RSO Event Resources

Student Engagement & Belonging has equipment for checkout to WSU recognized student organizations and campus departments on a first come, first served basis. Equipment is for use mainly on the Wichita State main campus.

Materials include board games, craft supplies, sporting equipment, yard games, and more.

Reservations must be made at least three business days in advance of the event by completing the SE&B Checkout/Loan Agreement on ShockerSync. Once processed, SE&B will contact the group by email.

Media Resource Center can provide 

• In classroom equipment support
• Audio/visual/projection and live event support for events. At a cost.
• Loaner equipment

Requests are placed through an online ticket. Review their service site for more information and links to request services. Learn more.

• University Library - small equipment for classroom, project, and event support
• Campus Recreation - sporting equipment
• Facility Services Work Order - Trash cans, electrical, and water access for outdoor events

Cash Banks are used to make change for cash transactions. Examples include; hosting a bake sale or admission at an event.

When requesting a cash bank, consider what size of bills or coins you will need to make change.

Request a Cash Box

The university has an established online Mall through Touchnet. Student organizations can create an online storefront that is used to collect funds online. This storefront is also used to track sales made at in-person events using the POS System.

Examples; create an item where members can pay dues, individuals may purchase apparel (this is only to collect funds - you manage inventory).

Submit a Request

Accounts receivable offers mobile Point of Sale Systems to student organizations to collect credit/debit card payments at events. These items are requested in advance. The handler of the POS System will be required to participate in a training.

Submit a Request

Facility Services, located at the Gaddis Physical Plant, are your source for trash cans, electric, generators, and water hookups. Most services are only available Monday through Friday. Complete the work order form or call their team for more information.

Submit a Work Order

Events at the Rhatigan Student Center

RSC N. Patio or East Patio are coordinated with RSC Event Services Staff. You must have an approved space and registered event prior to submitting your event layout. 

Outdoor Events not at the RSC

Chairs and Tables are supplied by University Event & Meeting Services. Space must be approved and the event registered prior to making your request. UEMS Request Form

All approved events submitted through ShockerSync are listed in the calendar section. Once created, use the event page to share out to friends and individuals through GroupMe, social media, and include in posts through WSU Today and Shocker Blast.

Event Image - 1300 x 780 px

The digital boards around campus are used to promote organizations, membership, and events. A podcast is also created from the sign information for people who prefer or need that format.

Tips for signage

• Make sure the content you’re submitting is free of copyright infringement, offensive content and profanity. All slides will be reviewed and approved before they’re added to our queue.
• Keep text large and to a minimum. The images are seen by people walking past, not studying the signs for details.
• The signs need to be 1280px wide by 720px tall.
• Any event that includes selling tickets should not be submitted to WSU TV.

Tips for podcast

• If something has an unusual pronunciation, feel free to give an example in the Extra Notes below. You can be informal (uhn·for·muhl) or technical ( /ˈteknɪk(ə)l/ ) — and once we figure it out, we can automate it in the future.
• The podcast is read by computers using synthesized speech, which ignores punctuation and can sometimes do weird things if you use ALL CAPS, so write naturally.

Submit your digital signage

Wichita State publishes two newsletters; one for Faculty/Staff and one for WSU Students. Newletter submissions are accepted and posted on a first come first serve basis. Newsletter announcements may include a supporting graphic with no or little text.

Announcements should be well thought out and include detaild event information including 

• time, date, place
• admission or ticket rates
• if fundraising, who the funds benefit
• incentives that would encourage people to attend
• who they can contact for questions or additional information

Submit a Newsletter Item

All Posters/Fliers must include the following

• Name of sponsoring organization
• Contact information for questions
• Event Fliers
  • time, date, place
  • admission/ticket rates
• Recruitment / Meetings
  • Materials are timebound and should include dates or reference the semester in which you are recruiting for
  • Good Example "Fall 2027 meetings are held weekly in RSC 142 on Monday's at 6 p.m."
  • Bad Example "We meet weekly on Monday's in the RSC"

RSC Public Posting Locations

• Bulletin Board located at the north breezeway by vending machines
• Bulletin Board located next to the Information Desk on the first floor, across from Starbucks

Academic Buildings

• Ask Student Engagement & Belonging for a postering map of Wichita State main campus

Residence Halls

Student organizations may not post fliers in the residence hall themselves. Residence Halls are private residences and posting can be seen as trespassing.

• Fliers intended for the residence halls must be dropped off at Shocker Hall during regular business hours; 8 a.m. - 5 p.m., M-F.
• Must meet all posting requirements
• Should be dropped of at least two weeks prior to the event

Posting/Promotion Guideliens

• You may only poster in designated spaces
• Some departments have bulleting boards that are "For Department Use Only"
• Posters in unauthorized spaces are subject to removal
• Fliers may not be placed on tables, vehicles, doors and are subject to removal. This will result in a breach of the University Poster / Flyer Policy
• Fliers/Handouts may only be given out at reserved tabling spaces and individuals must approach the organization at their reserved space. 

University Poster / Flyer Policy

Posters / Handouts

Posters and handouts may be printed in Student Engagement & Belonging at the provided print station. Check-in with our student assistants for support in printing your promotional products. 

Large Format and Specialty Printing

Large format printing through Shocker Printing Solutions can include but is not limited to

• Vinyl Banners
• Large Paper Posters
• Yard Signs
• Trifold brochures to promote your organization
• Glossy handouts for workshops, retreats or conferences you may host
• Stickers or buttons for your tabling events

Get a Quote or Place an Order with Shocker Printing Solutions

Shocker Promo Solutions provides services to departments, student groups, and the community. 

Common Items

• T-shirts or other apparel
• Buttons
• Stickers
• Bags
• Stress balls

Learn more about Shocker Promo Solutions

Use of the University's Name, Seal, Logos or Marks are limited and require approval by the Licensing and Branding Team.

Visual Guidelines: All University Marks must be used in accordance with the University's Visual Identity Standards Manual, which may be updated from time to time at the discretion of the University.

You May Not Alter a Logo: University Marks must not be modified or altered in any way. University Marks that contain graphic elements must not be distorted or rotated, and none of the elements of the Mark may be screened, flopped, or scaled out of proportion. No additional text or images may be added to any University Mark, and no other test or graphics should be displayed on top of or behind a University Mark.

Marks used on imprinted items and promotional products must be purchased through a licensed vendor. The preferred University vendor is Shocker Printing Solutions

University Policy 20.11 / Use of the University's Name, Seal, Logos or Marks