Creating Zoom Meetings using Outlook Add-in

Manage Your Outlook Add-ins

In Outlook, choose the File tab and select the Manage Add-ins options near the bottom of the window.

Use the File tab to access the Manage Add-ins options in Outlook

This will open the Add-ins manager in your web browser. You may notice that your Zoom add-in is set to the "off" position.

Zoom option in your manage add-ins in outlook may be unchecked

Select the checkbox associated with Zoom under the "Turned on" category. This will enable the Zoom add-in in your Outlook application.

Check the Turned-On box next to the Zoom add-in in Outlook Manage Add-ins feature

Please note that you may need to close your Outlook and restart the application in order for the change to be reflected.

Creating Your Zoom Meeting within Outlook

Begin the process of scheduling your meeting in Outlook as normal. Now that you have turned on the Zoom add-in, you will note that there is now an option in your Meeting ribbon to Add a Zoom Meeting. 

Red arrow points at the option to select Add a Zoom Meeting in Outlook

When you are ready to add the Zoom Meeting, select the "Add a Zoom Meeting" option from the ribbon to begin the sign-in process.

When the sign-in window appears, choose the SSO options towards the bottom of the window.

Use Single Sign-On or SSO option to sign into Zoom

You will be prompted to Enter your company domain. In the textbox, type "wichitastate" in all lowercase letters with no spaces, and select Continue.

Type "wichitastate" in the domain field when signing into Zoom with SSO

You may be prompted to identify which Microsoft account you would like to sign-in with and accept Permissions for Zoom during the sign-in process.

Provide permissions for Zoom to interact with Microsoft if prompted

Once you have successfully logged in, your Zoom Meeting information will populate in the body of the Outlook Meeting window.

Zoom meeting information is located in the body of the Outlook meeting invite

Finish adjusting your Outlook meeting attendee/invitee information and meeting invite title. When you are finished making adjustments, send the Outlook invite as normal.