chapters will be provided with the most updated roster at the beginning of each semester to verify with the SE&B Staff and throughout the semester, upon request.
3. All new members and transfer students will be placed on the chapter roster once the Membership Bid Card form on ShockerSync has been approved.
4. Members will be classified on the roster as either active, new member, or inactive.
5. Any new member or active member that completes a membership card and either drops, withdraws, or goes inactive must complete the online Roster Change Form via ShockerSync within 48 hours of leaving or going inactive to keep the most updated information on file.
  1. Members that denote inactive status will remain inactive for one (1) semester and will then be automatically placed back on the active roster the following semester, unless otherwise stated by the Chapter President.
  2. Chapter Rosters will be assessed for the FSL Fee, Council Dues, and Grade Report on November 15 (Fall) and April 15 (Spring).
  3. At the conclusion of each semester the chapter must submit a list of graduating seniors and any members that take alumni status to SE&B.
Live-in Chapters
1. These chapters must submit emergency contact information on a semesterly basis to SE&B for all members living in the facility. Organizations will also provide annual copies of fire and property inspections.
2. Organizations that are not affiliated with any of the above-mentioned councils may not present themselves as members of the WSU Greek community, which includes using terminology such as “Go Greek” or “Greek Life.”
Membership Recruitment/Intake/Initiation
1. To conduct intake/recruitment all chapters must be in good standing with Wichita State and abide by the following guidelines to ensure processes are efficient and meet best practices.
2. All members of recognized Greek organizations must be registered, degree-seeking students at Wichita State University and have a minimum of a 2.5 cumulative GPA.
3. All Recruitment/Intake events will be alcohol-free
4. All Recruitment/Intake activities and events will take place on campus when possible.
5. All recruitment events must be registered and approved on ShockerSync.
6. All organizations must follow their local and (inter)national policies to be eligible to participate in recruitment/intake.
7. All interested potential members must complete the grade check form on ShockerSync in order to have their grades confirmed. Only individuals who meet the GPA requirement will be allowed to accept a bid to a fraternity/sorority.
8. All interested potential members must have graduated from High School or have received their GED in order to extend a bid. No organization may extend a bid to a potential member that has just completed high school until the Monday following the University’s Spring Commencement Ceremony.
9. Formal recruitment events for the Panhellenic Council will be single-gender events with the exception of university staff or their designees.
10. All organizations within the Cultural Greek Council and National Pan-Hellenic Council must follow the Intake Policy as set forth by SE&B:
  1. At all times, chapters are required to explicitly follow the Membership Intake Program developed and disseminated by their respective (Inter) National Headquarters.
  2. All CGC and NPHC chapters are responsible for educating undergraduate members and graduate advisors regarding all intake policies, procedures, and appropriate activities.
  3. Initiation of the chapter intake process is “open,” where chapters may choose any time throughout the calendar year to begin the process with candidates, provided they have sought and received proper approval from the respective (Inter) National Headquarters. The process should start and end in the same semester, unless approval has been granted by both the (Inter) National office and the SE&B Office.
  4. When a chapter plans to conduct intake, the following must be completed with SE&B:
    1. Notify Council Advisor of their intent to conduct intake by completing and submitting this intake form by September 1 in the fall semester and February 1 in the spring semester (dates are subject to change at the discretion of the Council Advisor). All fields of the document must be fully completed. Incomplete forms will not be accepted.
    2. Have interested members complete the grade check form. This should be completed before member interviews occur.
    3. To articulate the policies surrounding the universities stance on hazing, a SE&B staff member must attend a meeting with all prospective members. This meeting should be scheduled with at least seven (7) calendar days prior to the beginning of the new member intake process with the council advisor.
    4. Notify SE&B of the selected/approved candidates by submitting the Membership Bid Card form within seven (7) calendar days of distributing bids or receiving approval from your (Inter) National Headquarters.
  5. Any chapter wishing to host a presentation of their new members must follow the university space reservation procedures and inform SE&B staff through the completion of the Membership Intake Form. Presentations must be completed in the same semester as intake.
  6. For chapters who meet the above requirements, SE&B staff agrees to keep all intake information confidential until the program is completed by the chapter and the new members have completed a new member presentation.
  7. Chapters failing to meet these requirements, and/or failing to notify SE&B prior to the Intake process are subject to sanctions.
  8. Initiation Policy: The initiation of new members must take place the same semester that they are extended a membership bid.
    1. It should be noted that if a student has been initiated into a chapter in the FSL community they are ineligible for membership in another chapter of the same council should they resign their membership. Individuals wishing to pursue membership in a different organization under a different governing council may only do so by obtaining written approval from the National Organization of the organization they wish to join and by submitting an appeal to the Executive Director of Student Engagement & Belonging.
    2. If a student is initiated into an FSL organization at another campus, it is up to the discretion of WSU’s organization whether they will accept that member into their chapter.
Chapter Disciplinary Status

