NEO Requirements ChecklistNEW EMPLOYEE REQUIREMENTS

Checklist

In order to help employees make the best possible transition to life at our university, all new employees at Wichita State University receive a New Employee Requirements Checklist.

This list correlates with information contained in New Employee Orientation (NEO).  NEO Online Module 1: New Employee Orientation & Requirements Checklist is dedicated to help employees complete this list.

Documents & Additional Information

Access documents and additional information associated with this module by selecting a link below.

NEO Folder

 

New Employee Requirements Checklist (PDF) NEO Module 1: New Employee Orientation & Requirements Checklist (webpage)

New Employee Requirements Checklist Instructions

 

New Employee Requirements

Select a link below for more details and instructions:

  1. myWSU
  2. Employee Dashboard | Self-Service
  3. Register Your Vehicle
  4. Parking Payroll Deduction
  5. Employee Required Training
  6. myTraining
  7. Timekeeping
  8. Title IX & Civil Rights Training
  9. Duo Security
  10. *State Employee Health Plan (SEHP) 
  11. *Life Insurance Beneficiary Form

*Required for Benefit-Eligible Employees only.

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1. myWSU

Within your 1st day of employment, complete the following items:

  1. Set up your myWSU account by logging into mywsu.wichita.edu
    • Click on ‘Manage your password’                                                                                                               For more information click on 'Password Management Resources'                                           Scroll down to instructions 'Microsoft 365 Password Account Setup'

NEED HELP with myWSU?

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2. Employee Dashboard | Self-Service

Within your 1st day of employment, complete the following items:

  1. Login to myWSU
    1. Staff /Temps should select the ‘Faculty/Staff’ tab
    2. Students/Grads should select the ‘myFinances’ tab

      1. NEED HELP with myWSU?

  2. Go to ‘Employee Self-Service’ channel box
  3. Select the ‘Employee Dashboard’ link

    1. NEED HELP with Employee Self-Service or Employee Dashboard?

  4. Set-up/verify your Direct Deposit Information
    1. *Direct Deposit is required of all WSU employees. A bank account and routing number must be provided by employees in the self-service portal to avoid a delay in pay.  Without provided bank information, employees will be paid via pay card.

    2. NEED HELP with Direct Deposit?

  5. Set-up/verify your W-4 – Federal Employee’s Withholding Certificate
    1.  *W-4 defaults to a ‘Single or Married filing separately’ if no changes are made

    2. NEED HELP with W-4 - Federal Employee's Withholding Certificate?

      • W-4 Tax Form information and detail can be found on the Form W-4 Explanation webpage
      • Have questions about Direct Deposits, Payroll, or Tax Information? Contact Payroll at Payroll@wichita.edu or (316) 978-3074.
  6. Set-up/verify your K-4 – Kansas Tax Withholding Allowance Certificate
    1. *K-4 defaults to a ‘Single’ marital status with 0 allowances if no changes are made

    2. NEED HELP with K-4 - Kansas Tax Withholding Allowance Certificate?

  7. Verify/Enter/Update the following information in ‘My Profile’:
    1. Address
    2. Email
    3. Phone
    4. Emergency Contact
    5. Ethnicity
    6. Race
    7. Veteran Status
    8. Disability Status

      1. NEED HELP with Personal or Employment information?

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3. Register Your Vehicle

*Registering your vehicle through the ePermits system is required for those who wish to park on main campus.

Within your 1st day of employment, complete the following items:

  1. Login to myWSU
    1. Staff /Temps should select the ‘Faculty/Staff’ tab
    2. Students/Grads should use the student parking permit process

      1. NEED HELP with myWSU?

  2. Click on the Parking Icon located in the upper right corner
    1. Click ‘Add New Vehicle’ to Register your Vehicles

NEED HELP with ePermit?

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4. Parking Payroll Deduction

NOTE: Parking Payroll Deduction is not available for Student/Grads.

Within your 1st day of employment, complete the following items:

  1. Login to myWSU
    1. Go to the ‘Employee Self-Service’ channel box

      NEED HELP with myWSU?

  2. Select ‘Faculty/Staff Parking Payroll Deduction’
    1. Scroll down to select an option or opt-out
    2. Enter your information
    3. Submit your form

NEED HELP with Parking Payroll Deduction?

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5. Employee Required Training

Within your first 3 days of employment, complete the following items:

  1. Login to myWSU
    1. Staff /Temps should select the ‘Faculty/Staff’ tab
    2. Students/Grads should select the ‘myFinances’ tab

      1. NEED HELP with myWSU?

  2. Scroll down to the ‘Employee Required Training’ box
  3. Complete the following trainings
    1. Preventing Harassment and Discrimination Training

      1. NEED HELP with Preventing Harassment and Discrimination Training?

    2. FERPA online training

      1. NEED HELP with FERPA Training?

    3. IT Security Awareness (ITSA) training

      1. NEED HELP with IT Security Awareness (ITSA) Training?

    4. Annual Conflict of Interest Form (not required for Students or Grads)

      1. NEED HELP with the Annual Conflict of Interest Form?

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6. myTraining

Within your first 3 days of employment, complete the following items:

  1. Login to myWSU
    1. Staff /Temps should select the ‘Faculty/Staff’ tab
    2. Students/Grads should select the ‘myFinances’ tab

      1. NEED HELP with myWSU?

  2. Scroll down to the ‘Employee Training, Resources & Professional Development’ channel box
  3. Click on the ‘myTraining’ link
    1. Scroll down to ‘Required New Employee Training’
    2. Launch and complete the following trainings
      1. Drug Free Workplace
      2. Campus Security Authority 2020 (not required for Student/Grads)

NEED HELP with myTraining?

