Background Check and Guide

Background checks are completed for employees (including student employees) and volunteers, per Policy 3.31 Background Checks for Employment. The University uses a third party vendor, Validity Screening Services, to perform criminal history and sex offender background checks. Information regarding the requirement for background checks is found below. Driver’s license checks are processed dependent upon position requirements.

 Departments are only notified by Human Resources regarding the results of a background check for employees if the results are flagged.  The completion date of background checks are entered into Banner by Human Resources, and can be found in Reporting Services.

 Payment for background checks is dependent on the funding of the position. Human Resources pays for background checks for GU positions using an established central fund. The respective department pays for background checks for RU positions using RU funds.  Departments may access the background check charges for RU funded positions in Reporting Services: Banner Reporting Services, Financial Reports> Organization, Background Check Billing Information.


Background Check Requirements

Benefit Eligible Employees (New or Rehire)

Required if no background check is on file OR if break in service is one year or more, upon returing to the University 

Current employees moving to new positions at WSU

Required if no background check is on file

Graduate Student Employees

Domestic – Required with first graduate assistantship. Also required when rehired and no background check is on file, or if break in service is one year or more upon returning to the University.

International – Not required. Background checks conducted by Federal Homeland Security as part of the visa process are considered acceptable for employment purposes.

Lecturers

Required if no background check is on file OR If break in service is one year or more, upon returning to the University

Regular/Work Study Student Employee

Required IF the position requires handling of financial transactions or requires direct interaction with minors, or the student will perform work on a project where a background check is required by contract or a third party. 

Temporary Employees (U3/U4)

Required if position will last 6 months or longer, OR if the position requires handling of financial transactions or requires direct interaction with minors.

Required when rehired and no background check is on file or if break in service is one year or more upon returning to the University.

 Volunteers
Required if the position requires handling of financial transactions or requires direct interaction with minors.  Department contact will be notified of background check results.

 


 


SME: MH/JW/MI/MW/LH

Revised: 12/11/2019 MI