Below outlines chapter status as it results from the outcome of the Student Conduct and Community Standards process and how chapters can operate and function in Fraternity and Sorority Life and SE&B under each status. Please note that these are simply guidelines and are subject to change at any point during the semester at the discretion of SE&B. Any sanctions issued by Student Conduct and Community Standards will be required to be completed in addition to, not in place of, any sanctions issued by SE&B under the following policy:
1. Written Warning: Official notification of unacceptable behavior and violation(s) of the Student Code of Conduct. Any further misconduct may result in more serious disciplinary consequences. In addition to possible sanctions issued from the list outlined in the conduct definition, FSL member organizations must attend a meeting with SE&B Staff member to discuss violations, and notification will be issued to the Council
2. Disciplinary Probation: The chapter is deemed not in good standing with the University. The duration of any probationary period will be determined by the resolution body, established by Student Conduct and Community Standards, on a case-by-case basis. Any further violations of university policy while on probation may result in more serious consequences being imposed. Some of the restrictions that may be placed on the student group or organization during the probationary period include, but are not limited to:
  1. Ability to host any chapter events, socials, parties, etc.
  2. Eligibility to receive any University award or honorary recognition
  3. Participation in intramurals under the name of your organization
  4. Representation of the University and any travel in connection with such representation participation in recruitment/intake efforts or receipt of a new member class
  5. Maintenance of membership or representation of the organization on the governing council
  6. Participation in competitions
  7. In addition to possible sanctions issued from the list outlined in the conduct definition, FSL member organizations will abide by the following:
    1. Fraternity and Sorority Life/Council Fee: Still required to pay invoiced amount of the FSL and Council fee.
    2. Fraternity and Sorority Life Marketing: Chapter will remain on website, brochures, hot cards, etc.
    3. Fraternity and Sorority Life Training: Organization President still needs to attend Chapter President 1:1 Meetings, Chapter Presidents Meetings and Presidents and Advisors Trainings.
    4. Fraternity and Sorority Life Programming: Organizations are still eligible to attend community events as determined by SE&B Staff members
    5. Eligible for membership in Order of Omega
    6. SE&B Programming: Organization are still eligible to participate in SE&B events determined by a SE&B Staff Member
    7. Council Officers: Individual members can still serve as officers on governing councils.
    8. Greek Awards: Chapters are eligible for chapter awards. Chapters will still be up for accreditation by the University; however, they are not eligible for the Rhatigan Legacy Award. Individual members are eligible to apply and receive individual Greek Awards.
    9. Chapter Operations: Chapters may conduct regular chapter business, i.e. elections, meetings etc.
3. Suspension: The chapter is no longer recognized by the University for a designated period. During the suspension period, a chapter may not conduct any formal or informal business, or participate in university-related activities, whether they occur on or off campus. This includes but is not limited to:
  1. all privileges listed above
  2. inability to conduct chapter business including meetings
  3. inability to utilize chapter social media
  4. Re-recognition is possible but not guaranteed and will only be considered after the end of the suspension period. Re-recognition is based on meeting all required sanctions and obtaining clearance from university officials. Any evidence that members of a chapter have attempted to sustain an unofficial group or organization will result in individual charges and will postpone the chapter’s ability to be re-recognized in the future. Any further violations of university policy while on suspension will result in more serious consequences being imposed.
  5. The University will notify the organizations inter/national headquarters of the chapter’s suspension and all required sanctions.
  6. In addition to possible sanctions issued from the list outlined in the conduct definition, FSL member organizations will abide by the following:
    1. Fraternity and Sorority Life Fee: Still required to pay the invoiced amount of the FSL fee during the semester suspended.
    2. Fraternity and Sorority Life Marketing: Chapter information will be removed from websites, social media, marketing materials, etc.
    3. Fraternity and Sorority Life Training: Presidents will not attend Chapter President 1:1 Meetings, Chapter Presidents Meetings and Presidents and Advisors Training.
    4. Fraternity and Sorority Life Programming: Not Eligible to attend events hosted by Fraternity and Sorority Life
    5. Not Eligible for membership in Order of Omega
    6. SE&B Programming: Not Eligible to participate in SE&B events as an organization.
    7. Council Representation: Individual members cannot attend council meetings or serve as officers on any governing council.
    8. Greek Awards: Chapters are not eligible for chapter awards. Individual members are not eligible for individual awards. Along term suspended chapters will automatically fail the accreditation program.
    9. Chapter Recruitment/Intake: Chapters cannot conduct recruitment, intake, or new member education.
    10. Chapter Operations and Events: Chapters cannot host or co-host any events or conduct any chapter business including chapter meetings
4. Recommendation for Charter Revocation/Expulsion: The chapter will permanently lose its university recognition and is ineligible to utilize University resources including facilities and financial support. The University will submit an official request to the national or other governing organization to revoke the charter for a chapter.
  1. In addition to possible sanctions issued from the list outlined in the conduct definition, FSL member organizations will abide by the following:
    1. Everything outlined in the Suspension status will become permanent.
Academic Performance Standards

