Holidays

Holidays are designated on an annual basis by the Governor of the State of Kansas and the Kansas Board of Regents (KBOR) for eligible employees. In accordance with these requirements, the University observes the following paid holidays on an annual basis:

  • New Year's Day
  • Martin Luther King, Jr. Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Veterans Day (classes are in session this day)
  • Thanksgiving Day
  • Christmas Day

Additional paid holidays may be authorized by the Governor in a particular year (e.g. day after Thanksgiving or Christmas Eve). 

An employee who is eligible to earn holiday credit must be in full pay status the entire workday before and the entire workday after the holiday in order to receive the holiday credit. When an official holiday falls on a Saturday, it will be observed on the preceding Friday. When an official holiday falls on a Sunday, it will be observed on the following Monday.

For more information about how the timekeeping process is administered during a designated holiday, please refer to the Holiday Timekeeping Instructions in the online Timekeeping Guide.

Holiday Eligibility

All full-time benefits-eligible University Support Staff, unclassified professional, and annual faculty/academic employees who accrue vacation leave will receive the same number of holidays in a calendar a year even if the employee's regular schedule is a non-standard work week (e.g. Tuesday - Sunday instead of Monday - Friday). 

All part-time benefits-eligible employees in regular positions shall receive paid holiday hours equal to the number of hours regularly scheduled to work on a designated holiday (e.g. if the employee is regularly scheduled to work five (5) hours on the day the holiday is observed, the employee will receive 5 hours of holiday pay for that day).

9/10 month faculty who do not accrue vacation leave are not eligible for holiday credit.

Part-time employees (including temporary employees) who work an irregular schedule are also not eligible for holiday credit.

Holiday Compensatory Time Eligibility

University offices are closed for the majority of legal and officially observed holidays and most employees are not required to work on a designated holiday. However, it is recognized that the functions of certain departments will require some personnel to be on duty during holidays (e.g. Veterans Day when classes are in session). In those cases:

  • Eligible non-exempt employees required to work on an observed holiday shall be afforded compensatory time or compensation at one and one-half (1.5) time for each hour worked. Holiday compensatory time may be used, accrued or paid as authorized.
  • Eligible exempt employees who accrue vacation leave and are required to work on any observed holiday shall be afforded equivalent time off at a later date.

If an eligible full-time employee is required to work on two consecutive holidays (one legal and one officially observed) during his or her normal work week, the employee shall receive the appropriate holiday credit for only one of the two days, the day on which the employee worked the greater number of hours in accordance with existing State of Kansas regulations. When Thanksgiving and the following day are both legal holidays, the employee shall receive one and one-half (1.5) hours for each hour worked for both days.

2023 Designated Holidays

The following dates have been designated as paid holidays for all departments of Wichita State for the 2023 calendar year.

  • Discretionary Day*s
  • New Year's Day (Observed) - Monday, January 2, 2023
  • Martin Luther King, Jr. Day - Monday, January 16, 2023
  • Memorial Day - Monday, May 29, 2023
  • Independence Day - Tuesday, July 4, 2023
  • Labor Day - Monday, September 4, 2023
  • Veterans Day - Friday, November 10, 2023 (classes are in session on this day)
  • Thanksgiving Day - Thursday, November 23, 2023 and Friday, November 24, 2023
  • Christmas Day - Monday, December 25, 2023

*The discretionary day must be used during the payroll calendar year. For 2023, it must be utilized December 25, 2022 - December 23, 2023. This paid leave benefit is used for observance of a holiday, family event or other special day. Employees who work a Monday through Friday schedule should plan to use their discretionary day on or before Friday, December 22, 2023.

Employees will not be paid for the discretionary day in lieu of taking the time off, and the banked hours expire at the end of each payroll year. Employees will use standard leave request procedures to seek leader approval in advance of taking the discretionary day.

 

University Schedule for the Winter Closedown 2023

To help you plan your time-off and work schedules throughout the year, we are happy to share the winter closedown period has been approved this year to commence at the end of the day on Tuesday December 19, 2023, and reopen on Wednesday morning, January 3, 2024. The closedown is ten (10) days, two of which are paid Holidays. Classes will not be in session during this period.

Employees who would normally be scheduled to work the days may use accumulated vacation leave or their *2023 discretionary day during the holiday closedown. Non-exempt employees can also use accumulated compensatory time off during the winter closedown.

If your role requires you to work during the winter closedown it must be approved in advance by your immediate supervisor. For those that are required to work during the winter closedown, we appreciate your dedication and service to the University.

DATES:

  • Wednesday, December 20, 2023
  • Thursday, December 21, 2023
  • Friday, December 22, 2023
  • Monday, December 25, 2023 (Paid Holiday)
  • Tuesday, December 26, 2023
  • Wednesday, December 27, 2023
  • Thursday, December 28, 2023
  • Friday, December 29, 2023
  • Monday January 1, 2024 (Paid Holiday)
  • Tuesday, January 2, 2024

An employee must be in pay status the entire workday before and the entire workday after state holidays to receive holiday pay. The official state holidays (bolded & italicized) are Christmas Day and New Year’s Day.

*The discretionary day for 2023 must be used on or before December 23, 2023.


Who to Contact

HR Total Rewards Team
totalrewards@wichita.edu

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SME: CT/JO

Updated: 02/02/2023 SA