  • myTraining information and details can be found on the myTraining webpage
  • If you have questions or need help with myTraining, contact the myTraining Team at myTraining@wichita.edu.

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7. Timekeeping

*Timekeeping training is available.  Go to the Timekeeping webpage: Resources for Leave Reports & Web Time Entry webpage for more information.

Around your 2nd week of employment, complete the following item:

  1. Login to myWSU
    1. Staff /Temps should select the ‘Faculty/Staff’ tab
    2. Students/Grads should select the ‘myFinances’ tab

      1. NEED HELP with myWSU?

  2. Go to the ‘Employee Self-Service’ channel box
    1. Select the ‘Employee Dashboard’ link
      1. Submit your time

NEED HELP with Timekeeping?

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8. Title IX & Civil Rights Training

Within your first 30 days of employment, complete the following item:

  1. Login to myWSU
    1. Staff /Temps should select the ‘Home’ tab
    2. Students/Grads are not required to complete this training

      1. NEED HELP with myWSU?

  2. Look for the 'Title IX Training' channel on the left column of the portal
  3. Complete the Employee Title IX Trainings

    NEED HELP with Title IX & Civil Rights Training?

9. Duo Security

Within your first 30 days of employment, complete the following item:

  1. Open your Duo Security Instructions Email
    1. *You will receive this email around your first month of employment, once IT has completed your registration with DUO. You will not be able to complete this step until you receive this email.
    2. Set-up your Duo Security two-factor authentication by clicking on the link in the email and follow the prompt

NEED HELP with  Duo Security?

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NEO (BE)10. State Employee Health Plan*

*This step is only required for Benefit-Eligible (BE) Employees.

Information, Details, and Instructions for this step can be found in the following NEO Online Modules:

If you have questions or need help with Benefits, contact the HR Total Rewards Team at totalrewards@wichita.edu.

  1. Consider your Health Insurance Coverage Options

    1. NEED HELP deciding?

      • AskALEX for help deciding which SEHP Coverage is right for you!
  2. If you will be adding Dependents to your Health Insurance, you will need to have their:
    1. Name
    2. Date of Birth
    3. Social Security Number
    4. Supporting Documentation

      1. NEED HELP with Supporting Documentation?

        • Information about Supporting Documentation to add a Dependent to your Health Insurance can be found on the Total Rewards SEHP Overview webpage
  3. You will need your SHaRP ID to elect your health insurance coverage

    1. NEED HELP with your SHaRP ID?

  4. Open your State Employee Health Plan (SEHP) Membership Administration Portal (MAP) Email
    1. *You will receive an email from SEHP once they have completed your registration in MAP.  You will not be able to complete this step until you receive this email.  If you do not receive this email by Friday of your first week of employment, email TotalRewards@wichita.edu
    2. Register your SEHP Membership Administration Portal (MAP) portal account
      1. Add Family Member/Dependent Information
      2. Update your Contact Information
      3. Complete your Initial Enrollment

    3. NEED HELP with SEHP MAP?

      SEHP MAP information can also be found on the Total Rewards Navigating the Member Administration Portal (MAP) webpage.

  5. If applicable: Complete your HealthyKIDS Application

    1. NEED HELP with HealthyKIDS?

      For more information about HealthyKIDS, go to Total Rewards SEHP Healthcare Cost Savings

  6. Sign Up for HealthQuest and start earning points!

    1. NEED HELP with this HealthQuest?

      Information about HealthQuest can be found on the Total Rewards HealthQuest Rewards Program

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NEO (BE)

11. Life Insurance Beneficiary Form*

*This step is only required for Benefit-Eligible Employees.

NEED HELP with the Basic Life Insurance Beneficiary Form?

Information about Life Insurance can be found:

If you have questions or need help with Benefits, contact the HR Total Rewards Team at totalrewards@wichita.edu.

  1. Access the Life Insurance Beneficiary Form on the NEO Online Module 8 webpage
  2. Complete the information on the form
    1. Remember: No cross-outs
    2. Have your signature witnessed (witness must be an adult U.S. Citizen who is not named as a beneficiary on your form)
  3. Return the form to Human Resources using any one of the following options:
    1. Campus Mail at Campus Box 15
    2. Faxed to (316) 978-3274
    3. Send Via DropBox (to send via DropBox email TotalRewards@wichita.edu for further assistance)

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SME: SP
Updated: 3/26/2024 NH