It is imperative that fraternities and sororities remember that education is the primary purpose of attending Wichita State University. Fraternities and sororities who sustain this commitment do so by exemplifying high levels of collective academic attainment and dedication to helping each member reach their individual academic potential. Commensurate with this ideal, SE&B has established academic performance standards for all social fraternities and sororities.
1. Grade Release Form: As a condition of membership in a recognized fraternity or sorority, each member is required to sign a grade release form authorizing the release of grades to the SE&B Office for the purpose of monitoring the academic performance of chapters and members and other appropriate purposes. Grade reports are prepared to help chapters identify those members in need of academic assistance and to acknowledge those members doing well academically. This information may also be provided to chapter advisors, chapter presidents, and inter/national headquarters, but may not be re-released by them.
2. Minimum GPA Standards: New Member: As a minimum standard a potential new member must have a cumulative college GPA or high school GPA (in the case of new freshmen) of at least a 2.50/4.0. If a student’s GPA falls below the 2.50 minimum, they will be ineligible to participate in a recruitment/intake cycle until their GPA surpasses the requirement.
  1. Current Member: As a minimum standard, a fraternity or sorority member must maintain a cumulative GPA and semester GPA of at least a 2.50.
  2. Chapter: As a minimum standard, a fraternity or sorority must have an average cumulative GPA of at least 2.50. Those organizations that fall below a 2.50 will be subject to loss of privileges until their GPA meets or exceeds the minimum standard.
3. Council Officers: Council executive board members must be currently enrolled, degree seeking students. If a council executive board member falls below 2.50, they will be removed from their position.
4. Academic Improvement: Chapters that fall below a 2.50 GPA will be placed on an Academic Evaluation status and will be required to adhere to an academic improvement plan developed in conjunction with SE&B staff. Chapters that fall below a 2.00 GPA will be placed on Academic Probation.
5. Academic Probation Sanctions: Required to meet with a council advisor, on-campus advisor, and off-campus advisor to develop and submit a strategic plan designed to significantly improve their academic performance.
  1. Chapters will not be able to host social events or participate in intramurals, Shocktoberfest/Songfest, Hippodrome or participate in Council events.
  2. Must host an academic programming workshop hosted by a campus official.
  3. Significant improvement can be defined as meeting and/or exceeding the minimum requirements of chapters.
  4. If a chapter GPA falls below 2.5 for more than 3 semesters in a row the chapter will be placed on Academic Suspension.
6. Academic Suspension Sanctions: Required to meet with a National or Headquarters Professional that includes on-campus advisor, council advisor, SE&B Staff member to discuss the future of the chapter at Wichita State University.
  1. Chapters will not be able to conduct any chapter business.
  2. Bi-monthly chapter study group held in the SE&B office supervised by council advisor.
Expansion/Extension Policies and Procedures

