Leaving the University

Wichita State University thanks you for your service to the University and wishes you all the best in your future endeavors.

Helpful information about your benefits and next steps for completing your employment at the University:

Employee Responsibility (may not be applicable in each situation)

** You can also find this information contained in the Employee Separating Checklist (Department)

  • Provide notice in writing to your leader, including the last date on which you will work.
  • Discuss with your leader any active or ongoing projects that will need to be monitored and/or transitioned.
  • Review your current address in Self-Service Portal and make any changes if needed
  • Review your vacation and/or sick leave balance in Self-Service Portal
  • Return keys, myWSU ID, WSU owned VISA/P-CARD, tools, uniforms, and equipment to Leader
    • Examples of equipment:
      • computer equipment and/or software (MiFi mobile hotspot, laptop, surface, scanner, iPAD, flash drives, thumb drives, external hard drives, etc.).
      • WSU owned cell/mobile phone
      • Records, supplies, files
    • Complete change of address form with the US Post Office to forward personal mail previously received at the University to a personal address
    • Change the email address to any personal accounts or services that may be sending notifications to your WSU email address. (FSA, HSA, Linkedin, etc.) Access to your email ends at the end of the day of your employment.
    • Remove all personal belongings from work areas, refrigerator, common work and storage areas
    • If you have been notified by the University that your emails and/or equipment are subject to a litigation hold:
      • Do not purge physical, electronic files, or emails. This must be retained.
      • Notify your leader that the university had notified you that your emails and/or equipment are subject to a litigation hold.

Employee Resources:

  • For Employment Reference, contact the Work Number at 1-800-367-5690 with employer code 18113
  • Email totalrewards@wichita.edu if you have questions about your benefits ending or changing (insurance ending, conversion of life insurance, COBRA provisions, shared leave donation form, etc..)

Leader Responsibility (may not be applicable in each situation)

** You can also find this information contained in the Employee Separating Checklist (Department)

 

  • Forward employee’s resignation letter to Human Resources through campus mail (box 15) or by emailing it to ServiceCenter@wichita.edu
  • Submit ePAF with the employee’s last day. This is to be done prior to the employee’s last day and ideally, as soon as you are notified.
  • Collect University Property such as
    • Equipment such as computer equipment and/or software (MiFi mobile hotspot, laptop, surface, scanner, iPAD, flash drives, thumb drives, external hard drives, etc).
      • If an employee notifies you that they their WSU equipment and/or emails are subject to a litigation hold – contact the office of general counsel for further direction prior throwing anything away or having the computer wiped by IT.
    • University provided keys
    • University provided cell/mobile device
    • University provided Corporate Credit Card (i.e., VISA, P-CARD), please notify financial operations to deactivate card.
    • State/Department cards or badges (Shocker ID card)
    • Records, supplies, and files (books, files, manuals)
    • Other equipment, tools, uniforms
  • Discuss any active or ongoing Projects that will need to be monitored and/or transitioned
  • Identify if there are responsibilities that will need to be transition to a designated employee or to replace (i.e., committee work, standing meetings with university partners, etc.)
  • Provide the employee with Employee Benefits Checklist for Separating Employees
  • Cancel all University -paid subscriptions (print, software, etc.)
  • Remove from department website and update department org chart (if needed).
  • Change desk phone voicemail
  • Cancel phone PIN# (Univ. Telecomm)
  • Send department file for Employee to HR within 5 days of separation date.
  • If your employee notifies you that their emails and/or equipment is subject to a litigation hold, do not purge physical, electronic files, or emails. Notify general.counsel@wichita.edu for additional information.
  • If you need access to be shut off on the employee’s last day, please notify your HR Business Partner who will work with ITS.

If you need access to the departing employee’s University email or drives, please submit a ticket in team dynamix: https://wichita.teamdynamix.com/TDClient/1907/Portal/Requests/ServiceCatalog 

Related

SME: RR
Created: 05/02/2022 SA