The following shall serve as a guide for individuals and organizations interested in forming a university-recognized social fraternity or sorority at Wichita State University. Any local social organization wishing to become recognized as a fraternity or sorority at Wichita State University, and Recruitment of new students for chartered organizations that have been granted colonization status by the University.
1. Panhellenic Council: Extension is the addition of a National Panhellenic Conference chapter to the Panhellenic community at Wichita State University. The National Panhellenic Conference (NPC) Extension Committee may be consulted for assistance if necessary. The Panhellenic Council at Wichita State University is required to follow all policies and procedures in conjunction with the National Panhellenic Conference Manual of Information.
2. Interfraternity Council: Expansion is the addition of a single-gender male chapter that is not categorized as multicultural, or that are affiliated with the North American Interfraternity Conference or associated groups to the Interfraternity community at Wichita State University. The Interfraternity Council at Wichita State University is required to follow all additional policies and procedures listed in this section as well as in conjunction with the constitution and bylaws.
3. Cultural Greek Council: The Cultural Greek Council at Wichita State University is required to follow all additional policies and procedures listed in this section as well as in conjunction with the constitution and bylaws.
4. National Pan-Hellenic Council: Expansion is the addition of a historically black Greek letter organization at Wichita State University. The National Pan-Hellenic Council at Wichita State University is required to follow all additional policies and procedures listed in this section as well as in conjunction with the constitution and bylaws.
5. The University will only recognize those organizations that will contribute positively to the overall experience of students, will espouse values and ideals that are consistent with the University mission, will promote and uphold all University policies, procedures, and expectations, and will assure through human and financial resources, the ability to achieve success and high ideals.
6. Opening for Expansion/Extension: A recommendation for expansion/extension will be made to the appropriate council executive board by Student Engagement & Belonging after discussing the feasibility of expansion/extension with appropriate university officials reviewing the:
  1. FSL Growth and Strategic Plan
  2. Growth of the University population
  3. University demographic data
  4. Sustainability and status of current chapters
7. Expansion/Extension Exploratory Committee: If the motion to open expansion passes through the appropriate council executive board, an expansion/extension exploratory committee will be established to review interest of inter/national organizations and to coordinate the process. This committee will submit a letter of interest to inter/national affiliated Greek-letter organizations, inviting them to submit a letter of interest to the Director of SE&B. The committee will send notice to inter/national chapters that have met the guidelines below for inter/national organizations. Special consideration may be given to Greek organizations previously colonized and/or chartered at Wichita State University who have previously withdrawn but remain in good standing. This includes chapters within the mentioned councils; IFC, CGC, NPHC, and PC. The Extension Committee must include the following positions:
  1. Director of Student Activities and Engagement, or designee, chair
  2. Fraternity and Sorority Life staff member
  3. One (1) representative per active chapter (either undergraduate student or alumni)
  4. One (1) On campus Advisor affiliated with the council
  5. One (1) off campus advisor affiliated with the council
  6. The Council President, non-voting, and Committee’s Assistant
8. Expansion Process
  1. The committee will send notice to inter/national chapters that have met the guidelines below for inter/national organizations. Special consideration may be given to Greek organizations previously colonized and/or chartered at Wichita State University who have previously withdrawn but remain in good standing.
  2. Campus Visits: Once materials have been collected, the committee will invite up to three inter/national Greek-letter organizations to make campus presentations. These presentations should include information on the following subjects:
    1. Services available to undergraduate members of the inter/national Greek organization
    2. Specific, unique reasons why the organization would enhance the Greek community at Wichita State University;
    3. Why the organization should be allowed to colonize at Wichita State University
    4. New Member Education Program timeline and curriculum
    5. Details of the membership development program.
    6. The presentation should also detail policies related, but not limited to, the following:
      1. Academic Achievement and Scholarship
      2. Alcohol Abuse
      3. Substance Abuse
      4. Hazing
      5. Mental and Physical Health
      6. Sexual Harassment, Assault, and Rape
      7. Legal Liability
      8. Risk Management
      9. Financial resources, support, and commitment
      10. Area alumni support, list of chapters (undergraduate and graduate) that can be supportive to a chapter at Wichita State University
      11. Timetable, guidelines, and requirements for colonization and chartering.
      12. Once all campus presentations have concluded, the Expansion/Extension Committee will issue a recommendation to the appropriate council for one of the organizations to colonize at Wichita State University.
      13. The appropriate council shall conduct their vote following procedures in their governing By-laws to accept the recommendation.
      14. Once the vote has been cast, the Council President shall notify the committee and jointly will issue a formal invitation to the new chapter.
9. Local Greek-Letter Organization Expansion and Recognition Procedures
  1. Any group of students at Wichita State University who wish to establish an organization under the category of “fraternity or sorority,” which is not affiliated in any way with a national or international Greek-letter organization, must follow the procedures outlined below prior to receiving recognition by the University.
  2. All members of a local Greek-letter organization must be enrolled as degree-seeking students at Wichita State University, in good standing.
  3. Organizations wishing to maintain single-sex membership must obtain tax-exempt status with the Federal Government.
  4. An organization must be a Recognized Student Organization (RSO) for a minimum of one year and follow all policies and procedures associated with that process.
  5. Local, national, and international chapters are required to abide by the policies and procedures outlined in SE&B’s Student Organization Handbook. Failure to meet minimum standards may result in removal of university recognition.
  6. Local chapters must be affiliated with one Greek Governing Council according to its type (i.e. Interfraternity Council, Cultural Greek Council, or Panhellenic Council). A vote in that Governing Council must take place to determine whether the local chapter will permit membership. An affirmative vote will result in immediate Associate Membership in the council and the privileges associated therein; a negative vote would deny the local chapter permission to function as a social Greek-letter organization on campus.
  7. Local organizations, as with national and international organizations, must provide proof of liability insurance of no less than $1 million coverage.
10. Unaffiliated or Unrecognized Organizations: Each social-Greek fraternity/sorority must be housed within one of the four governing councils for recognition.
  1. Any organization that is not recognized by a governing council is not a recognized student organization by SE&B or Wichita State University.
11. National Greek-Letter Organization Expansion and Recognition Procedures: Preference will be given to Greek-letter organizations submitting a letter of interest that is a member of the National Panhellenic Conference, National Pan-Hellenic Council, National Interfraternity Council, National APIA Panhellenic Association, or National Association of Latino Fraternal Organizations.
  1. No contact with potential new members may be established prior to receipt of an inter/national Greek-letter organization’s letter of interest.
  2. The organization’s letter of interest should be accompanied by a packet of materials, which includes the following:
Chapter Facilities Environmental Health and Safety

The following shall serve as a guide when addressing any local, state or federal entity that conducts a safety or wellness inspection at any chapter residential facility owned and operated by an officially recognized Fraternity or Sorority at Wichita State University.
1. Notification of Violations: When any local, state or federal entity conducts a safety or wellness inspection at any chapter residential facility, the entity will notify the Wichita State University Department of Environmental Health and Safety of any violations and an appropriate deadline for the violations to be addressed
  1. The payment of any and all fines issued by a local, state or federal entity resulting from violations reported in a safety or wellness inspection are the sole responsibility of the owners of the chapter residential facility.
  2. Upon the receipt of a notification of violations and appropriate deadlines for the violations to be addressed, the Wichita State University Department of Environmental Health and Safety will notify SE&B who will communicate the violations and timelines to the chapter leadership, chapter advisors, and if applicable, the chapter organization(s) responsible for the management of the chapter residential facility (i.e. House Corporation).
  3. Once all pertinent parties have been notified of the violations as reported by the local, state or federal entity, the Wichita State University Department of Environmental Health and Safety, SE&B staff and chapter leadership will meet within ten (10) business days to develop and initiate an action plan to address the violations.
2. Notification of Compliance: Once violations have been addressed, the chapter is responsible for communicating compliance to the Wichita State University Department of Environmental Health and Safety and designee from SE&B.
  1. The Wichita State University Department of Environmental Health and Safety will review the violations, confirm compliance, and will notify the appropriate local, state or federal entity of compliance.
3. Timeframe of Compliance: Unless specifically noted to be completed within a shorter, specified time frame, violations must be completely addressed within 30 days from the date the violation was issued.
  1. Should a chapter be unable to address the violations within 30 days from the date the violation was issued, the chapter leadership must provide Wichita State University Department of Environmental Health and Safety and designee from SE&B with a plan of action to remedy the violations.
  2. A chapter may request that Wichita State University Department of Environmental Health and Safety make the necessary steps to address the reported violation.
  3. The cost of all materials and labor will be the sole responsibility of the owners of the chapter residential facility.
  4. Failure to pay for work completed by Wichita State University Department of Environmental Health and Safety to address report violations will result in, but is not limited to:
    1. a referral to the Office of Student Conduct and Community Standards for the initiation of a conduct case for failure to adhere to Fraternity and Sorority Life policies.
    2. the immediate suspension of Fraternity and Sorority Life privileges, including the ability to participate in Fraternity and Sorority Life events and activities and take part in new member recruitment.
    3. A referral to Wichita State University Accounts Receivable for the collection of the debt
  5. Failure to Comply: Failure to address the violations within an approved timeframe, with or without communication to the Wichita State University Department of Environmental Health and Safety and designee from SE&B may result in, but is not limited to, any or all the following:
    1. a shutdown of the property by the local, state or federal entity
    2. the referral to the Office of Student Conduct and Community Standards for the initiation of a conduct case for failure to adhere to Fraternity and Sorority Life policies
    3. the immediate suspension of Fraternity and Sorority Life privileges, including the ability to participate in Fraternity and Sorority Life events and activities and take part in new member recruitment.

Policy 15: Additional University Policies

Tailgating and Use of Parking Lots
1. If an organization wishes to host a tailgating event, they must gain the necessary approvals.
2. Decisions regarding athletic venues and areas immediately adjacent thereto, including parking lots, will be made by the Director of Intercollegiate Athletics.
3. Decisions regarding the Campus Recreation intramural fields will be made by the Director of Campus Recreation.
4. All tailgating events must be in full compliance with applicable laws and University policies and procedures, including the University’s policy on cereal malt beverages.
5. No bonfires or other open fires are permitted unless approved. Interested groups should review the following policies:
  1. 18.05 / Reservation of University Parking Lots
  2. 11.17 / Activities and Events Associated with Athletic Contests
Hazing
1. The University strictly prohibits any form of hazing. Hazing is defined as any act or action which has the potential to endanger the mental or physical health or safety of any individual, or subjects him or her to onerous, degrading, or hazardous tasks as it relates to an individual’s initiation, admission into, or affiliation with any student group or organization.
2. It is not necessary that a person’s initiation or continued membership is contingent upon participation in the activity, or that the activity was sanctioned or approved by the student group or organization, for a charge of hazing to be upheld. The actions of alumni, active, new, and/or prospective members of a student group or organization may be considered hazing. Hazing is not confined to the student group or organization with which the individual subjected to the hazing is associated. Allegations of hazing are considered under the reasonable person standard. Hazing includes:
  1. Acts that endanger the physical health or safety of an individual including, but not limited to, whipping, beating, paddling, caning, forced calisthenics, forced consumption of alcohol, drugs, food, or any other substances, exposure to the elements, sleep deprivation, kidnapping, abandonment, forced or coerced poor hygiene, or mutilation or alteration of parts of the body.
  2. Acts that endanger the mental health or safety of an individual including, but not limited to personal servitude, forced or coerced exclusion from social contact, forced or coerced wearing of apparel, which is conspicuous, out of character, and/or inappropriate, line-ups and berating, morally degrading behavior, or conduct that demeans, disgraces, degrades, humiliates, or embarrasses an individual.
  3. Acts that interfere with an individual’s academic attendance, performance or other obligations including, but not limited to, religious or employment responsibilities.
  4. Acts that explicitly or implicitly encourage or require participation in activities that would constitute a violation of law or University policy.
3. Kansas Hazing Law Statute 21-3434 - Promoting or permitting hazing:
  1. No social student organization or fraternal organization shall promote or permit hazing.
  2. Hazing is intentionally, coercing, demanding, or encouraging another person to perform as a condition of membership in a social or fraternal organization, any act which could reasonably be expected to result in great bodily harm, disfigurement, or death or which is done in a manner whereby great bodily harm, disfigurement or death could be inflicted.
  3. Promoting or permitting hazing is a class B nonperson misdemeanor.
  4. This section shall be part of and supplemental to the Kansas criminal code.
4. Hazing is a violation of the Wichita State University Student Code of Conduct.
  1. Examples of hazing include, but are not limited to: paddling, creating excessive fatigue, work sessions, behavior or activities that promote physical or psychological intimidation/gaming, embarrassment, discomfort, harassment, wearing apparel which is conspicuous or intended to embarrass the wearer, public stunts, acts of buffoonery, any act(s) that are morally degrading, humiliating games/events, encouraging illegal or abusive use of alcohol/drugs, or acts that in any way distract from an individual’s academic pursuits.
5. Reporting Hazing
  1. These are not all encompassing, if you are unsure if you or someone else has been subject to hazing submit a report using the Hazing Reporting Form.
Use of University’s Name, Logos or Marks
1. If an organization wishes to use the University’s Name, Logos or Marks, they must follow the WSU Visual Identity Standards and receive prior approval before production. The University considers its name, SE&B, logos, and marks, whether registered or not, to be University property and subject to university control relative to usage. Any use of the WuShock image must adhere to the ICAA requirements.
2. All RSOs must comply with policy 20.11 / Use of the University's Name, Seal, Logos or Marks
3. RSOs are required to seek approval by Student Engagement & Belonging to use University's Name, Seal, Logos or Marks
Title IX and Gender Identity Policy
1. Title IX of the Education Amendments of 1972 protects all people from discrimination based on sex in education programs or activities which receive Federal financial assistance. Title IX states that: No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.
2. SE&B and its functional areas aim to give support and understanding to individuals who wish to take, or have taken steps, to present themselves as a gender different from their legal sex. SE&B recognizes that the period of transition can be very complex and difficult for the individual and wishes to act in a supportive and sensitive way to ease any transition period.
3. Students are eligible for membership in recognized student organizations, including fraternities or sororities, at Wichita State University based on the gender with which they identify at the time of recruitment. If a student joins a single sex organization and then transitions, at the point the student begins identifying as another gender, they would no longer be part of that single sex organization. Membership in that organization would be void and the student would be eligible to join another single sex organization appropriate to their gender identity.
4. SE&B aims to create an inclusive, and welcoming culture and learning environment, free from discrimination, harassment, or victimization, where all students are treated with dignity and respect in the gender with which they identify and/or present themselves, irrespective of their legal sex.
5. The Office of Civil Rights, Title IX & ADA Compliance (CTAC) is committed to preventing and eliminating discrimination or harassment based on age, ancestry, color, disability, gender, genetic information, marital status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, veteran status, and retaliation. For questions about this policy, please contact CTAC@wichita.edu or file a report using the CTAC Report Form
Sale, Service, or Consumption of Alcohol on University Premises
1. The purpose of this policy is: (1) to state the University's requirements for the sale, service, and consumption of Alcohol on University Premises, and (2) to require compliance with all University rules, regulations, and policies, Kansas Board of Regents policy, and all applicable state and federal laws as it relates to the sale, service, and consumption of Alcohol on University Premises.
2. To learn more about this policy, please visit: 11.07 / Sale, Service, And Consumption Of Alcohol On University Premises
Political Activities and Campus Facilities
1. Wichita State University is committed to the free expression of political views by members of the campus community and to the value of discourse and debate as an important part of the education experience. Concurrently, Wichita State University must comply with state and federal laws governing its status as a state educational institution of Kansas and policies of the Kansas Board of Regents and must maintain neutrality with regard to politics and political campaigns.
2. To learn more about this policy, please visit: 11.22 / Political Activities and Campus Facilities
Use of University Campus for Free Expression Activities
1. This policy sets forth the conditions under which posting materials and sidewalk chalking is permissible on University Premises.
2. To learn more about this policy, please visit: 11.10 / Poster/Flyer Policy for University Grounds and Facilities
Campus-Wide Law Enforcement
1. All requests for the employment of law enforcement officers to provide security and/or crowd control for extra or special events held on the Wichita State University campus must be coordinated through the Wichita State University Chief of Police or his designee. The employment of armed or unarmed security officers to work on the WSU campus must be approved by the Wichita State University Chief of Police.
2. To learn more about this policy, please visit: 18.01 / Campus-Wide Law Enforcement
Federal Anti-Lobbying Law
1. The University, as a recipient of federal funds, is subject to anti-lobbying rules that restrict contact by mail, telephone, or in person with employees of federal agencies or congressional offices, and with members of congress. The restrictions prohibit contacts between University and federal employees after proposals requesting federal funds have been submitted by the University, until action has been completed by the federal agency. University personnel may, however, respond to questions from federal employees, and may explain the content of a proposal. Contact the Office of Research and Technology Transfer or the Executive Director of Governmental Relations for further information about contacts with federal representatives.
2. To learn more about this policy, please visit: 9.04 / Federal Anti-Lobbying Law
Food and Beverage Policies
1. The purpose of this policy is to clarify expectations regarding the sale and distribution of food on campus and to communicate requirements for Wichita State University, the Rhatigan Student Center, and non-WSU affiliated food providers and ensure proper food handling to avoid the risk of foodborne illness. This includes any private, public or formal events that require food or alcohol service.
2. To learn more about this policy, please visit: 20.16 / Food and Beverage Policies

Recognized Student Organization

Handbook and Policy Manual

Using This Handbook & Policy Manual

Compliance with this Handbook & Policy Manual

Additional Resources for Student Organizations

Policy 1: Student Organization Classifications and Status

Compliance with Kansas Board of Regents Chapter II-9 Policy.

Classifications of Student Organizations.

Student Organizations Status.

Student Organization Categories.

Policy 2: Student Organizations Operations

Requirements for Good Standing.

Officer Requirements.

Advisor Requirements.

Organization Governance.

Constitution Requirements and Maintenance.

Financial Management and Organizational Accounts.

Website and Online Presence Requirements

Roster and Membership Updates

Student Organizations Personal Identifiable Data Request

Policy 3: Student Organizations Accountability

Compliance with Additional Policies and Good Standing

Temporary Suspension Policy

Kansas Tort Claims Act

Concerning Behavior

Policy 5: Sanctioned RSO Travel

Compliance with 8.13 / Student Travel

Travel Registration

Policy 6: Student Organization Advisors

Compliance with University Policies

The Role of an Advisor

Advising Expectations

Clery Act Information

Advisor Verification Form and Required Training

Removal or Vacancy of an Advisor

Policy 7: Starting & Renewing Student Organizations

Creating a New Recognized Student Organization

Renewal for Current Recognized Student Organizations

Policy 9: Financial Operations and Policies

Organizational Safekeeping Account

Procedures for Handling Money at Meetings, Events or Promotions

Prize Drawings, Raffles, and Silent Auctions

Student Government Association Funding

Policy 10: Fundraising Policies and Procedures

Forms of Fundraising

Gift in Kind (GIK)

Using the Wichita State University Foundation & Alumni Engagement

Solicitation Fundraising

Prohibited Fundraising:

Policy 11: Student Organization Events

General Event Registration Guidelines

Event Security and Risk Management

RSO Event Committee

Late Night Events

Alcohol at Events

Use of Performance Facilities

Food Guidelines

Policy 12: Equipment Rental

Policy 13: Film Screening Guidelines

Policy 14: Fraternity & Sorority Life Policies

Membership Expectations

Chapter Recognition

Benefits of Recognition:

FSL Accreditation Program

Membership Rosters

Live-in Chapters

Membership Recruitment/Intake/Initiation

Chapter Disciplinary Status

Academic Performance Standards

Expansion/Extension Policies and Procedures

Chapter Facilities Environmental Health and Safety

Policy 15: Additional University Policies

Tailgating and Use of Parking Lots

Hazing

Use of University’s Name, Logos or Marks

Title IX and Gender Identity Policy

Sale, Service, or Consumption of Alcohol on University Premises

Political Activities and Campus Facilities

Use of University Campus for Free Expression Activities

Campus-Wide Law Enforcement